Overview of policy
The Common Teaching Room Project which commenced in 1999, was developed with the aim of providing the university with a standardised range of modern teaching equipment across its commonly used lecture theaters and tutorial rooms.
Four levels of equipment specification were developed with each level applied according to the usage, size and type of room. Level-1 being for large lecture theaters and Level-4 for smaller tutorial type rooms. A standard equipment specification for each of the common rooms is required to simplify training and operation issues and to maximise efficiencies with purchasing and maintenance of equipment.
More information on the levels and the equipment provided is available from the Videoconferencing and Audio Visual Services page.
The following policy covers the inclusion of new facilities and the inclusion and/or upgrade of existing facilities on the common room list. Common rooms are available for use by all university faculties with bookings being controlled by the Central Services Office.
Supporting Information required for budget consideration is to identify and quantify: the size and level of the proposed facility; the number of new lectures and tutorials to be scheduled; the number of current lectures and tutorials moving from existing Common Teaching Room or Faculty/School based facilities.
Inclusion of New Facilities
- For new facilities
Any initial videoconferencing or audio visual setup should be included as part of capital costs for the project to one of the level 1-4 standards. Setting of the level and thus equipment specification for budget consideration will be agreed by the Manager, Videoconferencing and Audio Visual Services in consultation with the faculty/school staff
That the room, to be considered as part of the Common Teaching Rooms schedule, must be made available for booking through the Central Room Bookings system
At the outset, the room should be considered during the annual budget process for a decision on inclusion as part of the Common Teaching Rooms and thus inclusion in the ongoing replacement program.
Inclusion of Existing Facilities
- For existing facilities
Advice must be received by the Manager, Videoconferencing and Audio Visual Services prior to the annual budget process to request room inclusion in the Common Teaching Rooms.
Setting of the level and thus equipment specification for budget consideration will be agreed by the Manager, Videoconferencing and Audio Visual Services in consultation with the faculty/school staff
Upgrade of Existing Facilities
- For upgrade of existing facilities
Advice must be received by the Manager, Videoconferencing and Audio Visual Services prior to the annual budget process to request an existing room level (1-4) upgrade due to either physical or teaching change associated with that facility.
Setting of the level and thus equipment specification for budget consideration will be agreed by the Manager, Videoconferencing and Audio Visual Services in consultation with the faculty/school staff