Academic Progression Procedures

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Academic Progression Procedures

Intent

This procedure supports the Academic Progression Policy and describes the actions the University will take to systematically monitor, record and respond to a student’s failure to make Satisfactory Academic Progress by students identified under the terms of the Policy.

Scope

These procedures will be applied by James Cook University (JCU) staff to systematically monitor and record the academic performance and progress of all students enrolled in undergraduate (including enabling courses) and postgraduate coursework courses at JCU, irrespective of teaching location, in order to respond to a student’s failure to make Satisfactory Academic Progress or failure to complete a course in accordance with the applicable award rules.

Procedures

1. Assigning Academic Statuses

a. The university will assign a student an Academic Status at the end of each Teaching Period, depending on the student’s academic performance during that Teaching Period and their Academic Status in the prior period. The possible classification of Academic Statuses are:

i. Good Standing

ii. At Risk

iii. Conditional

iv. Statement Required

v. Academic Suspension

vi. Academic Exclusion.

b. All students commence their course with an Academic Status of ‘Good Standing’, unless transferring from another course as per section 9 of these procedures.

c. A student’s current Academic Status is noted on the student’s academic record and their unofficial academic transcript.

d. As soon as possible after the subject results become available, the University starts a process of assessing whether a student’s Academic Status should stay the same or change.

e. The sections below describe how the university assigns a student an Academic Status, the procedures the University will subsequently follow, and other information relevant to the operation of the Academic Progression policy.

2. Good Standing

a. A student who had an Academic Status of ‘Good Standing’ at the start of the teaching period and then achieves the Minimum Academic Standards set out in the Academic Progression Policy will retain the status of ‘Good Standing’.

b. A student may return to an Academic Status of ‘Good Standing’ if they demonstrate improvement in their academic performance. For example:

i.  A student who had an academic status of ‘At Risk’ at the start of the teaching period will return to a status of ‘Good Standing’ if they achieve the Minimum Academic Standards in their next teaching period.

ii. A student who had an academic status of ‘Conditional’ at the start of the teaching period will return to a status of ‘Good Standing’ if they:

  • Achieve the Minimum Academic Standards in their next teaching period; and
  • Satisfy all of the conditions on their enrolment.

3. At Risk

a. A student will be assigned an Academic Status of ‘At Risk’ if they:

i. Fail one core subject, and fail it for the first time, or

ii. Are ‘Good Standing’ and fail 50% or more of their enrolled credit points in any teaching period

3.1 Managing students who are assigned an Academic Status of ‘At Risk’

a. A student who is deemed to be at risk of not making Satisfactory Academic Progress under section 3.a. will be assigned an Academic Status of ‘At Risk’ in the student system.

b. As soon as possible after a student’s Academic Status is assessed to be ‘At Risk’, the Team Leader, Examinations and Progressions will:

i. update the student’s Academic Status in the Student Management System, and

ii. send a list of all students assigned an Academic Status of ‘At Risk’ to the Senior Academy Liaison Coordinators, Directors of Academic Quality and Strategy, the Manager International Student Support, International Compliance and Associate Institutions (where applicable) for informational purposes.

iii. send formal correspondence to the student to inform the student of their course progress issues, and to begin an ‘At Risk’ intervention strategy to assist the student to meet course progress requirements. The correspondence will be sent to the student’s JCU email address and other email address supplied by the student as recorded in eStudent.

‘At Risk’ students will be strongly recommended to discuss their situation with the University

c. The correspondence must:

i. Advise the student that following their results in the recent teaching period their Academic Status has been assessed as ‘At Risk’, and the student needs to immediately take steps to improve their academic performance in order to make Satisfactory Academic Progress in future teaching periods;

ii. Provide a web link to information about the Academic Progression process;

iii. Provide a web link to the student support services and resources that are available;

iv. Warn the student that if they fail to meet the Minimum Academic Standards in the next Teaching Period in which they are enrolled, they may be assigned an Academic Status of ‘Conditional’, ‘Suspended’ or ‘Excluded’ in accordance with these procedures;

v. Advise the student that if they successfully meet the Minimum Academic Standards in the next Teaching Period in which they are enrolled, their Academic Status will return to ‘Good Standing’;

vi. If the student is studying a Schedule B course, or is studying in Australia on an international student visa they will be provided the contact details of a university representative they must meet with to determine a future intervention plan, which includes subject selection, study loadand expected course completion date. This Intervention Plan must be signed by the student and stored on the student’s Student File.

