This policy applies to the University Secretary or officer delegated by the University Secretary, Vice-Chancellor and other authorised persons as appointed by the Chancellor to affix the Seal of the University, in accordance with this policy.
Testamur - the official document signed by the Chancellor, Vice-Chancellor, and the University Secretary as confirmation of the conferral of an Award.
The Seal is used to authenticate documents in the University’s name and is most commonly affixed to Testamurs, deeds, and other documents requiring the Seal as approved by the University Secretary including some contracts and agreements.
Affixing the Seal to a document indicates that the document is formal, or in the case of a deed, creates legally binding relations.
The Seal of the University must remain in the custody of the University Secretary.
The University Secretary is empowered to affix the Seal of the University in accordance with this Policy and the University Seal procedure.
In the absence of the University Secretary the officer duly appointed by the Chancellor to act in that role is empowered to affix the Seal of the University in accordance with this Policy and the University Seal procedure. If no such person is duly appointed, the Vice-Chancellor is empowered to affix the Seal of the University.
The University Secretary from time to time may authorise the affixing of the Seal of the University by an officer, other than those referred to in this Policy, for the sole purpose of certifying a Testamur or replacement Testamur.
The University Secretary will maintain a register of the Seal of the University which will record all uses including the information prescribed in the attached procedure.
Except as permitted by this Policy and the University Seal procedure, no person may affix or attempt or purport to affix the Seal of the University to any document whatsoever.
Unauthorised, attempted or purported use of the Seal of the University or use or purported use of a Seal that is intended to resemble the Seal of the University so as to be likely to deceive, may constitute serious misconduct on the part of any staff or student involved and may be dealt with under the relevant policy, instrument or agreement.
University Seal Procedure
Date for next review:
Description of changes
Policy sponsor and approval authority amended to reflect approved policy framework. Published 25/06/2015.
Quality, Standards and Policy
Policy reviewed and procedure removed and placed into a separate procedure document. Refer to Council minutes 3/14 10 April 2014 for further details.
Policy Officer – Governance and Corporate Services
Version 1.0 previously referred to as 07-1
Seal, University Seal, affixing the seal
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