Curriculum Approval, Monitoring, Review and Improvement Procedures

Policy Procedures Curriculum Approval, Monitoring, Review and Improvement Procedures

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Intent

These procedures support the Curriculum Approval, Monitoring, Review and Improvement Policy and describe the actions the University will take to ensure that new curriculum and changes to curriculum are managed appropriately under the terms of the Policy.

Scope

This procedure applies to all academic and professional staff responsible for the managing of curricula, including award and non-award courses, approved by the University’s Academic Board or delegated authority.

Definitions

Definition of terms for these procedures are as per those listed in the Curriculum Approval, Monitoring, Review and Improvement Policy with the following additions:

Administrative amendment: a correction to curriculum information (e.g. typographical errors, formatting); a change made as a consequence of another approved change (e.g. adding a new CRICOS or QTAC code to a course availability, change of face-to-face dates in a subject availability); or a change to a list of options within a course structure.

Amendment: a change to curricula that is neither a significant change nor an administrative change (e.g. courses – changes to core subjects, changes to majors or minors offered, changes to professional accreditation requirements, offering curricula at another campus (other than JCU Singapore); subjects – adding or deleting availabilities, result type).

Bulk amendment: an identical change that is required in multiple places where approval is sought via a document outlining the required change (including rationale and effective date), accompanied by a list of curricula to which the change applies (e.g. a change to the minimum English language requirements for courses in a particular discipline).

CASM: Course and Subject Management – an internal JCU website which provides the latest version of approved curriculum information, as well as links to course approval forms and general guidelines for making changes.

CCMC: College Curriculum Management Committee – as recognised and/or required by the university’s governance policy and procedures, which executes the roles and responsibilities outlined in its Terms of Reference.

Curriculum Information team: a unit within the University that plays a role in the quality assurance of changes to curricula, and maintains curriculum information in SMS and various publications.

CMA: Curriculum Management Assistant – a professional staff member who provides secretarial support to the CMOs and DAQS.

CMO: Curriculum Management Officer – a professional staff member who oversees (and provides advice and guidance to academics on) the completion of curriculum approvals forms and associated procedures; and makes recommendations in relation to discontinuing academic programs and the associated teach-out plans.

DBoS: Divisional Board of Studies – as recognised and/or required by the university’s governance policy and procedures, that executes the roles and responsibilities outlined in its Terms of Reference.

DVC: Deputy Vice Chancellor – unless stated otherwise in these Procedures, this refers to the DVC of an Academic Division.

Endorsement: signifies that the responsible officer providing the endorsement, on the advice of relevant committees and appropriate services, verifies the intent and viability of the proposed change and that the change proposal may proceed to the next stage of consideration.

Independent studies subject: refers to a subject which is created by a Division to record a student’s enrolment in a specially-tailored unit of study.

Late amendment: a proposal to change to curricula after it has been:

  • published in the Marketing booklets; or
  • published in the QTAC Guide; or
  • timetabled; or
  • published in the Handbook for the current or forthcoming year; or
  • reported to the Government by the University.

New course concept proposal: a brief strategic plan developed by a college/division before commencing the development of the new course full proposal.

New course full proposal: a detailed proposal for a new course developed by a college/division.

Not offer: refers to the temporary removal of the offering of a program or subject for a period of up to one year to allow for curriculum refresh, changes to staffing etc.

RESC: Research Education Sub-Committee – makes recommendations and refer matters of substance and policy to the Research Committee for consideration.

Significant amendment: a change to the focus or a substantial re-structure of curricula as a result of a review/curriculum refresh (e.g. change of AQF level; Field of Education; volume of learning/credit value; removal of all majors in a course, significant change to learning outcomes).

VCAC: Vice Chancellor’s Advisory Committee.

