Managing Compliance Obligations

In order for the University to be fully informed of its legislative compliance obligations, JCU is currently implementing a series of compliance modules. The compliance modules are also referred to as Obligation Registers. The registers contain a number of links to guidance information relating to individual compliance obligations and corresponding tools. The modules have been developed, and their currency is maintained, by legal subject matter experts.

The Obligation Registers (spreadsheet format) will be accessible through the Risk and Compliance intranet site. Designated staff (obligation owners) are required to maintain the registers (refer procedure section). The compliance modules include the following:

• Work Health and Safety
• Environment
• Corporations
• Taxation
• Anti Bribery and Corruption
• Privacy and Data Protection
• Intellectual property
• Tertiary Education (under construction)

The compliance modules were selected based on their alignment with the JCU Legislation Register and the specific legal environment in which JCU operates.

Responsible Officers have been identified across JCU and are tasked with monitoring and ensuring obligations are satisfied.

Responsible Officers must be proactive in addressing impacts of changes to legislation as they relate to the activities undertaken in a given area(s) of the University. To support this process, JCU receives Legislative Alerts through LexisNexis.

Alerts can either be "FYI" or "Action Required". Where action is required, it is described in ordinary business language that improves practical understanding of any changes needed.