Policy

Policy Student Experience of Learning and Teaching (SELT) Procedure

Student Experience of Learning and Teaching (SELT) Procedure


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Intent

This procedure supports the SELT Policy by outlining administrative processes relating to the collection and use of YourJCU Subject and Teaching Survey data and student Learning Analytics data.

Scope

This procedure applies to JCU academic staff as identified in the YourJCU Survey Distribution List.

Table of Contents

Before the YourJCU Subject and Teaching Survey is administered

During the recruitment period for the YourJCU Subject and Teaching Survey

After the YourJCU Subject and Teaching Survey has been administered

Learning Analytics over the subject cycle

Procedure

Before the YourJCU Subject and Teaching Survey is administered

Step and timingActionResources (e.g. guides, websites)

1. Before study period census date

Subject Coordinators are required to advise the Survey Coordinator via e-mail of any changes required to the running time of the YourJCU Survey.Refer to blue button, ‘Survey Calendar’ located on the YourJCU Subject and Teaching Survey/ Information for JCU Staff webpage.

2. Before study period census date

Academic Heads, Associate Deans of Learning and Teaching (ADLTs) and Deans of Colleges are required to ensure ORGU Roles are up to date in Staff Online.Refer to ‘Staff Online/ Organisational Roles/About’ webpage.
3. Before study period census date

Subject Coordinators and Lecturers are required to ensure their details for each subject offering are up to date in the TRDB.

Refer to Staff roles in LearnJCU webpage.

4. Two weeks prior to YourJCU Survey commencement date

Subject Coordinators are required to opt-in teaching staff who want to receive student feedback through the YourJCU Teaching Survey.

Subject Coordinators can add questions to the YourJCU Subject Survey and the Teaching Survey (Teaching Survey personalisation is only an option for Subject Coordinators who are opted in).

Refer to YourJCU Subject and Teaching Survey Quick Guide for Survey Management for Subject Coordinators located on the YourJCU Subject and Teaching Survey/ Information for JCU Staff webpage.

5. Two weeks prior to YourJCU Survey commencement date

Lecturers can add questions to the YourJCU Teaching Survey (Teaching Survey personalisation is only an option for Lecturers who are opted in).

Refer to YourJCU Teaching Survey Quick Guide to Survey Management for Lecturers located on YourJCU Subject and Teaching Survey/ Information for JCU Staff webpage.

During the recruitment period for the YourJCU Subject and Teaching Survey

Step and timing

Action

Resources (e.g. guides, websites)

1. On YourJCU Survey commencement date

Academic staff are required to add the YourJCU Survey link to their LearnJCU subject homepage.

Refer to black tab, ‘Add survey link to your LearnJCU subject page’ located on YourJCU Subject and Teaching Survey/ Information for JCU Staff webpage.
2. During class in  first week of YourJCU Survey recruitment periodAcademic staff are required to present students with the YourJCU Survey PowerPoint presentation.

YourJCU Survey PowerPoint presentation is emailed to: ADLTs by the Dean, Learning Teaching and Student Engagement; and to Subject Coordinators by ADLTs.

Refer to black tab, ‘How can we improve response rates?’ located on YourJCU Subject and Teaching Survey/Frequently Asked Questions webpage.

After the YourJCU Subject and Teaching Survey has been administered

Step and timing

Action

Resources (e.g. guides, websites)

1. After YourJCU Survey results have been released and prior to next subject offering

Subject Coordinators and teaching staff are required to review YourJCU Survey data in order to enhance the quality of learning and teaching.

Refer to YourJCU Subject and Teaching Survey: Guidelines for Survey Data Interpretation and Use located on the Teaching Evaluation and Feedback webpage.

Refer to button, ‘4Q Evaluation Reflective Resource’ located on the Teaching Evaluation and Feedback webpage.

2. Uploaded to LearnJCU subject site at least 7 days prior to the commencement of  study periodSubject Coordinators are required to inform students of the changes made to learning, teaching and assessment design in the subject outline.

Refer to Section 2.4, ‘Student feedback on subject’ in the Subject Outline Template located on the Subject Outline Guide and Template webpage.

Learning Analytics over the subject cycle

Step and timing

Action

Resources (e.g. guides, websites)

1. Throughout study period and during subject design/review

Academic staff are required to review Learning Analytics data in order to enhance student engagement and the quality of learning and teaching.

Access Learning Analytics data via ‘Student Tracking → Subject Analytics’ in the LearnJCU subject site menu.

Refer to PDF Guides, Video Guides and Screencast Guides located on Blackboard Analytics for Learn webpage.

Related policy instruments

Administration

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Students

Version no.

17-2

Date for next major review

06/11/2020

Revision History

Version

Approval date

Implementation date

Details

Author

18-109/03/201803/05/2018Update role title to reflect current organisational structureQuality, Standards and Policy Officer
17-228/11/201728/11/2017Update role title to reflect current organisational structureQuality, Standards and Policy Officer

17-1

06/11/2017

10/11/2017

Procedure established

Manager, Student Success | Learning, Teaching and Student Engagement