4. Conditional

a. A student will be assigned an Academic Status of ‘Conditional’ if they:

i. Are ‘Good Standing’ or ‘At Risk’ and fail more than one core subject, or

ii. Are ‘Good Standing’ or ‘At Risk’ and fail a subsequent attempt at a core subject they have previously failed, or

iii. Are ‘At Risk’ and fail 50% or more of their enrolled credit points in any teaching period, or

iv. Are ‘Conditional’ and fail to satisfy all conditions on their enrolment

4.1 Managing students who are assigned an Academic Status of ‘Conditional’

a. A student who is deemed not to be making Satisfactory Academic Progress as described under section 4.a. will be assigned an Academic Status of ‘Conditional’ in the student system.

b. As soon as possible after a student’s Academic Status is assessed, the Team Leader, Exams and Progressions will send a list of all students identified as ‘Conditional’ to the relevant Academy Liaison Coordinator.

c. The Academy Liaison Coordinator will then decide what, if any, advice to the student or conditions on enrolment is required to improve their academic performance. They may request further information from the student to assist with their decision.

d. Following receipt of the Academy Liaison Coordinator’s decision, the Team Leader, Exams and Progressions, will then send formal correspondence to students who have been assigned an Academic Status of ‘Conditional’ using their JCU email address and other email address supplied by the student as recorded in eStudent.

e. The purpose of the correspondence is to inform the student of their course progress issues, to advise them of the intervention strategy designed to assist the student to meet course progress requirements, and to advise them of the potential sanctions for failing to improve their academic standards.

f. That correspondence must:

i. Advise the student that they have failed to maintain satisfactory academic progress;

ii. Advise the student of any conditions imposed on their enrolment by the Academy Liaison Coordinator;

iii.If the student is studying a Schedule B course, or is studying in Australia on an international student visa, they will be provided the contact details of a university representative they must meet with to determine a future intervention plan, which includes subject selection, study load, and expected course completion date. This Intervention Plan must be signed by the student and stored on the student’s Student File;

iv. For all other students, provide contact details for university representatives who can help them with further advice regarding subject selection, study load and any other study-related issues. ‘Conditional’ students will be strongly recommended to discuss their situation with a university representative;

v. Provide a web link to information about the academic progression process;

vi. Warn the student that if they fail to meet the Minimum Academic Standards in the next Teaching Period in which they are enrolled, they may be suspended or excluded from their course;

vii. Advise the student that if they successfully meet the Minimum Academic Standards and satisfy all of the conditions on their enrolment in the next Teaching Period in which they are enrolled, their Academic Status will return to ‘Good Standing’;

viii. Advise the student that if they choose to apply for a different course and their application is approved, their Academic Status for their new course will set as ‘At Risk’.  Refer to section 9.

g. The Team Leader, Exams and Progressions will send a list of all students assigned an Academic Status of ‘Conditional’ and details of their conditions and interventions to the Academy Liaison Coordinators, Directors of Academic Quality and Strategy, the Manager International Student Support, and Associate Institutions (where applicable) for informational purposes.

