Release Conditions

You can customise the release of content in LearnJCU by using release conditions.

Content items can be released to students using a variety of conditional availability rules.

Release conditions include:

  1. Releasing content based on date
  2. Releasing content based on performance
  3. Releasing content by user or groups
  4. Releasing content in sequence (available in learning modules)

To access the first three release conditions, listed above, open the item and select the ‘release conditions’ option from the visibility settings dropdown. Either access this dropdown under the content item in the Subject Content view, or via the item's settings panel.

Image shows a screenshot of where the 'Release Conditions' settings can be accessed from

Next, select the release conditions you would like to apply to the item.

Image shows a screenshot of the 'Release Conditions' settings panel

Release conditions can be applied to any of the following items:

  • Ultra Documents (pages created within your subject site)
  • Word Documents, PowerPoints, Spreadsheets, PDFs
  • Video or Audio
  • Assignments or Tests
  • Discussion Boards
  • Journals
  • Learning Modules
  • Folders
  • Or other types of learning objects.

There are three choices with releasing content based on date:

  • Release an item on a certain date
  • Release an item until a certain date
  • Release an item for a period of time.

Why you might use it

Example: Content is covered in a specific order. You want students to access content only after you've discussed it in class. You don't want students to work ahead.

Example: Release an assessment item during a specified period.

How to set the condition

Identify the piece of content you want to release to students on a specified date/time or range and select release conditions in the visibility menu.

On the release conditions panel, select Date/Time to release the content based on a specified date/time or range. Select the date/time you would like students to access the item.  You can also choose a date/time to hide the item again if you wish.

Image shows a screenshot of setting the Date/Time condition. First step - Date/Time box ticked.

Image shows a screenshot of setting the Date/Time condition. Second step - 'Show on' box ticked and date and time specified..

Image shows a screenshot of setting the Date/Time condition. Second step - 'Hide after' box ticked and date and time specified..

After you choose the dates and times, scroll down to the ‘when will content appear’ section. Here you can show or hide the item for students in their content list before they have access.

Image shows a screenshot of setting the Date/Time condition. Fourth step - Specify if you would like the content to appear to students.

What it will look like for the students

Visible to students. If you choose to show the content to students before they can access it, your date and time choices are shown with the item on the Course Content page. Students see the date and time the content will be released and when they can no longer access it. After students' access ends, the content is still visible but they can't access it.

Image shows a demonstration of what it looks like if you show the item  that is unavailable until a certain date.

Hidden from students. If you choose to hide the content from students before they can access it, the content is only visible to students when they're able to access it. Students don't see the dates and times when they can no longer access the content. After students' access ends, the content is hidden from their view.

You can release an item based on when a student achieves a certain score on a graded item (e.g. test, assignment, discussion board, journal) in the subject. A graded item is an assignment or test (formative or summative) to which you have applied a grade in the settings of that assessment item.

Why you might use it

Example: Students need to complete coursework in a specific order and after they've demonstrated a specified level of understanding. You want students to progress to the next item only after they score 75% or above.

How to set the condition

Identify the piece of content you want to release to students based on performance in a graded item and select release conditions in the visibility menu.

On the release conditions panel, select Performance to release the content based on their performance in a graded item. From the ‘graded item’ drop down menu, select the assessment item. Then select the grade requirement from the dropdown menu. The grade requirement is the level of achievement students require in that graded item in order for the next content item to be released.

Image shows a screenshot of setting the Performance condition. First step - Performance box ticked and specify the graded item

Image shows a screenshot of setting the Performance condition.  Second step - Specify the grade requirement

After you choose the graded item performance parameters, scroll down to the ‘when will content appear’ section.  Here you can show or hide the item for students in their content list before they have access.

Image shows a screenshot of setting the Performance condition.  Third step - Specify if you would like the content to appear to students.

What it will look like for the students

Visible to students. If you choose to show the content to students before they can access it, the performance conditions are shown with the item on the Course Content page. Students see the performance conditions they need to satisfy before they can access the content.

Image shows a screenshot of what it looks like if you show the item that is unavailable until a specified grade has been achieved.

Hidden from students. If you choose to hide the content from students before they can access it, the content is only visible to students when they're able to access it. Students don't see the performance conditions.

You can grant access to a specified student/s by selecting one or both existing rules mentioned above (i.e. releasing content based on date/time or performance).  You are able to release content to all members of the subject, or specific members or groups.

Why you might use it

Example: Student/s that missed a test due to special circumstances can be given an opportunity to sit it at another time. However, you do not want to give all students access to this test.

How to set the condition

Identify the piece of content you want to release to students based on date/time or performance in a graded item and select release conditions in the visibility menu.

On the release conditions panel, choose the subject members you want to access the content from the select members section.  If you would like to release the content item to specific members or groups, you can add the specified members or groups, or create new group sets.  After you have selected the members, you can leave it as is, or you can select to release the content item based on date/time or performance.

Image shows three screenshots of setting the User or Group condition. Step 1 - choose Specific members or groups. Step 2 - add individual members or groups. Step 3 - set Date/Time, Performance, or Neither.

Note: If you are wanting to set an item with different date/time or performance releases, for different users and groups, you will need to create multiple instances of that item. For example: a test item with different date/time releases, depending on user/group, requires a new item for each release date/time.

Note:  you are only able to release content in sequence when using a learning module content item.  A learning module enables you to organise collections of content and sequence content in a logical manner.  Modules let students navigate from one content item to the next without extra clicks.

You can only set the Sequence condition if students haven't started working in the module. You can remove the condition after students start working, but you can't reapply it.

Why you might use it

Example: Students need to complete coursework in a specific order and you would like to prevent them from skipping ahead.

How to set the condition

Identify the learning module that you want to release its content to students in a specified sequence and select release conditions in the visibility menu.

Image shows a screenshot of accessing the release conditions settings.

On the release conditions panel, select Sequence to release the content based on the sequence (from top to bottom) that you have added the content in the module.  You can also make modules available for students based on date or performance. You can show or hide content within the module and the visibility setting is preserved even when the module is visible.

Image shows a screenshot of the release conditions settings panel. Step 1 - Sequence box ticked.

What it will look like for the students

When a module is visible, students can also view all visible content within the module, including due dates. A message appears to show students that they need to open and complete the content in order, along with other conditions you set.

Image shows a screenshot of what content looks like when the Sequence condition has been set.

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