Table of Contents

Introduction

A Overview – approvals

B Roles and responsibilities

Procedures

  1. Curriculum approvals timeline
  2. Format for submission of documents
  3. Notification of approvals
  4. Disciplines
  5. Courses
  6. Majors
  7. Minors
  8. Subjects
  9. Bulk amendments
  10. Late amendments
  11. Monitoring, review and improvement

Introduction

A Overview – approvals

i Types of approvals – These procedures provide details of what information is required, who is responsible for providing that information, and how each step is achieved, in the approval of:

  • New courses, streams, majors, minors, subjects, and significant amendments
  • Amendments
  • Administrative amendments
  • Availabilities
  • Late amendments
  • Bulk amendments
  • Discontinuations, suspensions, and not offers.

Details of what each type of approval entails can be found in Schedule B – Curriculum Approvals Details

ii Structure – The structure of a course, including the structure of any major available within it, is considered an integral part of the award requirements of a course, therefore amendments to structures should be included in amendments to the award requirements of a course.

iii Availability – Any change to the defining elements of the availabilities of a course or subject (i.e. campus, study period or attendance mode) is to be considered as the discontinuation of an existing availability and the addition of a new availability. Such availability changes are thus not considered to be ‘amendments’. Amendments to availabilities refer to changes to all other non-defining elements (see Schedule B – Curriculum Approvals Details).

iv Majors – Wherever reference is made to majors (undergraduate), it is also intended (where applicable) to include streams (postgraduate), unless otherwise specified.

v Research approvals – Research Education Sub-Committee manages research approvals. The Division Board of Studies manages coursework approvals. Whenever reference is made to the Division Board of Studies in these Procedures, it should be inferred that RESC would undertake those same responsibilities in relation to research.

vi JCU Singapore – New courses must have been offered in Australia before they can be offered at JCU Singapore.

B Roles and responsibilities

For a summary table of the relevant approval levels as outlined in the Academic Delegations Register, see Schedule B – Curriculum Approvals Details

i Secretariat

The Secretariat is responsible for:

  • posting approved New Course Concept Proposal forms on the web for feedback, and providing that feedback to the CMO
  • creating the appropriate meeting agenda using the curriculum change documents provided by the CMA
  • notify the CMOs and Curriculum Information team of the outcomes of meetings, including any amendments discussed during the meeting.

ii Curriculum Information team

The Curriculum Information team oversees the approval and implementation of changes to curricula by:

  • providing high level advice to CMOs regarding the appropriate approval level, pathways and time constraints for new curriculum and curriculum change proposals
  • playing a role in quality assurance by checking that all required documentation has been submitted and satisfies relevant policy and legislation
  • endorsing proposals once they are finalised
  • updating amendments arising from curriculum approvals in SMS, CASM, the JCU Course and Subject Handbook, and other publications as appropriate
  • ensuring all curriculum change documentation is sent to Corporate Records for storage as per the Legislation.

iii Colleges

The Course Coordinator will:

The College Dean/Chair, College Curriculum Management Committee will endorse:

  • new course concept proposals
  • business cases that accompany new course full proposals
  • new subject proposals
  • new Independent Studies subjects
  • significant amendments (subjects)
  • discontinuations (subjects)
  • availability (courses, majors, minors, subjects) – new, delete, not offer, changes to campus, study period or attendance mode

The College Dean/Chair, College Curriculum Management Committee will approve:

  • amendments (minors and subjects)
  • administrative amendments (minors and subjects)
  • administrative amendments (subject availabilities)

iv Divisions

The Manager, Finance (Academies) will prepare:

  • business cases that accompany new course full proposals.

The Deputy Vice Chancellor, Division of Services and Resources will endorse:

  • business cases that accompany new course full proposals.

The Deputy Vice Chancellor / Division Board of Studies will endorse:

  • new discipline proposals
  • new course concept proposals
  • business cases that accompany new course full proposals
  • new course full proposals
  • new major, minor, subject proposals
  • significant amendments (courses, majors, minors, subjects)
  • amendments (courses, majors)
  • coursework components of research higher degrees (DBoS) or postgraduate coursework streams with a research project component of at least 12 credit points (RESC)
  • discontinuations (courses, majors, minors, subjects)
  • suspensions (courses, majors, minors).

