COVID-19 Advice for the JCU Community - Last updated: 27 January 2022, 10am (AEST)

Planning a Field Trip

Information for staff and students to navigate through the processes of planning a field trip.

  1. Book JCU vehicles
  2. Complete Risk Assessment on Riskware
  3. Complete Boating and Diving plan if required, including booking boats/equipment etc
  4. Complete Field Trip Module on Riskware, including all attendees, and their emergency contacts. Submit to supervisor for approval.
  5. If you’re taking volunteers (non-staff and non-student), need to fill in Authorisation for Volunteer form for them to be covered by JCU insurance. Send this to insurance@jcu.edu.au
  6. Source quotes for flights/accommodation/car hire in Concur
  7. Complete travel request:
    1. Students: Refer to 2019-Student-Information-Package
    2. Staff: For Travel Approval on field trips, please complete the Staff Domestic Travel template and email to dtestravel@jcu.edu.au.
    3. Overseas: Check destination’s Travel Advice level on smarttraveller.gov.au. If level 2 (exercise a high degree of caution) please provide travel statement. If level 3 (Reconsider your need to travel), provide travel justification. If level 4 (Do not travel), will not be approved.
    4. Private Travel Assessment

    8. Once travel request  is approved, you can book flights/accommodation/external car hire in Concur

For technical or equipment questions, please contact the Townsville or Cairns Laboratory and Technical Support team for advice:

Lexie Edwards -  lexie.edwards@jcu.edu.au (Townsville)

Kylie Brown - kylie.brown2@jcu.edu.au (Cairns)


For travel related questions, please contact the DTES Travel team for advice:

dtestravel@jcu.edu.au or (07) 478 16779


For Health and Safety (riskware, field trip module) related questions, please contact the HSE Unit:

safety@jcu.edu.au or consult the WHS Contacts web page


For Boating and Diving related questions, please contact the Boating and Diving Team:

Visit the Boating and Diving site or email boating.diving@jcu.edu.au