Using PebblePad for assessment

Integrate PebblePad as a teaching and learning tool into your subject

The most efficient way to integrate PebblePad as a teaching and learning tool in your subject is to create a PebblePad workspace and link it to your LearnJCU subject site.

Additional help resources can be found in the PebblePad and ATLAS Help.

  • Create

  • Manage

  • Add Resources

Creating a PebblePad Workspace

Each LearnJCU subject site can effectively have its own PebblePad workspace. By default, the name of a workspace linked to a subject site will be the same as your LearnJCU subject code for easy identification.

Linking your LearnJCU site to a workspace ensures that:

  • Enrolled students in your subject automatically become members of your workspace
  • Students can access PebblePad directly through your LearnJCU subject site with a single sign on
  • You can automatically send grades from a PebblePad assignment to the LearnJCU Grade Centre.

What you will need to do:

1. Ensure you are a PebblePad Workspace Creator

To create a link to a PebblePad workspace in your LearnJCU subject site, you need to be assigned the Workspace Creator role in PebblePad. Once you are a listed as a Workspace Creator you can create a PebblePad workspace for any subject you are teaching.

To request access as a PebblePad Workspace Creator please use the following web form.

→ PebblePad Workspace Creator Request (ServiceNow form)

2. Create and link the workspace to your LearnJCU subject site

Creating a link to a PebblePad workspace is initiated by adding an ATLAS Basic LTI tool link to your LearnJCU subject site.

  1. Log into your LearnJCU subject site and turn Edit Mode ON
  2. Navigate to the area where you want to place the link to your workspace (a 'PebblePad' content area has been established for this purpose)
  3. From the Tools pulldown choose Basic LTI Tool
  4. From the tools listed in the pulldown, select ATLAS
    Screenshot of where to select ATLAS in dropdown menu
  5. Click the Submit button
  6. In the Tool Information area type in a Name for your link. By default, the name appears as ‘ATLAS’ however it can be renamed to match your assignment item (e.g. Assig 1 - ePortfolio). The name you give the link will also be the name of the corresponding Grade Centre column for that assessment.
    Screenshot of configuration tool: ATLAS
  7. In the Services area you can set the attributes of the corresponding Grade Centre column. Options include:
    1. Create a grade column in advance of first use?Yes will create the Grade Centre column immediately and No will create the Grade Centre column when you release the grades from ATLAS
    2. Display format:Score or Percentage. Recommendation: Score
    3. Points possible: This should match the number of possible points for the submitted assignment in ATLAS
    4. Include this column in grade calculations? – Yes if the assignment is a summative assessment
    5. Show this column to students? Yes if you want students to see your marks in My Grades in LearnJCU. No if you only want students to see their marks in ATLAS.
      Screenshot of Services configuration
  8. In the Options area you can choose to make the link immediately available to students or set date restrictions if required.
    Screenshot of Workspace Options
  9. Click the Submit and Launch button to launch the Create a Workspace wizard. In most cases, you will want to select the option to Create a brand new workspace. Click Continue to begin the process of configuring and synchronising your workspace.
    Screenshot of create a Workspace activation

3. Configure and Synchronise your workspace

Configuring your workspace allows you to specify what students can do in your workspace.

Synchronising your LearnJCU site with your PebblePad workspace ensures that all students who are enrolled in your subject automatically become members of your workspace. This avoids the need to manually manage student membership of the workspace. Synchronisation only needs to be performed once as part of the workspace creation process.

When you opt to create a brand new workspace the Create a workspace wizard will display four tabs: Basic Settings, Advanced Settings, Managers, Members (circled).

In the Basic Settings tab, choose your College from the Select a Region pulldown, choose Active mode to ensure students can submit assessment to the workspace. Click through the other tabs you wish to configure or move through them sequentially by clicking the Continue button.

Click the Finish button to save your settings and start synchronising your students as members of the workspace and teaching staff and managers of the workspace.

Note: Synchronisation can take a few minutes if you have a large class but you will see a progress indicator to let you know how the process is going.

Tab

What you can configure

Basic Settings

Title – same as your subject name by default

Description – brief overview of purpose

Mode – Setup mode (Students can’t see it) | Active mode (Students can access the workspace)

Advanced Settings

Select page visible to students – About, Submissions, Resources, Community, Conversations

Select entry page

Managers

Lists the Workspace Managers – this will be anyone listed in your LearnJCU subject site as a Lecturer, Tutor or Site Administrator

Members

Lists the Workspace Members – this will be anyone listed in your LearnJCU subject site as a Student. Click the Finish button to confirm your workspace settings and begin the synchronisation process

What now?

After the workspace has synchronised you will have the option to:

  • Manage  your workspace further (recommended).
  • Activate  the workspace, if no further configuration required. This will make the workspace immediately visible to students.
  • Close PebblePad and return to manage or activate at a later date.

If you have created a workspace or have been added as a manager of a workspace you will have a Manager’s Dashboard that will be available in ATLAS.

Screenshot of your ATLAS Dashboard

Accessing ATLAS

PebblePad Workspace Creators can access ATLAS from their LearnJCU subject sites, go to 'Books & Tools' in the left-hand menu under 'Details & Actions'.

Example of ATLAS access from LearnJCU subject site

Note...
In subject sites using 'Original' view, you will find it available under 'Tools' in the left-hand menu.

