Policy Course Performance Reports Procedures

Course Performance Reports Procedures

Print Friendly and PDFPrint Friendly


These procedures provide the details for the completion of annual Course Performance Reports . Key findings from the Course Performance Reports will be utilised by Divisions and Colleges in reviewing and planning changes to academic programs and to inform the development of Academic Division and College plans.


These procedures and the associated policy apply to all Course Coordinators, College Deans, Associate Deans Learning and Teaching, Directors of Academic Quality and Strategy and other staff with designated responsibilities for the preparation and approval of the reports required by the policy.


Course:an approved Higher Education Award of the University as defined in the Policy Glossary

Course Performance Report (CPR): An annual report completed by the Course Coordinators for designated undergraduate and postgraduate courses as listed within the Course Performance Report template.

Division Academic Performance Reports (DAPR): Annual reports completed by the relevant Deputy Vice Chancellor identifying key strengths, weaknesses and priorities for the following year as identified from the Division’s suite of Course Performance Reports.


1.    Course Performance Report Preparation and Approval

1.1  The courses that require a Course Performance Report will be determined annually by each Director of Academic Quality and Strategy, the Office of Learning, Teaching & Student Engagement and the Office of International.  The clustering of some courses for reporting purposes may be approved by the Directors of Academic Quality and Strategy.

1.2  A Course Performance Report is to be completed annually by the Course Coordinator for each course listed in the Course Performance Report template. The report will contain key course performance data, current for the previous year, as provided by the Quality, Planning and Analytics Directorate via the Cognos reporting service.  The data for reports can be found at JCU Course Performance Report Live - IBM Cognos Viewer

1.3  The Course Coordinator should consult with all staff who have taught into the course so that the report is a comprehensive assessment of the strengths and weaknesses of the course.  First Year Coordinators should be included where relevant in these discussions.

1.4  A Course Performance Report template is provided each year.  The template sets out the core information required.

1.5  Completed Course Performance Reports require sign off by the responsible Course Coordinator in consultation with the Associate Dean of Learning and Teaching (ADLT) and College Dean or nominated Academic Head before forwarding to the respective Director of Academic Quality and Strategy for final submission to Quality Planning and Analytics with an overarching executive summary from each Division.

2.    Follow-up Reporting on the Course Performance Reports

2.1  Analysis and follow-up of consolidated data sets will be undertaken by the Divisions, Quality, Planning and Analytics and other key stakeholders (e.g. the office of the Deputy Vice Chancellor Students, the Office of Learning, Teaching and Student Engagement) as appropriate.

2.2  A detailed analysis at the Division level will be undertaken in the form of Divisional Academic Program Reports.  These will subsequently be reported to Education Committee.

2.3  The process for consideration by key University level committees of Course Performance Reports analyses and action plans will be determined on an annual basis with a view to informing university wide strategies for course enhancement.

2.4  Course Performance Reports will be placed on the Quality, Planning and Analytics website for reference by the relevant committees as required.

2.5  It is expected that the relevant staff and committees at the College and Academic Division level will take an active role in the review of the Course Performance Reports and associated reports on findings. Overseeing the development and implementation of the strategies or actions identified in the Course Performance Reports is a key quality assurance and enhancement role for these staff and committees. Key strategies should be captured in the Academic Division and College planning processes.

2.6  Completed Course Performance Reports will contribute to periodic Comprehensive Academic Course Reviews.

3.    Roles and Responsibilities



Course Coordinators

  • Completion of CPRs in collaboration with teaching team, Academic Head and ADLT
  • Support Division in preparation of DAPR

Associate Deans Learning and Teaching

  • Support Division in preparation of DAPR

Academic Head

  • Consultation in development of CPR

College Deans

  • Sign off CPRs from ADLT
  • Support Division in preparation of DAPR

Directors Academic Quality and Strategy

  • Sign off CPRs
  • Co-ordination of DAPR completion by Division
  • Provision of final DAPR to QPA

Learning, Teaching and Student Engagement Directorate

  • Support Division in preparation of DAPR

Division academic management team (Course Coordinators, ADLTs, Deans, DAQS)

  • Construction of DAPR

DVC Students

  • Academic collaboration

Quality, Planning and Analytics

  • Develop and maintain Cognos reporting service
  • Co-ordinate CPR and DAPR agenda items to Committees
  • Advisory to Divisions in preparation of DAPR

Education Committee

  • Monitoring and oversight of academic governance

Academic Board

  • Monitoring and oversight of academic governance

4.    Available data

The data to be analysed by the Course Coordinator for the Course Performance Report is contained within the Cognos reports provided by Quality, Planning and Analytics.  Data will be provided for the last five years to enable longitudinal analysis.

The Cognos report includes a number of primary and secondary ‘traffic lights’ for a proportion of the data sets to assist Course Coordinators to more easily analyse the data.

Data provided is as follows:

Course information

Details of the course, course information

Course Performance Report Data

Course Demand and Viability

  • Commencing student load (EFTSL);
  • Total student load (EFTSL);
  • Enrolments commencing;
  • Total enrolments;
  • Enrolments commencing domestic;
  • Enrolments commencing international;
  • Enrolments commencing low SES;
  • Enrolments commencing Indigenous;
  • Enrolments commencing rural and remote;
  • Average load (Part Time Ratio);
  • First preferences (QTAC);
  • Conversion of offers to enrolments (QTAC);
  • Indicative course revenue;
  • Fee scholarships


  • Course retention;
  • University retention
  • Student achievement (Subject success rate)


  • Total Completions;
  • Domestic completions
  • International completions
  • Completion   rate
  • GDS – Full time employment
  • GDS – full time study
  • Median graduate salary

Student Experience

  • YourJCU Subject Survey:
    • Overall subject satisfaction;
    • Clear learning outcomes
    • Use of delivery methods for understanding
    • The subject was well organised
    • Assessment activities for understanding
    • Timely feedback
  • Course Evaluation Questionnaire (CEQ):
    • Overall satisfaction;
    • Good teaching;
    • Generic skills;
    • Graduate qualities;
  • University Experience Survey (UES):
    • Quality of overall educational experience
    • Quality of teaching

First Pass Academic Course Review Assessment

  • Course Accreditation Profile
  • Course learning Outcomes (incomplete)
  • Course assessment (incomplete)
  • Student Experience
  • Industry Linkage
  • Scale: Overall size
  • Student Commencing enrolment trend
  • Student Completion (Pathway) or Retention (UG and PG C/W)
  • Financial Performance

Related documents and legislation

Course Performance Reports and Division Academic Program Reports – Policy

Division Academic Program Reports – Guidelines


NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Sponsor

Deputy Vice Chancellor Students and Deputy Vice Chancellor, Services and Resources

Date for next Major Review


Revision History


Approval date:

Implementation date:






Amended procedure to remove references to dates and added First Pass Academic Course Review Assessment to list of Cognos data to be provided to Course Coordinators.

Quality Planning Analytics




Updates to annual reporting requirements

Quality, Standards and Policy




Updates to annual reporting requirements

Quality, Standards and Policy