The Deputy Vice Chancellor / Division Board of Studies will approve:

  • availability (courses, majors, minors, subjects) – new, delete, not offer, changes to campus, study period or attendance mode

The Deputy Vice Chancellor will:

The Director, Academic Quality and Strategy will endorse:

  • new disciplines.

The Director, Academic Quality and Strategy will approve:

  • Independent Studies subjects
  • administrative amendments (courses, majors, minors, subjects)
  • administrative amendments (course & subject availabilities).

The Curriculum Management Officer (CMO) will:

  • provide advice to the academy regarding the appropriate approval level, pathways and time constraints for new curriculum and curriculum change proposals
  • prepare the appropriate documentation for curriculum change proposals in consultation with the appropriate academics, Associate Deans, Learning and Teaching, College Managers, and Directors of Academic Quality and Strategy
  • ensure the feedback about the New Course Concept Proposal is addressed in the New Course Full Proposal
  • play a role in quality assurance by checking that all required documentation has been submitted and satisfies relevant policy and legislation
  • ensure that the Division checks the accuracy of the amended data prior to publication.

The Curriculum Management Assistant (CMA) will:

  • create appropriate meeting agenda using the curriculum change documents provided by the CMO
  • notify the Curriculum Information team of the outcomes of meetings, including any amendments discussed during the meeting
  • ensure forms are signed by the appropriate approval authorities according the delegations register as summarised in Schedule B – Curriculum Approvals Details
  • ensure signed forms are sent to the next level approval authority for noting and lodging with corporate records
  • disseminating advice of approvals to appropriate stakeholders.

v Education Committee and Research Committee

  • these sub-committees of Academic Board will make recommendations as required on pedagogical issues referred by the Chair of Academic Board prior to final approval.

vi Chair of Academic Board

Under academic delegated authority, the Chair of Academic Board will approve:

  • new majors, minors, subjects (excluding Independent Studies subjects)
  • amendments (courses, majors)
  • bulk amendments (courses, majors)
  • significant amendments (majors, minors, subjects)
  • discontinuations (courses, majors, minors, subjects)
  • suspensions (courses, majors, minors).

vii Academic Board

Academic Board will endorse:

  • proposals to offer curricula offshore for the first time
  • new disciplines.

Academic Board will approve:

  • new course full proposals
  • significant course amendments.

viii VCAC

VCAC will endorse:

  • new course full proposals
  • proposals to offer curricula offshore for the first time
  • new disciplines.

VCAC will approve:

  • that a new discipline is consistent with the strategic planning of the University and the proposing division
  • that a new course concept proposal is consistent with the strategic planning of the University and the proposing division
  • that there is evidence that the proposed new course is likely to be financially successful (i.e. business case)
  • any potential overlap with other courses or discipline areas in the University.

ix Council

Council will approve:

  • proposals to offer curricula offshore (other than Singapore) for the first time
  • new disciplines and disestablishment of disciplines.

Procedures

1 Curriculum approvals timeline

All curriculum proposals require approvals by the delegated authority or responsible officer as outlined in the Academic Delegations Register and described in the following Procedures and must be submitted within the required timeframe (refer to Schedule A – Curriculum Approvals Timeline). Advice of all approvals is to be forwarded to the next level of the academic governance structure for noting.

2 Format for submission of documents

2.1 Document format and submission:

  • All amendment proposals will be submitted electronically for endorsement and/or approval
  • Amendment proposals will be created by generating a document from the latest version in the database and marking up the required amendments
  • New curriculum proposals should be created by completing the appropriate forms.
  • Where appropriate, additional forms may need to accompany an approval form. Advice about when this is required can be found at the top of each form (refer to Schedule C – Curriculum Approvals Forms for a complete list of forms).

