Policy Policy Library Updates Updates to policies and procedures

Updates to policies and procedures


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Amendments to Policies and Procedures 1 August 2023 - 31 October 2023

Policy / Procedure Policy DomainPolicy Custodian Effective DateSummary
Digital Technologies Acceptable Use PolicyDigital InfrastructureDVC Services & Resources27/10/2023Major review. Previously titled ICT Acceptable Use Policy.
Digital Technologies Acceptable Use ProceduresDigital InfrastructureDVC Services & Resources27/10/2023Major review. Previously titled ICT Acceptable Use Procedure.
Maximum Time to Complete ProcedureDVC EducationStudent Matters12/10/2023Amend due to PSC changes and recommendation for timing amendment.
Course Transfer ProcedureDVC EducationStudent Matters12/10/2023Removal of academic status of Suspension, as no longer used, and other minor administrative amendments.
Unsatisfactory Academic Performance ProcedureDVC EducationStudent Matters12/10/2023

Minor amendments:

  • Removal of the status Probationary.
  • Amendments where a transfer of responsibilities has occurred
  • Removal of specific international student review and appeal information. This has now been added to the Academic and Statutory Decisions Review and Appeal Procedure
Policy GlossaryLearning and TeachingDVC Academy, DVC Education and DVC Research03/10/2023Administrative amendment to move definition for Leadership from HR Policy Glossary to align with relocation of Academic Promotions Policy suite in 2023.
Awards for Excellence PolicyHuman ResourcesDVC Services & Resources26/09/2023Minor amendments to add casual staff and term of employment to eligibility criteria (already specified in Awards for Excellence Guidelines, leading this to be classified as minor), and to include reference to JCU Values (consequential amendment).
Awards for Excellence GuidelinesHuman ResourcesDVC Services & Resources26/09/2023Guidelines reviewed to incorporate the Values.
Overpayment of Wages ProcedureHuman ResourcesDVC Services & Resources25/09/2023Procedure established to support Overpayment of Wages Policy (previously contained policy and procedure content).
Improving and Managing Underperformance ProcedureHuman ResourcesDVC Services & Resources25/09/2023Procedure established.
Overpayment of Wages PolicyHuman ResourcesDVC Services & Resources25/09/2023Major review.
Parental Leave ProcedureHuman ResourcesDVC Services & Resources22/09/2023Major review, procedure updated following approval of the James Cook University Enterprise Agreement 2022.
Leave ProcedureHuman ResourcesDVC Services & Resources22/09/2023Major review - procedure updated following approval of the James Cook University Enterprise Agreement 2022. Also updated to delete the Special Leave for Covid-19.
HDR Discontinuation of Candidature ProcedureResearch EducationDVC Research13/09/2023Major review.
Higher Degree by Research Requirements PolicyResearch EducationDVC Research12/09/2023Major review.
JCUS HDR Candidature Management ProcedureResearch EducationDVC Research12/09/2023Major review. Procedure formerly titled "Candidature Management of JCUS-based HDR Candidates".
HDR Minimum Standard of Resources, Facilities and Other Support ProcedureResearch EducationDVC Research12/09/2023Major review.
HDR Recognition of Prior Learning ProcedureResearch EducationDVC Research12/09/2023Procedure disestablished - content duplicated in HDR Application and Transfer of Enrolment Procedures.
HDR Post-Entry Language Assessment (PELA) ProcedureResearch EducationDVC Research12/09/2023Procedure disestablished and relevant content combined into the HDR English Language Requirements Procedure - retitled to HDR English Language Requirements and Post-Entry Language Assessment (PELA) Procedure.
HDR English Language Requirements and Post-Entry Language Assessment (PELA) ProcedureResearch EducationDVC Research12/09/2023Major review. Appendix 1 established to define English language requirements to support procedure.
LearnJCU Content Management ProcedureLearning and TeachingDVC Education11/09/2023Procedure established to support the Learning Teaching and Assessment Policy.
LearnJCU Data Management ProcedureLearning and TeachingDVC Education08/09/2023Major review. Procedure renamed – previously called LearnJCU Subject Site Lifecycle Management Procedure.
Bullying, Discrimination, Harassment and Sexual Misconduct PolicyCorporate GovernanceVice Chancellor06/09/2023Minor amendment to definition of Discrimination, and to Principle 3 to better capture intent to include ethnicity, immigration status and transgender status.
HDR Progress Reporting ProcedureResearch EducationDVC Research08/08/2023Major review.
HDR Transfer of Enrolment ProcedureResearch EducationDVC Research08/08/2023Major review.
HDR Readmission ProcedureResearch EducationDVC Research08/08/2023Major review.
HDR Consideration of Examiner Reports ProcedureResearch EducationDVC Research07/08/2023Major review.
HDR Enrolment ProcedureResearch EducationDVC Research04/08/2023Major review.
HDR Thesis Submission and Examination ProcedureResearch EducationDVC Research04/08/2023Major review.
HDR Nomination of Examiners ProcedureResearch EducationDVC Research04/08/2023Major review.
HDR Application ProcedureResearch EducationDVC Research04/08/2023Major review.
HDR Conferral ProcedureResearch EducationDVC Research04/08/2023Major Review to modify in accordance with procedure change in JCU Graduations
HDR Cotutelle Agreement ProcedureResearch EducationDVC Research04/08/2023Major review.
Student Disability AccessAbility Support and Plans ProcedureStudent MattersDVC Education04/08/2023Amendments to incorporate the use of an AccessAbility Access Plan as supporting evidence for Special Consideration applications.
Special Consideration ProcedureStudent MattersDVC Education03/08/2023Amendment to accommodate students accessing AccessAbility.
Student Special Circumstances PolicyStudent MattersDVC Education03/08/2023Amendments to incorporate the use of an AccessAbility Access Plan as supporting evidence for Special Consideration applications.
Subject Outline ProcedureLearning and TeachingDVC Education02/08/2023Procedure amended to action recommendation from an internal audit.
Credit and Articulation Management ProcedureStudent MattersDVC Education01/08/2023Procedure disestablished and replaced with Appendix 1 Credit Management Responsibilities (sits under the Credit Transfer Procedure).
Credit Transfer ProcedureStudent MattersDVC Education01/08/2023

Major review required to provide a provision for students undertaking cross-institutional studies as required in the Course and Subject Handbook to receive designated credit and clear rules around when credit will not be granted. The Credit Articulation Management Procedure be reimagined into an appendix accompanying the Credit Transfer Procedure to provide clarity on responsibilities not covered in the Credit Transfer Procedure or Outbound Mobility Procedure.

Minor amendment to clauses 1.4 and 1.4.1 to clarify enabling subjects.