Low-touch Lecture Capture

Easy to manage

Scheduled lectures in enabled teaching spaces are automatically captured and published to students.

Why JCU is moving to low-touch lecture capture:

  • Easy to use and manage: Simpler workflows and consistent behaviour provides more stability for students and less work for teaching staff.

  • Time saving: Less manual work for academics allows them more time to focus on other tasks.
  • Easy to support: Less steps and clearer actions to tasks, means JCU's support staff are in a better position to help out when things go wrong.
  • Faster capture and availability: Auto-published lecture capture speeds up the time they are made available to students. Low-touch Lecture Capture decreases the workload on the academics.
  • In-room controls: Controlling which lectures are captured and which are not is now controlled in the room.  All scheduled lectures, in enabled rooms, will be set up to record, but if there is an activity that should not be captured the in-room button will stop it. Academics, remember to let students know if you will be recording or stopping the recording of a lecture.
  • Clearer communication: Automated approaches means student advice is more consistent. For example: Captured Lectures are available a short while after they have been recorded. Just watching the recorded lecture is a fallback, if attendance is not possible; however, we recommend coming to lectures, taking notes, and asking questions.

Lecture capture, from SP2 onwards, follows a simple rule:

Lectures scheduled in the timetable in enabled teaching spaces are automatically captured. The recording is published to the subject's Panopto folder and made available in LearnJCU.

Instead of managing what is captured and who is responsible for the recording via the timetable system, the rule above significantly decreases the workload for everyone involved.

Now the control of lecture capture is moved in-room:

  • Teaching staff can intervene to prevent a lecture from being captured by using the control buttons in the room.
  • All teaching staff who are associated with the subject in the TRDB can make adjustments/edits or delete captured lectures for that subject. This brings captured lectures in line with other content within LearnJCU.

In addition to the rule above there are some other important things to know:

  • Schedules are updated based on timetable data overnight.
  • If a teaching activity is associated with multiple subjects but those subjects are not merged in LearnJCU and the TRDB the resulting recording will be delivered to the subject which comes first alphabetically.

Tips for low-touch lecture capture:

  • Wear a lapel microphone and/or use the roving microphone
  • Let your students know that a recording is taking place
  • Let your students know that coming to a lecture is the best way to learn and that recordings are not guaranteed to be available
  • Advise your students if you intend on turning the lecture capture off
  • Follow the guidelines

Scheduled lectures – automatic recording

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Green light = Recording in progress

Let students know if a recording is taking place by drawing their attention to the recording light and informing them that green means a recording is in progress.

Note: The recording light is also the control button.


If you do not see the green light come on you may have to opt for an ad-hoc lecture capture. If it is red, contact the Videoconferencing and Audio-Visual Services.


Pause instructions

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Yellow light = Recording is paused

To pause, press centre of the button with the palm of your hand, wait for 3.5 seconds, and then release. Light should change to yellow.

To resume the recording repeat the button press process. Light should change to green. Ad-hoc recordings

Note: Recordings are still captured when paused but will automatically be edited.


Ad-hoc recordings

To start an ad-hoc recording, from off (no light colour), press centre of the button with the palm of your hand, maintain pressure until the button turns green.

To stop an ad-hoc recording, from on (green light colour), press centre of the button with the palm of your hand, maintain pressure until the button turns off.

Once you have recorded the ad-hoc, you will need to fill out a form request to have it added to your nominated subject video library.

More information about ad-hoc recordings

No colour

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Green

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Yellow

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Red

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Off

The Remote Recorder is off.

Recording

The Remote Recorder is Recording.

Paused

The Remote Recorder is Paused.

Faulted/Disconnected

The Remote Recorder is Disconnected.

For more information visit Video Capture Guidelines

Advice for students

A presentation "How we are using Lecture Capture (PPTX, 796 KB)" has been created, please feel free to adapt it and use it to introduce Lecture Capture to your students. The last slide includes a link to a great guide for students (PDF, 1267 KB) by Nordmann et al. (2018), it tells students how they can use Lecture Capture effectively for learning.