Graduates Check List - Townsville

Graduation Forms Graduates Check List - Townsville

Townsville March 2017 Graduation Ceremonies

Venue: Townsville Entertainment Centre

Date: Wednesday, 8 March 2017, commencing at 3.30pm

  • College of Science & Engineering
  • Division of Tropical Health & Medicine

Date: Thursday 9 March 2017 commencing at 10.30am

  • College of Business, Law & Governance

Date: Thursday 9 March 2017, commencing at 3.30pm

  • College of Arts, Society & Education

Inability to attend your nominated ceremony

Advise: or phone the Student Centre as soon as you become aware that you will not be able to attend your ceremony.

If you are unable to attend and do not advise us your award will be conferred in absentia.

Academic Dress – Diploma, Bachelor, Honours, Masters, PhD

It is compulsory to wear James Cook University (JCU) approved academic dress at ceremonies. To HIRE or PURCHASE JCU approved gowns please follow this link to the official JCU graduation gown ‘Hire and Sales’ form.

For Undergraduates

Before you can register you must be wearing your full academic dress.

Registration Desk (Palm room - see 1a on floor plan below):

  • For the 10.30am Ceremony Registration Opens at 9.30am & Close at 10.00am
  • For the 3.30pm Ceremonies Registration Opens at 2.30pm and Closes at 3.00pm

Note: Graduands who register late may not be able to be presented in their correct order or if the ceremony has commenced possibly not presented at all. To allow time to park, collect your gown and photography (if time permits) it is recommended that graduands arrive at the venue two hours before the ceremony commences.

For PhD Graduates

Your hire academic dress will be available for collection from the Magnetic Room on the day of the ceremony (see 2 on floor plan):

  • For the 10.30am Ceremony, you may collect your gown from 8.30am.
  • For the 3.30pm Ceremonies, you may collect your gown from 1.00pm on the day of your ceremony.

Personal items

For safety and security reasons you are not permitted to carry personal items (handbags/mobiles etc.) with you on to the stage during your presentation to the Chancellor. Please leave any personal items with family or friends prior to registering. Following your presentation to the Chancellor you may not return to your original seat so for security and safety reasons personal items cannot be left under seats therefore please leave them with family before registering. As after you have registered you will be required to enter the auditorium.

Cultural Sash Presentation

Aboriginal and Torres Strait graduates will be presented with a JCU Cultural Sash at informal ceremonies commencing in the Magnetic Room (see 2 on plan) 30 minutes prior to each graduation ceremony. Presentation details will be emailed to each recipient prior to the ceremony date.

The Ceremony

Each ceremony is expected to run for approximately two hours.

Access considerations

Graduands, you will be seated in tiered seating. If this will cause you difficulties please contact

Guests seating

You may invite as many guests as you wish, admission is free and guests seats may not be reserved. Graduands are seated in reserved seating so guests may sit in any non-reserved seats in the auditorium.

Due to Fire & Safety Regulations strollers/prams cannot be taken into the auditorium (see ushers).

Dress code

Smart casual, please no thongs or shorts, Neck badges and medals may be worn.


Silver Rose Photography will be providing the photographic services at the graduation.

Studio location: Follow signs through the Palm Room. (1) through to area (4)

Portrait/Family Photography Sessions:

  • Ceremony 1 - 8.00am – 9.30am then reopen immediately after the ceremony.
  • Ceremony 2 - 1.00pm – 2.30pm then reopen immediately after the ceremony.

To ensure that graduands can be registered by the advertised close times, the photography sessions close times will be strictly adhered to.


Following the ceremony, complimentary light refreshments will be served in the forecourt (Grassed area in front of Entertainment Centre).

Townsville Entertainment Centre Floor Plan

  1. Palm Room; Gown hire/Collection;  1a. Graduate Registration Desk
  2. Magnetic Room;
    • PhD gown collection,
    • Cultural Sashing Ceremony
    • Staff Academic Procession Assembly
  3. Auditorium
  4. Photography Studios
    • Enter through the Palm Room