Scope

This policy applies to undergraduate and postgraduate coursework students.

Exclusions

This policy does not apply to postgraduate research students.

Definitions

For the purpose of these requirements —

“Course”

means a combination of subjects the successful completion of which, together with any credit transfers in accordance with the relevant requirements, will fulfil the prescribed requirements for a particular award;

“Director, Student Services & Administration”

means the Director, Student Services & Administration within the Student Services & Quality Assurance Division;

“Faculty Pro-Vice-Chancellor ”

means the Faculty Pro-Vice- Chancellor of the relevant Faculty or the delegate as designated by the University Council;

“Subject”

means a discrete portion of a course, identified by a code, title and credit points.

Policy and Procedures

1. 1.

   Show-cause Statement – Courses

1. 1.1.

   Students shall be required to show cause why they should be allowed to re-enrol for any course if they do not attain a level of academic achievement prescribed for this purpose by the Academic Board on the recommendation of the relevant Faculty.

2. 1.2.

   The prescribed minimum for the purpose of clause 1.1 shall be as shown in Schedule A, which may be varied from time to time by the Academic Board on the recommendation of the relevant Faculty.

3. 1.3.

   Students who have more than once failed a subject that is a prescribed part of their course shall be required to Show Cause why they should be allowed to re-enrol for the course.

4. 1.4.

   Students who have once failed a subject as listed in Schedule B shall be required to Show Cause why they should be allowed to re-enrol for the course. Schedule B may be varied from time to time by the Academic Board on the recommendation of the relevant Faculty.

2. 2.

   Show Cause Statement – Subjects

1. 2.1.

   Students shall be required to show cause why they should be allowed to repeat a subject which they have failed more than once.

3. 3.

   Notification of Breach of the Requirements

1. 3.1.

   The Director, Student Services & Administration shall notify in writing each student required to Show Cause under these requirements. The student will be invited to Show Cause in writing, by a date specified in the notice, why the student should be permitted to re-enrol for a course and/or subject. This specified date shall be not less than 25 days from the date of the notification or 14 days in respect of a notification to Show Cause following the official release of subject results due to completion of deferred or supplementary examinations.

2. 3.2.

   In consultation with the appropriate Faculty Pro-Vice- Chancellor, the Director, Student Services & Administration may extend the date by which a student’s Show Cause statement may be received.

4. 4.

   Action by Faculty Pro-Vice-Chancellor

1. 4.1.

   In the event that a student chooses not to Show Cause for the course in which they are currently enrolled and requests to apply for enrolment in a different course, then such a request shall be referred to the Pro-Vice-Chancellor of the Faculty that administers the course in which the student wishes to enrol.

2. 4.2.

   Each show cause statement shall be considered by the Faculty Pro-Vice-Chancellor of the Faculty which administers the course for which the student is or has been enrolled. A Show Cause statement submitted by a student who is or has been enrolled for a course administered by more than one Faculty shall be considered by the appropriate Faculty Pro-Vice-Chancellors.

3. 4.3.

   In considering a student’s Show Cause statement, the Faculty Pro-Vice-Chancellor shall also take into account the student’s academic record in the course and any previous academic results obtained at any university, and shall consult with Heads of Schools as appropriate.

4. 4.4.

   After taking the action required in clause 4.2 the Faculty Pro-Vice-Chancellor shall make a decision concerning whether a student may re-enrol for the course and/or subject.

5. 4.5.

   The Faculty Pro-Vice-Chancellor may permit a student to apply to enrol for a different course of the Faculty. Where a student seeks to enrol for a course of another Faculty the Faculty Pro-Vice-Chancellor will refer the Show Cause statement to the Pro-Vice-Chancellor of that Faculty for a decision.

6. 4.6.

   The Faculty Pro-Vice-Chancellor when declining a student permission to re-enrol in a particular course and/or subject may, in writing, impose specific conditions. A date shall be specified on or after which the student shall be eligible to apply to re-enrol, subject to Clause 6 – Re-admission – of these Requirements.

7. 4.7.

   The Faculty Pro-Vice-Chancellor when granting a student permission to re-enrol may, in writing, impose specific conditions. Failure to comply with such conditions may result in the cancellation or suspension of a student’s enrolment by the Faculty Pro-Vice-Chancellor, anything in these Requirements or the Schedules to these Requirements notwithstanding.

8. 4.8.

   In the event that the Faculty Pro-Vice-Chancellor has not made a determination within 25 days of the date specified in clauses 3.1 or 3.2 in respect of a student from whom a Show Cause statement has been received by the Director, Student Services & Administration or 14 days in respect of a notification to Show Cause following the official release of subject results due to completion of deferred or supplementary examinations, the student shall be taken to have Shown Cause and shall thereupon be eligible to re-enrol for the course and/or subject for which re-enrolment is sought and the student shall be so notified in writing by the Director, Student Services & Administration.

5. 5.

   Notification of Decision

1. 5.1.

   The Director, Student Services & Administration shall notify each student in writing of the decision of the Faculty Pro-Vice-Chancellor made in respect of their Show Cause statement.