Managing your Workspace

In the Workspaces I am managing panel you can go to any of the workspaces you are managing by clicking the workspace title or the green arrow next to the title. It will open showing the five main page tabs in blue and the grey Management tab. Click on the Management tab to open the management tools.

Screenshot of available features

MANAGEMENT TOOL

WHAT YOU CAN CONFIGURE

Settings

Workspace title and description | Add a Usage Statement | Choose the workspace pages (About, Submissions, Resources, Community, Conversations) that are displayed to members | Manage group subscriptions (Self enrol or manual).

...more about Settings

About

Add a ‘Welcome’ message and/or explain the structure of the workspace | Add hyperlinks to other pages | Display an existing Asset

...more about About

Assignments

Set deadlines for an assignment | Set the number of submissions per users | Set the type of submissions (e.g. Word docs only) | Grant extensions | Pause and assignment | Stop an assignment

...more about Assignments

Members

Add or remove members or a batch or members  (usually students) if they were not synchronised from your LearnJCU site | Create a member group | Modify permissions of members

...more about Members

Managers

Add a manger or batch of managers (usually lecturers, tutors or supervisors) if they were not synchronised from your LearnJCU site | Modify or personalise their permissions

...more about Managers

Externals

Create an External Examiner | Modify their permissions (Note: Reserved for external moderators or assessors; does not grant full PebblePad access)

...more about Externals

Sets

Create smaller groupings of students (e.g. by location) | Assign roles and permissions for tutors and students

...more about Sets

Feedback

Edit Feedback Settings (e.g. when to release feedback; enabling grades; enabling comments) | Set up Feedback Statements, Approval Statements, Capability Settings, or Feedback Templates to facilitate the provision of comments and feedback by assessors.

...more about Feedback

Logs

Contains a complete time and date stamped history of workspace transactions

...more about Logs

Reports

Generate

a variety of reports about the work and activity on the workspace. Reports can include an overview of answers and evidence given on templates, workbooks or feedback templates, grade exports, and members who have not yet submitted.

Activate your Workspace

If you have created a workspace and left it in Setup mode, it must be activated before students can see and use the workspace.

To activate a workspace:

  1. Click the ATLAS link in your LearnJCU subject site to display your PebblePad dashboard
  2. In the Workspaces I am managing panel select the Setup tab to display all the workspaces inSetup mode
  3. Click on the green Activate button that appears in the top right corner when you are in workspace Management.

The workspace will then appear in the dashboard of all members and managers.

Screenshot of the Activate message

The Resources page of the workspace is where you can make resources available to your students.

Resources can include templates and workbooks for students to complete, assets that you want them to view and/or copy, uploaded files, or links to websites.

Different resources are accessed in different ways by students:

  • Templates and Workbooks are accessed via the  Resource Store in PebblePad
  • Assets, uploaded files, and links are accessed via the  Resource Page in the ATLAS Workspace

Adding a template or workbook as a resource

  1. Go to your ATLAS workspace by clicking the ATLAS link in the Tools area of your LearnJCU subject site
  2. Click the Resources tab to display the General Resources panel (You can add additional Resource panels if desired by clicking the Create a Panel button).
    Screenshot ATLAS Resource panel
  3. Click the Add a Resource icon on the panel title bar then click the My Templates or My Workbooks tab to locate the template or workbook you want to add
    Screenshot of selected item
  4. Click the Select Item button to the right of the resource you want to add. The Manage the Selected Template page will be displayed.
  5. On the Manage the Selected Template page you can configure a number of options for how the resource can be used. In most cases, you can leave the settings at their default values. Click the 'I have read this information and wish to continue' checkbox then click the Continue button. The Edit General Resources page will be displayed.
  6. On the Edit General Resources page you can click the Edit icon next to the selected asset to modify any of the previous settings or descriptions.

Note: the Permissions column shows the assets as View/Use only. This means that this type of resource (Template or Workbook) can by found by students in their Resources > For Me area in Pebble+. Once located, students can choose to View or Use the resource and save their own copy of it. After saving it will become an Asset > By Me.

Adding a document, file or weblink as a resource

  1. Go to your ATLAS workspace by clicking the ATLAS link in the Tools area of your LearnJCU subject site
  2. Click the Resources tab to display the General Resources panel (You can add additional Resource panels if desired by clicking the Create a Panel button).
    Screenshot of ATLAS Resource panel
  3. Click the Add a Resource icon on the panel title bar then click the My Assets tab to locate the asset you want to add. You could upload a new file that is not currently in your assets store by clicking the Upload a new filebutton, or add a website by clicking
    the Add a link button.
    Screenshot of how to add asset
  4. On the Manage the Selected Asset page you can configure a number of options for how the resource can be used. In most cases, you can leave the settings at their default values or     title="Assets as resources" target="_blank">review this page for a more detailed explanation. Click the 'I have read this information and wish to continue' checkbox then click the Continue button. The Edit General Resources page will be displayed.
  5. On the Edit General Resources page you can click the Edit icon next to the selected asset to modify any of the previous settings or descriptions. If you have multiple resources you can also adjust their position in the list of resources.
    Screenshot of how to edit asset

In this example the Permissions column shows the asset as Copy only (it could also show View/Use only or Copy & Submit only depending on your selected settings).

This means that this type of resource (document, file or weblink) must by copied by students in order to be viewed or used. to use the asset would need to visit the workspace by clicking the ATLAS, visit the Resources area, then click the Copy button that will be displayed next to the asset to copy the asset their their own asset store.