Policy Policy Library Updates Updates to policies and procedures

Updates to policies and procedures

Amendments to Policies and Procedures 1 August 2023 - 31 October 2023

Policy / Procedure	Policy Domain	Policy Custodian	Effective Date	Summary
Digital Technologies Acceptable Use Policy	Digital Infrastructure	DVC Services & Resources	27/10/2023	Major review. Previously titled ICT Acceptable Use Policy.
Digital Technologies Acceptable Use Procedures	Digital Infrastructure	DVC Services & Resources	27/10/2023	Major review. Previously titled ICT Acceptable Use Procedure.
Maximum Time to Complete Procedure	DVC Education	Student Matters	12/10/2023	Amend due to PSC changes and recommendation for timing amendment.
Course Transfer Procedure	DVC Education	Student Matters	12/10/2023	Removal of academic status of Suspension, as no longer used, and other minor administrative amendments.
Unsatisfactory Academic Performance Procedure	DVC Education	Student Matters	12/10/2023	Minor amendments: Removal of the status Probationary. Amendments where a transfer of responsibilities has occurred Removal of specific international student review and appeal information. This has now been added to the Academic and Statutory Decisions Review and Appeal Procedure
Policy Glossary	Learning and Teaching	DVC Academy, DVC Education and DVC Research	03/10/2023	Administrative amendment to move definition for Leadership from HR Policy Glossary to align with relocation of Academic Promotions Policy suite in 2023.
Awards for Excellence Policy	Human Resources	DVC Services & Resources	26/09/2023	Minor amendments to add casual staff and term of employment to eligibility criteria (already specified in Awards for Excellence Guidelines, leading this to be classified as minor), and to include reference to JCU Values (consequential amendment).
Awards for Excellence Guidelines	Human Resources	DVC Services & Resources	26/09/2023	Guidelines reviewed to incorporate the Values.
Overpayment of Wages Procedure	Human Resources	DVC Services & Resources	25/09/2023	Procedure established to support Overpayment of Wages Policy (previously contained policy and procedure content).
Improving and Managing Underperformance Procedure	Human Resources	DVC Services & Resources	25/09/2023	Procedure established.
Overpayment of Wages Policy	Human Resources	DVC Services & Resources	25/09/2023	Major review.
Parental Leave Procedure	Human Resources	DVC Services & Resources	22/09/2023	Major review, procedure updated following approval of the James Cook University Enterprise Agreement 2022.
Leave Procedure	Human Resources	DVC Services & Resources	22/09/2023	Major review - procedure updated following approval of the James Cook University Enterprise Agreement 2022. Also updated to delete the Special Leave for Covid-19.
HDR Discontinuation of Candidature Procedure	Research Education	DVC Research	13/09/2023	Major review.
Higher Degree by Research Requirements Policy	Research Education	DVC Research	12/09/2023	Major review.
JCUS HDR Candidature Management Procedure	Research Education	DVC Research	12/09/2023	Major review. Procedure formerly titled "Candidature Management of JCUS-based HDR Candidates".
HDR Minimum Standard of Resources, Facilities and Other Support Procedure	Research Education	DVC Research	12/09/2023	Major review.
HDR Recognition of Prior Learning Procedure	Research Education	DVC Research	12/09/2023	Procedure disestablished - content duplicated in HDR Application and Transfer of Enrolment Procedures.
HDR Post-Entry Language Assessment (PELA) Procedure	Research Education	DVC Research	12/09/2023	Procedure disestablished and relevant content combined into the HDR English Language Requirements Procedure - retitled to HDR English Language Requirements and Post-Entry Language Assessment (PELA) Procedure.
HDR English Language Requirements and Post-Entry Language Assessment (PELA) Procedure	Research Education	DVC Research	12/09/2023	Major review. Appendix 1 established to define English language requirements to support procedure.
LearnJCU Content Management Procedure	Learning and Teaching	DVC Education	11/09/2023	Procedure established to support the Learning Teaching and Assessment Policy.
LearnJCU Data Management Procedure	Learning and Teaching	DVC Education	08/09/2023	Major review. Procedure renamed – previously called LearnJCU Subject Site Lifecycle Management Procedure.
Bullying, Discrimination, Harassment and Sexual Misconduct Policy	Corporate Governance	Vice Chancellor	06/09/2023	Minor amendment to definition of Discrimination, and to Principle 3 to better capture intent to include ethnicity, immigration status and transgender status.
HDR Progress Reporting Procedure	Research Education	DVC Research	08/08/2023	Major review.
HDR Transfer of Enrolment Procedure	Research Education	DVC Research	08/08/2023	Major review.
HDR Readmission Procedure	Research Education	DVC Research	08/08/2023	Major review.
HDR Consideration of Examiner Reports Procedure	Research Education	DVC Research	07/08/2023	Major review.
HDR Enrolment Procedure	Research Education	DVC Research	04/08/2023	Major review.
HDR Thesis Submission and Examination Procedure	Research Education	DVC Research	04/08/2023	Major review.
HDR Nomination of Examiners Procedure	Research Education	DVC Research	04/08/2023	Major review.
HDR Application Procedure	Research Education	DVC Research	04/08/2023	Major review.
HDR Conferral Procedure	Research Education	DVC Research	04/08/2023	Major Review to modify in accordance with procedure change in JCU Graduations
HDR Cotutelle Agreement Procedure	Research Education	DVC Research	04/08/2023	Major review.
Student Disability AccessAbility Support and Plans Procedure	Student Matters	DVC Education	04/08/2023	Amendments to incorporate the use of an AccessAbility Access Plan as supporting evidence for Special Consideration applications.
Special Consideration Procedure	Student Matters	DVC Education	03/08/2023	Amendment to accommodate students accessing AccessAbility.
Student Special Circumstances Policy	Student Matters	DVC Education	03/08/2023	Amendments to incorporate the use of an AccessAbility Access Plan as supporting evidence for Special Consideration applications.
Subject Outline Procedure	Learning and Teaching	DVC Education	02/08/2023	Procedure amended to action recommendation from an internal audit.
Credit and Articulation Management Procedure	Student Matters	DVC Education	01/08/2023	Procedure disestablished and replaced with Appendix 1 Credit Management Responsibilities (sits under the Credit Transfer Procedure).
Credit Transfer Procedure	Student Matters	DVC Education	01/08/2023	Major review required to provide a provision for students undertaking cross-institutional studies as required in the Course and Subject Handbook to receive designated credit and clear rules around when credit will not be granted. The Credit Articulation Management Procedure be reimagined into an appendix accompanying the Credit Transfer Procedure to provide clarity on responsibilities not covered in the Credit Transfer Procedure or Outbound Mobility Procedure. Minor amendment to clauses 1.4 and 1.4.1 to clarify enabling subjects.