Becoming an Advisor

Workshop overview:

• Discuss advising with a panel of experts including current Associate Deans Research Education
• Hear about JCU Policies and Procedures for Research Education
• Meet key stakeholders supporting research education
• Clarify registration requirements
• Discover e-Resources for JCU HDR Advisors including the LearnJCU Modules and the template for Initiate tasks to be completed to meet registration requirements

Workshop Dates all via zoom

Register Here

If you have any questions please send an email to grs@jcu.edu.au

JCU Respectful Relationships Workshops – Advisors is a compulsory, practical, interactive workshop that explores issues of gender, power, relationships, consent and ethics in contemporary Australian society, with particular relevance to research supervision. The workshop addresses sexual harassment and assault, safeguarding practices, and adviser obligations to ensure a safe and respectful research training environment.

Note: The workshop includes discussion of sexual assault, and sexual harassment, and is designed to be completed by all Higher Degree by Research Advisors. If you feel unable to complete the workshop for personal reasons, simply email or contact a Sexual Misconduct Officer requesting a confidential exemption.

The workshop is run by Zoom with 20 – 25 participants. You will need a good internet connection, working camera and speaker to participate.

Register for this workshop HERE.

Instructions on how to access the online quiz in LearnJCU

1. Log into LearnJCU
2. Choose "Organisations"
3. Choose the "Higher Degree by Research Advisor Organisation". If you do not have access to this organisation, please email the grs@jcu.edu.au and you will be added (please quote your JC number in the email)
4. Click on UPDATE: Online Advisor Training Quiz (left hand side)
5. Read the JCU HDR Advisor's Handbook
6. Complete the quiz - you must score 10 out of 10
7. Send an email to grs@jcu.edu.au to ensure your registration is extended.

Requirements for elevation to a new advisor level are detailed in the Supervisor Procedure. The related professional development tasks are:

Secondary to Primary

• Complete the Supervisor Expectations survey (linked below) thinking first as supervisor and then as student.
• Prepare a short comment on any expectations where you identified differing student and supervisor expectations.
• Indicate how you might manage those differences.
• Reference Module 4: Managing expectations, responsibilities and relationships as needed.

Download template here.

Supervisor Expectation Survey.

Primary to Advisor Mentor

• Read this article and review Module 10: Developing your supervisory practice as needed before providing responses to three questions detailed in the written task.

Download template here.

Submit your written task with your application for elevation via Email .

The role of the Chair of the Candidature Committee is to chair the meetings associated with the formal assessments of the progress of an individual HDR candidate and to make recommendations to the Dean, Graduate Research with regard to the outcomes of such evaluations in association with the Independent Academic. These recommendations should be informed by the Advisory Panel but the Panel members should not be present when recommendations are decided. Please review resources detailing the Chair and Independent Academic requirements if you wish for further detail about the roles.

A Registered Advisor wishing to become Chair of Candidature Committee is asked to speak with their ADRE about the potential for taking on this role.  ADRE's may also contact Registered Advisors to request they consider undertaking the role.  ADRE's in evaluating the suitability of a registered advisor to become Chair will consider their previous experience as an advisor and examiner, and their role in the College.  To be eligible to Chair, the registered advisor is required to view this short video on chairing milestone committees.  Please email to request an in-person briefing, for one or more advisors, if this is preferred.  Once the advisor has viewed the video they should email confirmation of viewing and as required request further contact to discuss their readiness for the role.

Secondary Advisors with limited experience would normally only be expected to nominate as Independent Academics on Confirmation of Candidature panels. The option to nominate to be listed as eligible to Chair could be made via their ADRE once they gain confidence. Like other advisors taking on the role of Independent Academic or Chair would require Secondary Advisors to watch the Regulate video and be familiar with the resources available on the roles of Chair and Independent Academic. Secondary Advisors who have completed Regulate training may be invited to act as Independent Academics on Candidature milestone panels.