2.2 Endorsements/approvals format:

  • Endorsements and approvals will be entered via workflow in the appropriate database by the authorised delegates.
  • Program documents should be submitted either as a digitally signed pdf, or, if a paper copy has been signed, that should be scanned and returned electronically along with the original signed paper copy, until such time as these can be entered in a database with workflow.

3 Notification of approvals

3.1 After a proposal has been considered by each committee as per the Academic Delegations Register, the Committee Secretariat or CMA, as appropriate, will notify the Curriculum Information team and key stakeholders of the outcome including:

  • date of approval; or
  • required amendments or additional information; or
  • that the proposal was not approved.

3.2Where a committee has conditionally endorsed a proposal, they will either:

  • request the full proposal come back to the committee; or
  • delegate authority for it to be endorsed or approved with the requested amendments as recorded in the minutes of the meeting; or
  • recommend the proposal be forwarded to a higher authority for approval.

4 Disciplines

4.1 New disciplines

The CMO will submit the P6 – New Discipline Proposal form for approval by Council, on the recommendation of: the Director of Academic Quality and Strategy; the DVC through the Division Board of Studies; VCAC; and Academic Board. Any disestablishment of a discipline must also be approved by Council.

5 Courses

5.1 New courses

New course proposals comprise three components:

  • New Course Concept Proposal
  • Business Case
  • New Course Full Proposal

Exceptions (that only require New Course Full Proposal form) include:

  • adding another component to a suite of courses, e.g. Graduate Certificate, Graduate Diploma, Masters by Coursework courses in the same discipline
  • adding an end-on honours component to an existing Bachelor Pass course
  • establishing a new higher doctorate degree
  • significant amendments to course

5.1.1 New course concept proposals

To initiate the creation of a new course, the CMO will submit the P1 – New Course Concept Proposal form to the Secretariat for approval by VCAC, on the recommendation of the College Dean and the Deputy Vice Chancellor.

Note: Proposals that only require a new course full proposal (see Exceptions, under 5.1 New Courses) do not have to submit a new course concept proposal.

Once approved, the Secretariat will advise the College/Division to commence the development of the business case and the new course full proposal, and the Secretariat will post the P1 – New Course Concept Proposal form on the web for feedback from key stakeholders for a period of two weeks, and provide that feedback to the CMO at the end of the consultation period.

Note: Proposals that only require a new course full proposal (see Exceptions, under 5.1 New Courses) do not have to be posted on the web for feedback.

The CMO will summarise and collate the web feedback from the new course concept proposal, and the College/Division will prepare a response to the feedback: both will be included in Section 1.4 of the P2 – New Course Full Proposal form.

5.1.2 Business cases

To continue the creation of a new course, the Manager, Finance (Academies)will complete the B1 – Business Case form that will accompany the P2 – New Course Full Proposal form for approval by VCAC, on the recommendation of the College Dean, Deputy Vice Chancellor, and the Deputy Vice Chancellor, Division of Services and Resources.

Note: Proposals that only require a new course full proposal (see Exceptions, under 5.1 New Courses) do not have to submit a business case.

5.1.3 New course full proposals

To complete the creation of a new course, the CMO will submit the P2 – New Course Full Proposal form and the B1 – Business Case form for concurrent consideration by VCAC, followed by approval of the P2 by Academic Board, on the recommendation of the DVC through the Division Board of Studies.

Note: Proposals that only require a new course full proposal (see Exceptions, under 5.1 New Courses) do not have to go to VCAC.

5.2 Amendments to courses

There are three classes of course amendments, each of which follows a different path to approval:

  • Significant amendments
  • Amendments
  • Administrative amendments

For information about whether an amendment is classed as a significant, administrative, or otherwise, refer to Schedule B – Curriculum Approvals Details.

5.2.1 Significant amendments to courses

To significantly amend a course, the CMO will submit the P2 – New Course Full Proposal form for approval by Academic Board, on the recommendation of the DVC through the Division Board of Studies.