5. Statement Required

a. ‘Statement Required’ is a temporary Academic Status assigned to students who meet the criteria for Academic Suspension (refer Section 6) or Academic Exclusion (refer Section 7).

b. A student with an Academic Status of ‘Statement Required’ will be required to reflect on their academic performance in the most recent teaching period, and in their course to-date where the student has been enrolled for more than one Teaching period, and submit a Statement of Reasons within a specified deadline.

c. In the Statement of Reasons submission, the student must argue a case for permission to continue in their course, including:

i. an explanation for why they did not make Satisfactory Academic Progress in the course to-date, and

ii. a detailed description and schedule of the changes the student proposes to implement in order to improve their academic performance and progression in future teaching periods, and/or

iii. any request the student believes the Senior Academy Liaison Coordinator can approve which would provide the student with an opportunity to:
  • deal with personal circumstances, and/or
  • improve specific skills, and/or
  • relieve academic pressure in order to continue in their course and improve their academic performance, and

iv. any evidence to support the student’s claims in the Statement of Reasons.

5.1 Managing Statements of Reasons

a. The relevant Senior Academy Liaison Coordinator must consider each Statement of Reasons.

b. Where a student who is not making Satisfactory Academic Progress is admitted to a joint degree across two Divisions, all decisions made under the provisions of this policy must be made jointly by Senior Academy Liaison Coordinators from both Divisions.

c. In considering a student’s Statement of Reasons, the Senior Academy Liaison Coordinator may take into account the student’s academic record in the course, and may consult with relevant staff as appropriate.

d. After considering a student’s Statement of Reasons, the Senior Academy Liaison Coordinator shall make a decision as to whether:

i. the student shall be permitted to continue their enrolment in the course, with conditions, and where relevant, sanctions imposed and an Academic Status of ‘Conditional’; or

ii. the student’s enrolment in the course shall be suspended for up to a maximum of eighteen (18) months with an Academic Status of ‘Suspended’ and Suspended sanction applied; or

iii. the student shall be excluded from the course with an Academic Status of ‘Excluded’ and Excluded sanction applied.

e. The Senior Academy Liaison Coordinator must demonstrate that the student’s Statement of Reasons has been considered, and must provide reasons for their decision.

f. The Senior Academy Liaison Coordinator may apply to the Manager, Academic Administration and Enrolment for an extension of time, to a maximum of ten (10) business days, to consider a student’s Statement of Reasons in circumstances where:

i. The student’s unfinalised grades are expected to be finalised within the extension period; or

ii. An appeal is in progress which could affect the student’s published grades; or

iii. Key academic staff are unavailable to help in consideration of the student’s Statement of Reasons

g. If the Manager, Academic Administration and Enrolment approves the extension of time, the Senior Academy Liaison Coordinator will advise the student of the new expected date for a determination regarding their Statement of Reasons using their JCU email address and other email address supplied by the student as recorded in eStudent.

h. In the event that the Senior Academy Liaison Coordinator has not made a determination regarding a student’s Statement of Reasons within twenty one (21) days of the due date for submission of such Statement of Reasons, or within fourteen (14) days of the due date for submission where the Statement of Reasons is required following the release of supplementary or deferred subject results, or where the course is undertaken on a trimester academic calendar, the student shall be assigned an Academic Status of ‘Conditional’ and permitted to continue their enrolment in the course.

i. When a student is assigned an Academic Status of ‘Statement Required’ and does not submit a Statement of Reasons by the due date, the Team Leader, Examinations and Progressions, shall update the Student Management System, as per the Academic Progression Policy, to indicate whether:

i. the student’s enrolment in the course shall be suspended for up to a maximum of eighteen (18) months with an Academic Status of ‘Suspended’ and Suspended sanction applied; or

ii. the student shall be excluded from the course with an Academic Status of ‘Excluded’ and Excluded sanction applied.

j. Where a student has been granted an extension of time for submission of a Statement of Reasons, the deadline for determination by the Senior Academy Liaison Coordinator shall be twenty one (21) days after the amended date for submission.

6. Academic Suspension

a. Students studying in a Non-Schedule B course will be assigned an Academic Status of ‘Academic Suspension’, if they are already ‘Conditional’ and they:

i. Fail more than one (1) core subject, or

ii. Fail a subsequent attempt at a core subject they have previously failed, or

iii. Fail 50% or more of their enrolled credit points, and

iv. The student cannot, through the steps outlined in 6.1, satisfy the Senior Academy Liaison Coordinator that they have acceptable reasons for points i to iii.

