Financial Management Practice Manual

POLICY 270- 2 – ACCOUNTS RECEIVABLE- STUDENT DEBTORS - PENALTIES

Requirements

In these requirements, the term Student Debtor means a student of the University who:

1. 1.

   has not paid in full any tuition fee payable in respect of that student’s course; or

2. 2.

   has not paid in full any Library late return fee for which the student is liable under the Conditions for Use of University Library Facilities or any fine or charge imposed by the University Librarian; or

3. 3.

   has not complied fully with the conditions under which a loan by way of the Student Loans Assistance Scheme has been received; or

4. 4.

   has not paid in full any accommodation fee payable in respect of University accommodation provided by the James Cook University Halls of Residence; or

5. 5.

   has not paid in full any Late Charge for submission of enrolment form after the due date for which the student is liable under the Administrative Charges – Rules; or

6. 6.

   has not paid in full any penalty charge, for which the student is liable, listed under the School/Subject and other Student Charges Schedule; or

7. 7.

   has not repaid in full any overpayment made to the student by the University; or

8. 8.

   has not returned by the due date a computer loaned to the student under the Student Computer Loans Scheme; or

9. 9.

   is/was a US Federal Aid student, who has not re-imbursed the University for Title IV funds which have been returned to the lender, by the University on the student’s behalf, under the US Federal Aid Loans - Return to Title IV policy.

A person continues to be a Student Debtor notwithstanding that the person has ceased to be a student of the University.

In addition to penalties imposed on Student Debtors under the provisions of other policies of the University, the following penalties will normally be imposed on Student Debtors:

• Official notification of the final result in any subject will normally be withheld from a Student Debtor.

• The University will normally refuse to graduate a Student Debtor.

• The University will normally refuse enrolment for a Student Debtor for a subsequent teaching period or trimester.

Any result or testamur withheld under these Requirements shall be transmitted to the person concerned as soon as practicable after payment of the debt or debts which caused the result or testamur to be withheld.

A Student Debtor whose results have been withheld or who has been refused enrolment for a subsequent academic year pursuant to these requirements may make a written submission to the Deputy Vice Chancellor (University Services and Registrar) seeking dispensation from this Policy.

Upon consideration of the submission of a Student Debtor, the Deputy Vice Chancellor (University Services and Registrar) may exercise a discretion on behalf of the University and either:

1. a)

   waive the requirements or any part of it for that student; or

2. b)

   waive the requirements or any part of it for that student upon financial arrangements satisfactory to the University being entered into between the Student Debtor and the University.

Related Glossary Terms

Debtor

For enquiries in relation to this Finance Committee Directive please contact

susan.kinobe@jcu.edu.au

Approval Details

Modification History