5.2.2 Amendments to courses

To amend a course, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

5.2.3 Administrative amendments to courses

To administratively amend a course, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Director of Academic Quality and Strategy.

5.3 Discontinuations suspensions, not offers, and amendments to availabilities of courses

The CMO is strongly advised to consult with Admissions prior to completing suspension or discontinuation forms.

5.3.1 Discontinuation of courses

To discontinue a course, the CMO will submit the G1 – Discontinuation (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

5.3.2 Suspension of courses

To suspend a course, the CMO will submit the G2 – Suspension (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Divisional Board of Studies.

5.3.3 Not offers, and amendments to availabilities of courses

To add, delete, or amend course availabilities, or to not offer a course for a period of up to 1 year, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the DVC through the Divisional Board of Studies, on the recommendation of the Chair, CCMC/College Dean.Proposals to ‘not offer a course’ will be reviewable by Senior Deputy Vice Chancellor / Vice Chancellor in light of larger strategic considerations.

5.3.4 Administrative amendments to course availabilities

To administratively amend a course availability, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Director of Academic Quality and Strategy.

6 Majors

6.1 New majors

To create a new major, the CMO will submit the P3 – New Major or Minor Proposal form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

6.2 Amendments to majors

There are three classes of amendments to majors, each of which follows a different path to approval:

  • Significant amendments
  • Amendments
  • Administrative amendments

For information about whether an amendment is classed as a significant, administrative, or otherwise, refer to Schedule B – Curriculum Approvals Details.

6.2.1 Significant amendments to majors

To significantly amend a major, the CMO will submit the P3 – New Major or Minor Proposal form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

6.2.2 Amendments to majors

To amend a major, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

6.2.3 Administrative amendments to majors        

To administratively amend a major, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Director of Academic Quality and Strategy.

6.3 Discontinuations suspensions, not offers, and amendments to the availability of majors

The CMO is strongly advised to consult with Admissions prior to completing suspension or discontinuation forms.

6.3.1 Discontinuation of a major

To discontinue a major, the CMO will submit the G1 – Discontinuation (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the Division Board of Studies or DVC.

6.3.2 Suspension of a major

To suspend a major, the CMO will submit the G2 – Suspension (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

6.3.3 Not offers and amendments to the availability of majors

To not offer a major for a period of up to 1 year, or to add, delete, or amend the availability of a major, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the DVC through the Division Board of Studies, on the recommendation of the College Dean/Chair, College Curriculum Management Committee.

7 Minors

7.1 New minors

To create a minor, the CMO will submit the P3 – New Major or Minor Proposal form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

7.2 Amendments to minors

There are three classes of amendments to minors, each of which follows a different path to approval:

  • Significant amendments
  • Amendments
  • Administrative amendments

For information about whether an amendment is classed as a significant, administrative, or otherwise, refer to Schedule B – Curriculum Approvals Details.

7.2.1 Significant amendments to minors

To significantly amend a minor, the CMO will submit the P3 – New Major or Minor Proposal form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

7.2.2 Amendments to minors

To amend a minor, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the College Dean/Chair, CCMC.

7.2.3 Administrative amendments to minors

To administratively amend a minor, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the Director of Academic Quality and Strategy or the College Dean/Chair, CCMC.

7.3 Discontinuations, suspensions, not offers, and amendments to the availability of minors

The CMO is strongly advised to consult with Admissions prior to completing suspension or discontinuation forms.

7.3.1 Discontinuations of minors

To discontinue a minor, the CMO will submit the G1 – Discontinuation (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies.

7.3.2 Suspensions of minors

To suspend a minor, the CMO will submit the G2 – Suspension (Course, Major or Minor) form for approval by the Chair, Academic Board under delegated authority, on the recommendation of the DVC through the Divisional Board of Studies.

7.3.3 Not offers and amendments to the availability of minors

To add, delete, or amend the availability of a minor, or to not offer a minor for a period of up to 1 year, the CMO will submit the M1 – Amendment (Course, Major or Minor) form for approval by the DVC through the Division Board of Studies, on the recommendation of the Chair, CCMC/College Dean.

