UMAP Grants Policy

Intent

This policy determines the administration by James Cook University of Australian UMAP grants to domestic exchange students under the Department of Education, Employment and Workplace Relations Endeavour Programme.This policy is to be read in conjunction with Australian University Mobility in Asia and the Pacific (UMAP) Programme – Client Guidelines – Round 2007 [hereafter called The Guidelines].

Scope

Eligible students as defined by Australian University Mobility in Asia and the Pacific (UMAP) Programme – Client Guidelines – Round 2007.

Key Objectives

To ensure that UMAP grants are administered in accordance with The Guidelines.

To establish JCU-specific eligibility criteria and the selection and appeal process.

Definitions

As outlined in the Guidelines and amended from time to time.

Policy and Procedures

Administration

The UMAP grants will be administered in accordance with The Guidelines.

Number of Grants

The total number of grants available each year is determined by annual submissions to DEEWR.The Domestic Marketing Manager will determine how many of the grants are to be made available at each offer round each year.

Eligibility

To be eligible for a UMAP grant the applicant must:

• meet the provisions for entitlement to UMAP grants under The Guidelines.

• not have been subject to more than one penalty for academic misconduct under the University’s Academic Misconduct Requirements;

• not have been found guilty of inappropriate conduct under the Student Conduct Policy;

• have achieved an overall Grade Point Average of 4 or higher for their current course of study.

Selection Process

The closing dates for on-time UMAP applications for each offer round will be determined each year by the Domestic Marketing Manager.

The Domestic Marketing Manager shall act as UMAP Selection Officer.

The UMAP Selection Officer will rank applicants on the basis of academic merit and the UMAP Grants shall be offered in order of merit at each offer round.

The UMAP Selection Officer will notify successful and non-successful applicants in writing of the outcome of their application.The written notification will include information about the source of the funding and the conditions and obligations of accepting the grant, as required by the Guidelines.

To accept an offer of a UMAP grant, the student must sign a confirmation form acknowledging their acceptance of the offer and associated obligations as required by The Guidelines.

Appeal Process

The Director, Student & Academic Services shall act as UMAP Review Officer to consider appeals relating to the allocation of UMAP grants. (Note: The UMAP Review Officer must not have been involved in the original selection decision and must occupy a position that is senior to that occupied by any person involved in making the original selection decision.)

An appeal must be lodged with the UMAP Review Officer within 14 days of the date of the notification from the UMAP Selection Officer.

The appeal must:

• be accompanied by a copy of the letter the student has received from the UMAP Selection Officer;

• include details of the reason for appeal together with supporting documentation.

The UMAP Review Officer shall, within 14 days of receipt of the appeal, notify the student in writing of the outcome of the appeal and reasons for the decision.

The decision of the UMAP Review Officer shall be final.

Approval Details

Policy sponsor:	Director, Student & Academic Services
Approval authority:	Vice-Chancellor
Version no:	07-1
Date for next review:	31/05/2012

Modification History

Version no.	Approval date	Implementation date	Details
07-1	31/05/2007	1/06/2007

Stella Coppola last updated this page on 15 May 2013.