Policy Policy Library Updates Updates to policies and procedures

Updates to policies and procedures

Amendments to Policies and Procedures 1 December 2022 - 28 February 2023

Policy / Procedure	Policy Domain	Policy Sponsor	Effective Date	Summary
Student Disability Reasonable Adjustments Procedure	Student Matters	DVC Education	23/02/2023	Table 1 amended to clarify distribution of Access Plan to relevant parties (second line).
Student Disability AccessAbility Support and Plans Procedure	Student Matters	DVC Education	22/02/2023	Minor amendments to replace reference to 'Placement Agency' with 'Placement Coordinator'.
Adaptive Workplace Procedure	Estate and Facility Management	DVC Services & Resources	20/02/2023	New procedure established.
Adaptive Workplace Policy	Estate and Facility Management	DVC Services & Resources	20/02/2023	New policy established.
Student Disability AccessAbility Support and Plans Procedure	Student Matters	DVC Education	17/02/2023	Minor review of procedure to improve clarity and update terminology.
Student Disability Reasonable Adjustments Procedure	Student Matters	DVC Education	17/02/2023	New procedure established.
Vice Chancellor's Fellow Procedure	Human Resources	DVC Services & Resources	15/02/2023	Minor amendment to replace reference to VCAC with VCAG. Template formatting amendments made.
Conjoint Appointment Procedure	Human Resources	DVC Services & Resources	15/02/2023	Minor amendment to procedure to remove Provost position and reassign responsibilities to align with current organisational structure.
Academic and Statutory Decisions Review and Appeal Procedure	Student Matters	DVC Education	30/01/2022	Minor amendment to final subject result grounds of review to correct administrative error between versions during procedure development.
Examinations Procedure for Students	Learning and Teaching	DVC Education	20/01/2023	The Examinations Procedure has been separated into two procedures, this one applying to students and the other applying to staff.
Examinations Procedure for Staff	Learning and Teaching	DVC Education	20/01/2023	The Examinations Procedure has been separated into two procedures, this one applying to students and the other applying to students.
OS-HELP Loans Procedure	Student Matters	DVC Education	01/01/2023	Update for USI requirements. Movement of some clauses regarding business rules to Student Fee Payments and Refunds Policy. Removal of referencing to Review and Appeals as covered under policy. Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Student Services and Amenities Fee Payments and Refunds Procedure	Student Matters	DVC Education	01/01/2023	Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy. Added definition for special circumstances in clause 5.3 Removal of referencing to Review and Appeals as covered under policy. Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
International Tuition Fee Payments and Refunds Procedure	Student Matters	DVC Education	01/01/2023	Added definition of special circumstances for commencing students refunds and late payment fees (as differs to WWFP) and Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Removal of referencing to Review and Appeals as covered under policy.Removal of WWFP clauses for withdrawals after census date as now covered in new Student Special Circumstances Policy and procedures.Update to style, format, and language for consistency across the Student Fee Payments and Refunds Policy suite.
Internal Sponsorship and Exemption Procedure	Student Matters	DVC Education	01/01/2023	Updated procedure for audit review recommendations.Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Incidental Fee Payments and Refunds Procedure	Student Matters	DVC Education	01/01/2023	Amendment to timeframe of when fees are approved by colleges.Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy.Added clause 4.3 around refund process for non-course costs.Removal of referencing to Review and Appeals as covered under policy.Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Domestic Fee Payments and Refunds Procedure	Student Matters	DVC Education	01/01/2023	Movement of some definitions/clauses regarding business rules to Student Fee Payments and Refunds Policy. Removal of referencing to Review and Appeals as covered under policy. Removal of WWFP clauses as now covered in new Student Special Circumstances Policy and procedures. Update to style, format and language for consistency across the Student Fee Payments and Refunds Policy suite.
Student Fee Payments and Refunds Policy	Student Matters	DVC Education	01/01/2023	Movement of some definitions/clauses regarding business rules from procedures to Student Fee Payments and Refunds Policy. Update to style/format/language for consistency across the Student Fee Payments and Refunds Policy suite.
Withdrawal from Subjects without Financial and Academic Penalty Procedure	Student Matters	DVC Education	01/01/2023	Procedure established.
Special Consideration Procedure	Student Matters	DVC Education	01/01/2023	Student Special Circumstances Policy established, with rules from procedure moving to policy.
Student Special Circumstances Policy	Student Matters	DVC Education	01/01/2023	Student Special Circumstances Policy established, with rules from procedure moving to policy.
Academic and Statutory Decisions Review and Appeal Procedure	Student Matters	DVC Education	01/01/2023	New procedure established to reflect new process for academic and statutory decision review and appeals.
Complaint and Conduct Decisions Appeals Procedure	Student Matters	DVC Education	01/01/2023	New procedure established to reflect new process for general and conduct appeals.
Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy	Learning and Teaching	DVC Education	31/12/2023	Policy disestablished; replaced by Coursework Approval, Accreditation and Review Policy.
Academic Misconduct Procedure	Student Matters	DVC Education	20/12/2022	Procedure amended in line with recommendations contained in the Student Academic and Research Integrity Compliance Audit Report, and incorporating the new Student Matters team into the procedure.
Learning, Teaching and Assessment Procedures	Learning and Teaching	DVC Education	19/12/2022	Amendments made to incorporate changes to the Student Special Consideration Policy Suite; general amendments made to reduce ambiguity (refer to procedure for comprehensive list of clauses affected).
Review and Appeal of Final Subject Result Procedure	Student Matters	DVC Education	15/12/2022	Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Review and Appeal of Academic Progression Outcomes Procedure	Student Matters	DVC Education	15/12/2022	Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Student Review and Appeal Procedure (General)	Student Matters	DVC Education	15/12/2022	Procedure effective to 31/12/2022, replaced by new suite of review and appeal procedures.
Student Review and Appeals Policy	Student Matters	Academic Board	01/01/2023	Major review to split into two review and appeal processes for academic, conduct and statutory.
Emeritus Professor Procedure	Corporate Governance	Vice Chancellor	06/12/2022	Replace all responsibility of the Provost to the University Executive and replace the Vice Chancellor’s Advisory Committee with the Vice Chancellor’s Academic Group (VCAG) to reflect the changes to the JCU Structure.
Emeritus Professor Policy	Corporate Governance	Vice Chancellor	06/12/2022	Change of responsibility from the Vice Chancellor to the University Executive and Vice Chancellor’s Academic Group.
Distinguished Professor Procedure	Corporate Governance	Vice Chancellor	06/12/2022	Replace all reference to Provost as decision maker with University Executive, or Vice Chancellor and replace all reference to VCAC with the Vice Chancellor’s Academic Group VCAG. Amendments made to Intent, Scope and Definitions (removed) to align with Policy and general policy document format.
Distinguished Professor Policy	Corporate Governance	Vice Chancellor	06/12/2022	Amendments made to Intent, Scope and Definitions (removed) to align with procedure and general policy document format.