6. 6.

   Re-admission

1. 6.1.

   A student denied permission to enrol for a course and/or subject may apply to re-enrol after the period determined by the Faculty Pro-Vice-Chancellor. Such application shall be accompanied by a statement of reasons. The Faculty Pro- Vice-Chancellor shall determine whether the reasons given are adequate to justify the granting of permission to re-enrol.

2. 6.2.

   Subject to any recommendation that the Faculty Pro-Vice- Chancellor may have made in special circumstances by way of clause 4.5, a student denied permission to enrol for a course may not enrol for another course of the University within the period determined by the Faculty Pro-Vice- Chancellor, without the specific permission of the Pro-Vice- Chancellor of the Faculty that administers the course in which the student wishes to enrol.

7. 7.

   Exclusion from Another Institution

1. 7.1.

   An applicant for admission to the University who has been excluded from another university through lack of adequate academic progress, or who would require special permission to enrol at that university, may be refused admission or be refused permission to enrol for particular courses or subjects offered by the University. Any application shall be accompanied by a statement of reasons. The Pro-Vice- Chancellor of the relevant Faculty shall determine whether the reasons given by the applicant are adequate to justify the granting of permission to enrol.

8. 8.

   Appeal

1. 8.1.

   A student denied permission by the Faculty Pro-Vice- Chancellor to enrol for a course and/or subject may within 14 days of the date of the notification from the Director, Student Services & Administration, or seven days in respect of a notification to Show Cause following the official release of subject results due to completion of deferred or supplementary examinations lodge an appeal in writing against the decision of the Faculty Pro-Vice-Chancellor setting out the grounds of the appeal. The appeal is to be lodged with the Director, Student Affairs. Where in the opinion of the Director, Student Services & Administration there are circumstances beyond the control of the student the Director, Student Services & Administration may extend the time for lodging an appeal.

2. 8.2.

   A student may appeal against the decision of the Faculty Pro-Vice-Chancellor on the following grounds:

1. (a)

   the process followed during the Show Cause process, or

2. (b)

   the appropriateness of any conditions contained within the decision.

3. 8.3.

   There shall be a Re-enrolment Appeal Panel, comprising the Chair of the Academic Board, or nominee, (as Chair of the Panel), a member of the staff of the Student Association Support Services appointed by the General Manager of the Student Association and two other members appointed by the Vice-Chancellor in consultation with the Chair. An Faculty Pro-Vice-Chancellor and any persons involved in the initial decision to decline progression, shall not also be a member of the Re-enrolment Appeal Panel.

4. 8.4.

   The Chair, Re-enrolment Appeal Committee, may consult with an Faculty Pro-Vice-Chancellor in relation to an appeal, prior to the meeting of the Re-enrolment Appeal Panel.

5. 8.5.

   An appellant shall have the right to appear in person before the Re-enrolment Appeal Committee. Ten days’ notice of the hearing of the appeal shall be given to the appellant.

6. 8.6.

   An appellant who appears in person before the Re- enrolment Appeal Panel may choose to be accompanied by a student or a staff member of the University who may assist in presenting the case but may not undertake the presentation of it on the student’s behalf.

7. 8.7.

   Unless the circumstances are exceptional, the Re-enrolment Appeal Panel shall consider only:

• the student’s grounds for appeal;

• any documents relevant to the decision made by the Faculty Pro-Vice-Chancellor;

• and such further material, including that submitted by the student or the relevant School, as the Appeal Panel may, in the exercise of its discretion, permit to be placed before it if it considers that the material will inform the Panel in making a decision. Such material may include results of interviews with the relevant Faculty Pro-Vice-Chancellor or their delegate.

1. 8.8.

   The Re-enrolment Appeal Panel shall have the power to allow or dismiss an appeal or to make any determination, including the imposition of conditions, which the Faculty Pro-Vice-Chancellor has the power to make and may vary any determination of the Faculty Pro-Vice-Chancellor.

2. 8.9.

   The decision of the Re-enrolment Appeal Panel shall be final.

3. 8.10.

   The Re-enrolment Appeal Panel shall provide the Academic Board with an annual summary of the decisions it has taken.

1. 9.

   Saving of Other Rules, Policies or Requirements

1. 9.1.

   Nothing in these Requirements shall operate to excuse a student from lodging any enrolment or re-enrolment form required by the provisions of any other rule, policy or requirements of the University, or to restrict in any way the power of the Council to refuse enrolment or re-enrolment in the University or to exclude a student from the University on other than academic grounds.

2. 9.2.

   No action taken on the lodgement by a student of any enrolment or re-enrolment form shall prevent the operation of any provision of these Requirements.

Schedule A

All students, both full-time and part-time, shall obtain passing grades in subjects totalling at least 50 percent of the credit points attempted in each year of their enrolment. The total credit points attempted does not include subjects from which a student has withdrawn before the latest dates for withdrawal without academic penalty as published in the Student Handbook.

Note: Special provisions will apply to students enrolled for the MBBS and MPsych. Details will be provided by the relevant schools.

Schedule B

Approval Details

Modification History