Research Contracts & Consultancies
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Celebrating 50 Years
- Anton Breinl Research Centre
- Living on Campus
- Advanced Analytical Centre
- Applying to JCU
- Australian Lions Stinger Research
- Australian Tropical Herbarium
- Association of Australian University Secretaries
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- Centre for International Trade and Business in Asia
- Centre for Tropical Bioinformatics and Molecular Biology
- College of Business, Law and Governance
- College of Healthcare Sciences
- College of Medicine and Dentistry
- College of Science and Engineering
- COVID-19 Advice
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Division of Research and Innovation
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- Foundation for Australian Literary Studies
- Give to JCU
- Graduate Research School
- JCU Ideas Lab
- Indigenous Education and Research Centre
- IT Services
- International Students
- JCU Eduquarium
- JCU Global Experience
- JCU Halls of Residence
- JCU Sport
- Language and Culture Research Centre
- Marine Geophysics Laboratory
- New Students
- Off-Campus Students
- Open Day
- Outstanding Alumni Awards
- Parents and Partners
- Pathways to University
- Planning and Performance
- Planning for your future
- Professional Experience Placement
- Rapid Assessment Unit
- About JCU Connect
- JCU Connect Services: COVID-19
- Explore Grants and Funding
Ethics and Research Integrity
- Low/Negligible Risk Applications
- Closing Dates for Submission of Human Ethics Applications
- Getting help from Human Ethics Advisors
- Health Service Districts and External HREC Approvals
- How to submit a human research ethics application: Full HREC review
- Human Research Ethics
- Human Ethics Advisors
- Complaints and Unexpected Events
- Animal Welfare and Ethics
- Aboriginal and Torres Strait Islander Research Ethics
- Research Code of Conduct
- Clinical Trials
- Human Ethics
- Partner with us
- Research Performance Reporting and Analytics
- Events, Workshops and Opportunities
- Contact Us
- General Enquiry Form
- Innovate with us
- Safety and Wellbeing
- Scholarships @ JCU
- Study Now
- Student Equity and Wellbeing
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Australian Institute of Tropical Health & Medicine
- Revenue Policy and Pricing Procedures
- Overheads and Pricing
- Council’s Delegations : authorities for signing contracts
- Statement on Staff External Activities : contracts outside of JCU
- Financial and Business Services (FaBS) division: Manages account opening process
- Funding Coversheet : required for all contracts
It is recommended that staff intending to conduct any commercial research or consultancy service become familiar with the Financial Management Practice Manual and direct any queries to their own School or Faculty Finance Managers or to JCU Connect.
Private work conducted by staff independently of the University is governed by the Statement on Staff External Activities, which is administered by the Registrar’s Office.
Information on the account opening process can be obtained from the Financial and Business Services(FaBS) division. The JCU Connect Project Administration Flowchart also provides an overview of this process.
Following are notes on some of the most important features of the commercial research or consultancy process:
Early Contact with the Client - IP and Price
Staff usually make the first contacts with the client or funding partner themselves, and only later involve JCU Connect in finalising the agreement between the parties. There are a few things in particular that you must keep in mind at this stage - note that the Office should be brought into the picture at the earliest opportunity:
Any written communications with a client should contain a disclaimer (that it is not legally binding);
Any negotiations on potentially valuable intellectual property - ie. with commercial potential or with the potential to be used in further research - should be conducted with care and through JCU Connect.
Negotiations may need to be conducted under a non-disclosure or confidentiality agreement.
Project pricing must be in accordance with JCU requirements (refer FMPM 621 Pricing Commercial and Non-Commercial Activities ). Any proposal that involves a) pricing at less than full cost recovery (including all staff costs), or b) a waiver of overheads, must get approval from the appropriate delegated authority prior to coming to any agreement on terms with the client - approval will not be given after the event. JCU is obliged to price fairly and competitively in the market - and that means covering all the associated costs with a project. See FMPM 620 Financial Management Practice Manual for a full list of delegated authorities and more details on this topic.
More detail can be found in the Overheads and Pricing webpage, where overheads budgeting and waivers are covered in more detail, along with some notes on pricing for commercial projects and the daily charge-out rates.
Do not undervalue your research.
If the primary purpose of the project is to fund a research student stipend, or if students are likely to be involved in the generation of any intellectual property (it may only be a report), particular care must be taken with negotiating terms and conditions, which may tie up rights to publish (or in the worst case to have a thesis examined).
Remember: students who are not employees of JCU are not bound by an agreement between JCU and a client, and a separate agreement between JCU and the student is required to ensure compliance (and recognition of rights and obligations).
It is preferable that you contact JCU Connect as early as possible in the process if there is likely to be student involvement.
The client may present you with a contract - if so, you must refer it to JCU Connect at the earliest draft stage. It is not unusual for the other party to not recognise the interests of researchers in their intellectual property provisions or to require warranties or indemnities that JCU is unable to give.
Alternatively JCU's Contracts team (email: email@example.com) will draft the contract. If so, you should contact the Contracts team at the earliest possible opportunity to ensure that the expectations of both researcher and client can be met or compromised, and without unrealistic expectations becoming entrenched.
Signing-off of contracts must be in accord with Council's Delegations (refer to section 4.7). Please note Director of JCU Connect can sign off on up to $2,000,000. The signature of the Senior Deputy Vice-Chancellor is required for contracts with a value over $2,000,000. All contracts must be vetted by JCU Connect.
Once the agreement has been signed by JCU and the client, an original copy should be retained with JCU Connect (and the other with the client). A copy is then sent to the Grants Finance in Financial and Business Services (FaBS) for account opening. Invoicing is coordinated by Grants Finance.