6.1 Managing students assessed for ‘Academic Suspension’ through the ‘Statement Required’ process

a. A student who, according to section 6a, should be assigned an Academic Status of ‘Academic Suspension’, will be assigned a temporary Academic Status of ‘Statement Required’ (see section 5).

b. As soon as possible after a student’s Academic Status is assessed, the Team Leader, Exams and Progressions will send a list of all students identified as ‘Statement Required’ pending Academic Suspension to the relevant Senior Academy Liaison Coordinator.

c. The Team Leader, Exams and Progressions, will then send formal correspondence to students who have been made ‘Statement Required’ pending Academic Suspension using their JCU email address and other email address supplied by the student as recorded in eStudent.

d. That correspondence will:

i. Advise the student that they have failed to maintain Satisfactory Academic Progress and as a result, the University is considering suspending their enrolment in their course;

  • If this happens, and the student is studying in Australia on an international student visa, advise them that JCU is required to inform the relevant government department of the student’s failure to make Satisfactory Academic Progress, and that this may put the student’s visa at risk;
  • If this happens, and the student is an international student studying in Singapore, advise them that this may put their Student’s Pass at risk;

ii. Advise the student that if they wish to make a case for continuing enrolment in their course, they must submit a Statement of Reasons to the relevant Senior Academy Liaison Coordinator as to why they should be permitted to continue their enrolment in that course;

iii. Specify the due date for submission of the Statement of Reasons, which shall be not less than 14 days from the date of the notification;

iv. Advise the student that if they do nothing in response to this notification, their enrolment will be suspended for the maximum period of eighteen (18) months within twenty one (21) days of the date of the notification;

v. Advise the student that they will be allowed to enrol in subjects for the following teaching period whilst their Statement of Reasons is being considered;

vi. Advise the student that should their Statement of Reasons not satisfy the Senior Academy Liaison Coordinator that they will be able to improve their academic performance and their academic progress in the course, their enrolment in the course will be suspended for a period up to a maximum of eighteen (18) months;

vii. Advise the student that if their enrolment is suspended and they choose to return to the same course once the period of suspension ends, then their Academic Status will be changed to ‘Conditional’ and that they will be required to gain further advice from the University regarding subject selection, study load, future study plan and expected course completion date before they can re-enrol;

viii. Advise the student that if they successfully apply for a different course at JCU, they will commence their new course with an Academic Status of ‘Conditional’. Refer to section 9.

ix. Provide a web link to information about the Academic Progression process.

e. Following consideration of a student’s Statement of Reasons by the Senior Academy Liaison Coordinator, the Team Leader, Exams and Progressions, will send formal correspondence to students who submitted a Statement of Reasons.

f. That correspondence must:

i. notify the student of the Senior Academy Liaison Coordinator’s decision and provide reasons for the Senior Academy Liaison Coordinator’s decision and

ii. advise the student of their right of appeal against the Senior Academy Liaison Coordinator’s decision, and

iii. provide information on the appeals process, how to lodge an appeal, what must be included in an appeal, and the deadline for submitting an appeal; and

iv. encourage the student to seek free, confidential and independent advice from advocates in the JCU Student Association, and those advocate’s contact details.

v. Advise students studying in Australia on international student visas of the consequences of not appealing, or the appeal being dismissed.

vi. Advise the student that they may be eligible to apply for a different course and if their application for transfer to the new course is successful, they will start their new course with an Academic Status of ‘Conditional’. They will also be required to gain further advice from the University regarding subject selection, study load, future study plan and expected course completion date before they can enrol. Refer section 9;

vii. Provide a web link to information about the Academic Progression appeal process.

g, The Team Leader, Exams and Progressions will re-send the list of students described in 6.1a (above), updated to reflect the outcome of the Statement Required process, to Senior Academy Liaison Coordinators, Directors of Academic Quality and Strategy, the Manager International Student Support and Associate Institutions (where applicable) for informational purposes.

