COVID-19 Advice for the JCU Community - Last updated: 15 October 2021, 8am (AEST)

Planning a Field Trip

Information for staff and students to navigate through the processes of planning a field trip.

  1. Book JCU vehicles
  2. Complete Risk Assessment on Riskware
  3. Complete Boating and Diving plan if required, including booking boats/equipment etc
  4. Complete Field Trip Module on Riskware, including all attendees, and their emergency contacts. Submit to supervisor for approval.
  5. If you’re taking volunteers (non-staff and non-student), need to fill in Authorisation for Volunteer form for them to be covered by JCU insurance. Send this to
  6. Source quotes for flights/accommodation/car hire in Concur
  7. Complete travel request:
    1. Traveller Name:
    2. Supervisor:
    3. Reason for travel (research, field trip, conference, collaborate with colleagues etc):
    4. Dates of Travel:
    5. Origin:
    6. Destination:
    7. Transport Methods (airplane, bus, train, taxi, etc.):
    8. Total Budget:
    9. Budget Break Down (accommodation, flights, etc.):
    10. Cost code:
    11. Any Private Travel:
    12. Private Travel Dates & Locations:
    13. Supporting Documents (*if required):
    • Field Trip: If this is a field trip please provide a copy of the approved field trip module and risk assessment
    • Overseas: Check destination’s Travel Advice level on If level 2 (exercise a high degree of caution) please provide travel statement. If level 3 (Reconsider your need to travel), provide travel justification. If level 4 (Do not travel), will not be approved.
    • Private Travel Assessment

8. Once travel request  is approved, you can book flights/accommodation/external car hire in Concur

Please contact the tech team for advice if needed on:

Team Leader

Rickard Abom -


Gregory Napier -

Biology and Marine Biology

Janice Cran -

Biology and Zoology

Lexie Edwards -

Environmental Science

Rhys Cornish -


Stefano Montanari -

Questions? Here are some helpful contacts:

Travel requirements