8 Subjects

8.1 New subjects

To create a new subject, the College will complete the P4 – New Subject Proposal form in consultation with the Associate Dean, Learning and Teaching, for approval by the Chair, Academic Board under delegated authority, on the recommendation of the Chair, CCMC/College Dean, and the DVC through the Division Board of Studies. Once endorsed by the CCMC, the College Update Officer will enter the information into the database. The Chair CCMC/College Dean will review, then send the proposal to the next approval level. The CMO will run a report and submit it to DBoS for endorsement. Once approved by the CAB, the CMO will finalise the approval in the database.

8.2 New Independent Studies subject

To create a new Independent Studies subject, the College will complete the P5 – New Independent Studies Subject Proposal form in consultation with the Associate Dean, Learning and Teaching, for approval by the Director of Academic Quality and Strategy, on the recommendation of the College Dean. Independent Studies subjects are only entered into SMS.

8.3 Amendments to subjects

There are three classes of amendments to subjects, each of which follows a different path to approval:

  • Significant amendments
  • Amendments
  • Administrative amendments

For information about whether an amendment is classed as a significant, administrative, or otherwise, please refer to Schedule B – Curriculum Approvals Details.

8.3.1 Significant amendments to subjects

To significantly amend a subject, the College will complete the P4 – New Subject Proposal form in consultation with the Associate Dean, Learning and Teaching, for approval by the Chair, Academic Board under delegated authority, on the recommendation of the Chair, CCMC/College Dean, and the DVC through the Division Board of Studies. Once endorsed by the CCMC, the College Update Officer will enter the information into the database. The Chair CCMC/College Dean will review, then send the proposal to the next approval level. The CMO will run a report and submit it to DBoS for endorsement. Once approved by the CAB, the CMO will finalise the approval in the database.

8.3.2 Amendments to subjects

To amend a subject, the M2 – Amendment (Subject) form should be created in consultation with the ADLT, for approval by the Chair, CCMC/College Dean. Once approved, the College Update Officer will make the required changes in the database.

8.3.3 Administrative amendments to subjects

To administratively amend a subject, the M2 – Amendment (Subject) form should be created in consultation with the ADLT, for approval by the Chair, CCMC/College Dean, or Director of Academic Quality and Strategy. Once approved, the College Update Officer will make the required changes in the database.

8.4 Discontinuations, suspensions, not offers and amendments to availabilities of subjects

The CMO is strongly advised to consult with the Enrolments team prior to completing suspension or discontinuation forms.

8.4.1 Discontinuations of subjects

To discontinue a subject, the College will complete the G3 – Discontinuation (Subject) form, for approval by the Chair, Academic Board under delegated authority, on the recommendation of the Chair, CCMC/College Dean, and the DVC through the Division Board of Studies. Once endorsed by the CCMC, the College Update Officer will enter the information into the database. The Chair CCMC/College Dean will review, then send the proposal to the next approval level. The CMA will run a report from the database and submit it to DBoS for endorsement. Once approved by the CAB, the CMO will finalise the approval in the database.

8.4.2 Not offers and amendments to the availability of subjects

To not offer a subject for an entire year, or to add, delete, or amend the availabilities of a subject, the College will complete the M2 – Amendment (Subject) form, for approval by the DVC through the Division Board of Studies, on the recommendation of the Chair, CCMC/College Dean. Once endorsed by the CCMC, the College Update Officer will enter the information into the database. The Chair, CCMC/College Dean will review, then send the proposal to the next approval level. The CMO will run a report from the database and submit it to the DVC or DBoS for approval. Once approved, the CMO will finalise the approval in the database.

8.4.3 Administrative amendments to subject availabilities

To administratively amend a subject availability, the CMO will submit the M2 – Amendment (Subject) form for approval by the Director of Academic Quality and Strategy or the Chair, CCMC/College Dean.

