Resources for JCU Work Health and Safety

Information for JCU students to plan, organise and fund work relate travel.

Pre travel Registration

Irrespective of Travel Advice Levels, international travellers SHOULD register their travel movements and contact details with the Department of Foreign Affairs and Trade (refer to

Travellers are encouraged to copy important documents such as their passport, itinerary, hotel contact details, confirmation of airline tickets, etc., and to carry them in a different bag from the originals.

In Country Information

Contact Chief of Staff to obtain more detailed current in country information before you travel to higher risk areas. The information provided will assist with risk identification and to manage the risk. Email: Be advised that travel to some countries will not be covered by the University’s insurance policies (see below) and may require a higher level of authorisations/approvals.

JCU has a combination of insurance policies in place to meet legal obligation and to protect  its people, assets and activities.

For further information regarding JCU’s insurance program or making a claim, refer to the below links, or contact JCU's Insurance Office on (07) 4781 4882

In the event of an emergency, sickness or injury anywhere in the world, 24/7 travel, security and medical information and assistance is available.

James Cook University
Policy Number: 04PP007672
(reverse charge call if required)

Emergency contact information

HSE-Pro-007 Field Trip Procedure provides information about James Cook University’s (JCU) minimum work health and safety legal requirements for field trips within Australia and overseas and provide a framework for responsible officers and participants to meet their obligations.  All JCU field trips are managed through the RiskWare Field Trip Module.

The purpose of the field trip, together with a summary of its associated activities and expected outcomes, must be clearly established at the planning stage.  All field trips must undergo a mandatory risk assessment at the planning stage of the field trip.  The WHS unit is available to assist with the creation of a risk assessment as well as advisors and supervisors.

If, prior to, or over the duration of the field trip, circumstances change, the Field Trip Leader must review the existing approved risk assessments and revise as necessary to ensure adequate control measures remain in place.  New or modified risk assessments must be documented.

Make contact with the Work Health and Safety Unit – or 07 4781 5290

Speak with your advisor/supervisor