Policy Policy Library Updates Updates to policies and procedures

Updates to policies and procedures


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Amendments to Policies and Procedures 1 December 2022 - 28 February 2023

Policy / Procedure Policy DomainPolicy Sponsor Effective DateSummary
Student Disability Reasonable Adjustments ProcedureStudent MattersDVC Education23/02/2023Table 1 amended to clarify distribution of Access Plan to relevant parties (second line).
Student Disability AccessAbility Support and Plans ProcedureStudent MattersDVC Education22/02/2023Minor amendments to replace reference to 'Placement Agency' with 'Placement Coordinator'.
Adaptive Workplace ProcedureEstate and Facility ManagementDVC Services & Resources20/02/2023New procedure established.
Adaptive Workplace PolicyEstate and Facility ManagementDVC Services & Resources20/02/2023New policy established.
Student Disability AccessAbility Support and Plans ProcedureStudent MattersDVC Education17/02/2023Minor review of procedure to improve clarity and update terminology.
Student Disability Reasonable Adjustments ProcedureStudent MattersDVC Education17/02/2023New procedure established.
Vice Chancellor's Fellow ProcedureHuman ResourcesDVC Services & Resources15/02/2023Minor amendment to replace reference to VCAC with VCAG. Template formatting amendments made.
Conjoint Appointment ProcedureHuman ResourcesDVC Services & Resources15/02/2023Minor amendment to procedure to remove Provost position and reassign responsibilities to align with current organisational structure.
Academic and Statutory Decisions Review and Appeal ProcedureStudent MattersDVC Education30/01/2022Minor amendment to final subject result grounds of review to correct administrative error between versions during procedure development.
Examinations Procedure for StudentsLearning and TeachingDVC Education20/01/2023The Examinations Procedure has been separated into two procedures, this one applying to students and the other applying to staff.
Examinations Procedure for StaffLearning and TeachingDVC Education20/01/2023The Examinations Procedure has been separated into two procedures, this one applying to students and the other applying to students.
OS-HELP Loans ProcedureStudent MattersDVC Education01/01/2023Update for USI requirements. Movement of some clauses regarding business rules to Student Fee Payments and Refunds Policy. Removal of referencing to Review and Appeals as covered under policy. Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Student Services and Amenities Fee Payments and Refunds ProcedureStudent MattersDVC Education01/01/2023Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.
Added definition for special circumstances in clause 5.3
Removal of referencing to Review and Appeals as covered under policy.
Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
International Tuition Fee Payments and Refunds ProcedureStudent MattersDVC Education01/01/2023Added definition of special circumstances for commencing students refunds and late payment fees (as differs to WWFP) and Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Removal of referencing to Review and Appeals as covered under policy.Removal of WWFP clauses for withdrawals after census date as now covered in new Student Special Circumstances Policy and procedures.Update to style, format, and language for consistency across the Student Fee Payments and Refunds Policy suite.
Internal Sponsorship and Exemption ProcedureStudent MattersDVC Education01/01/2023Updated procedure for audit review recommendations.Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Incidental Fee Payments and Refunds ProcedureStudent MattersDVC Education01/01/2023Amendment to timeframe of when fees are approved by colleges.Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Added clause 4.3 around refund process for non-course costs.Removal of referencing to Review and Appeals as covered under policy.Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Domestic Fee Payments and Refunds ProcedureStudent MattersDVC Education01/01/2023Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy. Removal of referencing to Review and Appeals as covered under policy. Removal of WWFP clauses as now covered in new Student Special Circumstances Policy and procedures. Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Student Fee Payments and Refunds PolicyStudent MattersDVC Education01/01/2023Movement of some definitions/clauses regarding business rules from procedures to Student Fee Payments and Refunds Policy. Update to style/format/language for consistency across the Student Fee Payments and Refunds Policy suite.
Withdrawal from Subjects without Financial and Academic Penalty ProcedureStudent MattersDVC Education01/01/2023Procedure established.
Special Consideration ProcedureStudent MattersDVC Education01/01/2023Student Special Circumstances Policy established, with rules from procedure moving to policy.
Student Special Circumstances PolicyStudent MattersDVC Education01/01/2023Student Special Circumstances Policy established, with rules from procedure moving to policy.
Academic and Statutory Decisions Review and Appeal ProcedureStudent MattersDVC Education01/01/2023New procedure established to reflect new process for academic and statutory decision review and appeals.
Complaint and Conduct Decisions Appeals ProcedureStudent MattersDVC Education01/01/2023New procedure established to reflect new process for general and conduct appeals.
Curriculum Approval, Accreditation, Monitoring, Review and Improvement PolicyLearning and TeachingDVC Education31/12/2023Policy disestablished; replaced by Coursework Approval, Accreditation and Review Policy.
Academic Misconduct ProcedureStudent MattersDVC Education20/12/2022Procedure amended in line with recommendations contained in the Student Academic and Research Integrity Compliance Audit Report, and incorporating the new Student Matters team into the procedure.
Learning, Teaching and Assessment ProceduresLearning and TeachingDVC Education19/12/2022

Amendments made to incorporate changes to the Student Special Consideration Policy Suite; general amendments made to reduce ambiguity (refer to procedure for comprehensive list of clauses affected).

Review and Appeal of Final Subject Result ProcedureStudent MattersDVC Education15/12/2022Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Review and Appeal of Academic Progression Outcomes ProcedureStudent MattersDVC Education15/12/2022Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Student Review and Appeal Procedure (General)Student MattersDVC Education15/12/2022Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Student Review and Appeals PolicyStudent MattersAcademic Board01/01/2023Major review to split into two review and appeal processes for academic, conduct and statutory.
Emeritus Professor ProcedureCorporate GovernanceVice Chancellor06/12/2022Replace all responsibility of the Provost to the University Executive and replace the Vice Chancellor’s Advisory Committee with the Vice Chancellor’s Academic Group (VCAG) to reflect the changes to the JCU Structure.
Emeritus Professor PolicyCorporate GovernanceVice Chancellor06/12/2022Change of responsibility from the Vice Chancellor to the University Executive and Vice Chancellor’s Academic Group.
Distinguished Professor ProcedureCorporate GovernanceVice Chancellor06/12/2022Replace all reference to Provost as decision maker with University Executive, or Vice Chancellor and replace all reference to VCAC with the Vice Chancellor’s Academic Group VCAG. Amendments made to Intent, Scope and Definitions (removed) to align with Policy and general policy document format.
Distinguished Professor PolicyCorporate GovernanceVice Chancellor06/12/2022Amendments made to Intent, Scope and Definitions (removed) to align with procedure and general policy document format.