
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Distinguished Professor Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Emeritus Professor Policy
- Affiliation of a Residential College Policy
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Organisational Structure Policy
- Academic Freedom Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Security Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
- Equal Employment Opportunity
- Conflict of Interest Policy
-
Digital Infrastructure
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
- Learning, Teaching and Assessment Policy 01 Jan 2021
- Coursework Academic Integrity Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Review and Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
- Student Fee Payments and Refunds Policy
-
Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
-
Work Health and Safety
- Policy search
Policy Course Performance Reports Procedures
Course Performance Reports Procedures
Intent
These procedures provide the details for the completion of annual Course Performance Reports . Key findings from the Course Performance Reports will be utilised by Divisions and Colleges in reviewing and planning changes to academic programs and to inform the development of Academic Division and College plans.
Scope
These procedures and the associated policy apply to all Course Coordinators, College Deans, Associate Deans Learning and Teaching, Directors of Academic Quality and Strategy and other staff with designated responsibilities for the preparation and approval of the reports required by the policy.
Definitions
Course:an approved Higher Education Award of the University as defined in the Policy Glossary
Course Performance Report (CPR): An annual report completed by the Course Coordinators for designated undergraduate and postgraduate courses as listed within the Course Performance Report template.
Division Academic Performance Reports (DAPR): Annual reports completed by the relevant Deputy Vice Chancellor identifying key strengths, weaknesses and priorities for the following year as identified from the Division’s suite of Course Performance Reports.
Procedures
1. Course Performance Report Preparation and Approval
1.1 The courses that require a Course Performance Report will be determined annually by each Director of Academic Quality and Strategy, the Office of Learning, Teaching & Student Engagement and the Office of International. The clustering of some courses for reporting purposes may be approved by the Directors of Academic Quality and Strategy.
1.2 A Course Performance Report is to be completed annually by the Course Coordinator for each course listed in the Course Performance Report template. The report will contain key course performance data, current for the previous year, as provided by the Quality, Planning and Analytics Directorate via the Cognos reporting service. The data for reports can be found at JCU Course Performance Report Live - IBM Cognos Viewer
1.3 The Course Coordinator should consult with all staff who have taught into the course so that the report is a comprehensive assessment of the strengths and weaknesses of the course. First Year Coordinators should be included where relevant in these discussions.
1.4 A Course Performance Report template is provided each year. The template sets out the core information required.
1.5 Completed Course Performance Reports require sign off by the responsible Course Coordinator in consultation with the Associate Dean of Learning and Teaching (ADLT) and College Dean or nominated Academic Head before forwarding to the respective Director of Academic Quality and Strategy for final submission to Quality Planning and Analytics with an overarching executive summary from each Division.
2. Follow-up Reporting on the Course Performance Reports
2.1 Analysis and follow-up of consolidated data sets will be undertaken by the Divisions, Quality, Planning and Analytics and other key stakeholders (e.g. the office of the Deputy Vice Chancellor Students, the Office of Learning, Teaching and Student Engagement) as appropriate.
2.2 A detailed analysis at the Division level will be undertaken in the form of Divisional Academic Program Reports. These will subsequently be reported to Education Committee.
2.3 The process for consideration by key University level committees of Course Performance Reports analyses and action plans will be determined on an annual basis with a view to informing university wide strategies for course enhancement.
2.4 Course Performance Reports will be placed on the Quality, Planning and Analytics website for reference by the relevant committees as required.
2.5 It is expected that the relevant staff and committees at the College and Academic Division level will take an active role in the review of the Course Performance Reports and associated reports on findings. Overseeing the development and implementation of the strategies or actions identified in the Course Performance Reports is a key quality assurance and enhancement role for these staff and committees. Key strategies should be captured in the Academic Division and College planning processes.
2.6 Completed Course Performance Reports will contribute to periodic Comprehensive Academic Course Reviews.
3. Roles and Responsibilities
Role | Responsibility |
Course Coordinators |
|
Associate Deans Learning and Teaching |
|
Academic Head |
|
College Deans |
|
Directors Academic Quality and Strategy |
|
Learning, Teaching and Student Engagement Directorate |
|
Division academic management team (Course Coordinators, ADLTs, Deans, DAQS) |
|
DVC Students |
|
Quality, Planning and Analytics |
|
Education Committee |
|
Academic Board |
|
4. Available data
The data to be analysed by the Course Coordinator for the Course Performance Report is contained within the Cognos reports provided by Quality, Planning and Analytics. Data will be provided for the last five years to enable longitudinal analysis.
The Cognos report includes a number of primary and secondary ‘traffic lights’ for a proportion of the data sets to assist Course Coordinators to more easily analyse the data.
Data provided is as follows:
Course information | Details of the course, course information |
Course Performance Report Data | Course Demand and Viability
|
Retention
| |
Outcomes
| |
Student Experience
| |
First Pass Academic Course Review Assessment |
|
Related documents and legislation
Course Performance Reports and Division Academic Program Reports – Policy
Division Academic Program Reports – Guidelines
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor Students and Deputy Vice Chancellor, Services and Resources |
Date for next Major Review | 25/03/2022 |
Revision History
Version | Approval date: | Implementation date: | Details | Author |
19-1 | 25/03/2019 | 25/03/2019 | Amended procedure to remove references to dates and added First Pass Academic Course Review Assessment to list of Cognos data to be provided to Course Coordinators. | Quality Planning Analytics |
18-1 | 07/02/2018 | 15/02/2018 | Updates to annual reporting requirements | Quality, Standards and Policy |
16-2 | 21/012/2016 | 02/02/2017 | Updates to annual reporting requirements | Quality, Standards and Policy |