9 Bulk amendments

The CMO is strongly advised to consult with the Curriculum Information team prior to completing a bulk amendments form.

The CMO will submit a M3 – Bulk Amendment form for approval by the Chair of Academic Board under delegated authority, on the recommendation of the DVC through the Division Board of Studies. Bulk approvals will not normally apply to significant amendments.

10 Late amendments

The CMO is strongly advised to consult with the Curriculum Information team and the DAQS prior to considering late amendment requests, as they will only be allowed in the most exceptional circumstances.

11 Monitoring, review and improvement

11.1 All accredited courses of study are subject to periodic comprehensive reviews that are overseen by academic governance processes, and are informed and supported by regular interim monitoring (e.g. annual Course Performance Reports and Division Academic Program Reports), including external referencing or other benchmarking activities.

11.2 A comprehensive review includes: the design and content of each course of study, expected learning outcomes, the methods for assessment of those outcomes, the extent of students’ achievement of learning outcomes, and also takes account of emerging developments in the field of education, modes of delivery, the changing needs of students and identified risks to the quality of the course of study.

11.3 Comprehensive reviews of courses of study are informed and supported by regular interim monitoring, of the quality of teaching and supervision of research students, student progress and the overall delivery of subjects within each course of study.

11.4 Review and improvement activities involve regular external referencing of the success of student cohorts against comparable courses of study, including:

  • analyses of progression rates, attrition rates, completion times and rates and, where applicable, comparing different locations of delivery, and
  • assessment methods and grading of students’ achievement of learning outcomes for selected units of study within courses of study.

11.5 All students have opportunities to provide feedback on their educational experiences and student feedback informs institutional monitoring, review and improvement activities.

11.6 All teachers and supervisors have opportunities to review feedback on their teaching and research supervision and are supported in enhancing these activities.

11.7 The results of regular interim monitoring, comprehensive reviews, external referencing, benchmarking and student feedback are used to mitigate future risks to the quality of the education provided and to guide and evaluate improvements, including the use of data on student progress and success to inform admission criteria and approaches to course design, teaching, supervision, learning and academic support.

Related policy instruments

  • Curriculum Approval, Monitoring, Review and Improvement policy
  • Academic Delegations Register
  • Australian Qualifications Framework – http://www.aqf.edu.au/
  • Higher Education Standards Framework (Threshold Standards) 2015 – https://www.comlaw.gov.au/Details/F2015L01639
  • Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) – http://cricos.education.gov.au/Course/CourseDetails.aspx?CourseID=26636
  • Higher Education Support Act 2003 – https://www.comlaw.gov.au/Series/C2004A01234
  • Education Services for Overseas Students Act 2000 (ESOS) – https://www.comlaw.gov.au/Series/C2004A00757
  • Council for Private Education – https://www.cpe.gov.sg/

Schedules/Appendices

Schedule A – Curriculum Approvals Timeline

Schedule B – Curriculum Approvals Details

Schedule C – Curriculum Approvals Forms

Administration

Approval Details

Policy Sponsor:

Deputy Vice Chancellor, Academic

Approval Authority:

Academic Board

Date for next review:

23/05/2019

Revision History

Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment

Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect

Version

Approval date

Implementation date

Details

Author

17-128/08/201729/08/2017Council recommended a minor amendment recognising Council's authority to discontinue an existing discipline as well as establish a new discipline.  Refer Council minutes 4/17.Chair of Academic Board
16-313/09/201614/09/2016Minor amendment – numbering amended in Clause 5Quality, Standards & Policy Officer

16-2

22/08/201623/08/2016

Minor amendments: 1. Alignment with Council approved Academic and Student Delegations Register; 2. Clause 5.3.3.

Associate Director, Enrolment and Client Services

16-1 (1.0)

23/05/2016

26/05/2016

Procedure established

Manager, Curriculum Information Management

Keywords

Curriculum, approvals, proposals, amendments, courses, majors, minors, subjects, streams, suspensions, discontinuations