Graduation Information for Students Graduates Check List - Townsville

Graduates Check List - Townsville

Townsville December 2018 Graduation Ceremonies

Morning Ceremony: 

College of Public Health & Medicine, Medical & Veterinary Sciences, College of Medicine & Dentistry

Venue: Townsville Entertainment Centre

Time/Date: 10.30am, Wednesday 19 December 2018

Afternoon Ceremony:

College of Healthcare Sciences

Venue: Townsville Entertainment Centre

Time/Date: 3.00pm, Wednesday 19 December 2018

Inability to attend your nominated ceremony

If you have confirmed your attendance at a ceremony and have changed your mind or are unable to attend, you can opt out of the ceremony up until two weeks prior to the relevant ceremony. You can opt out of the ceremony online via eStudent. If it is passed the cut-off date, email to advise that you will no longer be attending the graduation ceremony.

If you are unable to attend and do not notify, your graduation documents will be posted to your graduation address within one week of the relevant ceremony.

Academic Dress – Diploma, Bachelor, Honours, Masters, PhD

It is compulsory to wear James Cook University (JCU) approved academic dress at ceremonies. To HIRE or PURCHASE JCU approved gowns please follow this link to the official JCU graduation gown ‘Hire and Sales’ form.


For Undergraduates

Gown Collection: Please refer to the information provided when you organise the hire of your gown.

Registration at the ceremony - Please assist us to make your graduation an enjoyable experience by adhering to the following instructions.

Before you can register you must be wearing your full academic dress.

During the week prior to your ceremony you will have received an email advising you of the registration number you are to quote when you register. Please assist in speeding up the registration process by noting this number down and bringing it with you.

Registration Desk (Palm room - see 1a on floor plan below):

  • For the 10:30am Ceremony Registration Opens at 9:30am & Close at 10:00am
  • For the 3:00pm Ceremonies Registration Opens at 2:00pm and Closes at 2:30pm

Note: Graduands who register late may not be able to be presented in their correct order or if the ceremony has commenced possibly not presented at all. To allow time to park, collect your gown and photography (if time permits) it is recommended that graduands arrive at the venue two hours before the ceremony commences.

IMPORTANT Personal items

For safety and security reasons you are not permitted to carry personal items (handbags/mobiles etc.) with you on to the stage during your presentation to the Chancellor. Please leave any personal items with family or friends prior to registering. Following your presentation to the Chancellor you may not return to your original seat so for security and safety reasons personal items cannot be left under seats therefore please leave them with family before registering.

After you have registered you will be required to enter the auditorium.

For PhD Graduates

Your hire academic dress will be available for collection from the Magnetic Room on the day of the ceremony (see 2 on floor plan):

  • For the 10:30am Ceremony, you may collect your gown from 8:30am.
  • For the 3:00pm Ceremonies, you may collect your gown from 2:00pm

Cultural Sash Presentation

Aboriginal and Torres Strait graduates will be presented with a JCU Cultural Sash at informal ceremonies commencing in the Magnetic Room (see 2 on plan) 30 minutes prior to each graduation ceremony. Presentation details will be emailed to each recipient prior to the ceremony date.

The Graduation Ceremony

Each ceremony is expected to run for approximately two and a half hours.

Access considerations

Graduands, you will be seated in tiered seating. If this will cause you difficulties please contact

Guests seating

You may invite as many guests as you wish, admission is free and guests seats may not be reserved. Disabled seating for guest may be accessed through the Magnetic Room. Graduands are seated in reserved seating so guests may sit in any non-reserved seats in the auditorium. The auditorium will open at 9.30am for the 10.30 and 2.00pm for the 3.00pm ceremony.

Due to Fire & Safety Regulations strollers/prams cannot be taken into the auditorium (see ushers).

Dress code

Smart casual, please no thongs or shorts, Neck badges and medals may be worn.


Silver Rose Photography will be providing the photographic services at the graduation.

Studio location: Follow signs through the Palm Room. (1) through to area (4)

Portrait/Family Photography Sessions:

  • AM Ceremony - 8:00am – 9:30am then reopen immediately after the ceremony.
  • PM Ceremony - 1:00pm – 2:30pm then reopen immediately after the ceremony.

To ensure that graduands can be registered by the advertised close times, the photography sessions close times will be strictly adhered to.


Following the ceremony, complimentary light refreshments will be served in the forecourt (Grassed area in front of Entertainment Centre).

Townsville Entertainment Centre Floor Plan

  1. Palm Room; Gown hire/Collection;  1a. Student Registration Desk
  2. Magnetic Room;
    • PhD gown collection,
    • Cultural Sashing Ceremony
    • Staff Academic Procession Assembly
  3. Auditorium
  4. Photography Studios
    • Enter through the Palm Room