6.1.A Students returning from Academic Suspension

a. A student whose academic suspension from a course has expired may again enrol in subjects within that course where:

i. The maximum time for completion of the course will not be exceeded; and

ii. Subject selections are available

b. A student, who returns to their course following a period of Academic Suspension, will be permitted to continue in that course with an Academic Status of ‘Conditional’.  They will be required to gain further advice from the University regarding subject selection, study load, future study plan and expected course completion date before they can re-enrol.

c. An international student studying in Australia who decides to return after suspension will be required to submit a new course application to the Manager Admissions and Curriculum Information.

7.1 Academic Exclusion

a. Students studying in a Schedule B course may be assigned an Academic Status of ‘Academic Exclusion’ if they:

i. Fail a Schedule A subject, or

ii. are or have previously been ‘Conditional’ and fail a core subject, or

iii. are or have previously been ‘Conditional’ and fail 50% or more of their enrolled credit points, and

iv. The student cannot, through the steps outlined in 7.1,  satisfy the Senior Academy Liaison Coordinator that they have valid reasons for points i to iii

b. Students studying in a Non-Schedule B course may be may be assigned an Academic Status of ‘Academic Exclusion’ if they have previously been suspended from their course under the Academic Progression policy, are now ‘Conditional’, and they

i. Fail more than one core subject, or

ii. Fail a subsequent attempt at a core subject they have previously failed, or

iii. Fail 50% or more of their enrolled credit points, and

iv. The student cannot, through the steps outlined in 7.1,  satisfy the Senior Academy Liaison Coordinator that they have acceptable reasons for points i to iii

c. Students will be assigned an Academic Status of ‘Academic Exclusion’ if it is determined by the Senior Academy Liaison Coordinator that they will not complete their course within the maximum time permitted

7.1.A Managing students assessed for  ‘Academic Exclusion’ through the ‘Statement Required’ process

a. A student who, according to section 7, may be assigned an Academic Status of ‘Academic Exclusion’, will be assigned an Academic Status of ‘Statement Required’ (see section 5).

b. As soon as possible after a student’s Academic Status is assessed, the Team Leader, Exams and Progressions will send a list of all students assigned an Academic Status of ‘Statement Required’ pending Academic Exclusion to the relevant Senior Academy Liaison Coordinator.

c. The Team Leader, Exams and Progressions, will then send formal correspondence to students who have been assigned an Academic Status of ‘Statement Required’ pending Academic Exclusion using their JCU email address and other email address supplied by the student as recorded in eStudent.

d. That correspondence must:

i. Advise the student that they have failed to maintain Satisfactory Academic Progress and as a result, the University is considering excluding them from their course;

ii. If this happens, and the student is studying in Australia on an international student visa, advise them that JCU is required to inform the relevant government department of the student’s failure to make Satisfactory Academic Progress, and that this may put the student’s visa at risk;

iii. If this happens, and the student is an international student studying in Singapore, advise them that this may put their Student’s Pass at risk;

iv. Advise the student if they wish to make a case for continuing enrolment in their course, they must submit a Statement of Reasons to the Senior Academy Liaison Coordinator as to why they should be permitted to continue their enrolment in that course;

v. Advise students studying in Australia on international student visas of the consequences of not appealing, or the appeal being dismissed;

vi. Specify the due date for submission of the Statement of Reasons, which shall be not less than fourteen (14) days from the date of the notification;

vii. Advise the student that if they do nothing in response to this notification, they will be withdrawn from any subjects in which they are enrolled and their admission to their course will be terminated within twenty one (21) days of the notification;

viii.  Advise the student that they are allowed to enrol in subjects for the following teaching period whilst their Statement of Reasons is being considered;

ix. . Advise the student that should their Statement of Reasons not satisfy the Senior Academy Liaison Coordinator that they will be able to improve their academic performance and their academic progress in the course, they will be excluded from their course;

x. Advise the student they have a right of appeal against the exclusion and provide them with information on the appeals process and how to lodge an appeal;

xi. Advise students studying in Australia on international student visas of the consequences of not appealing, or the appeal being dismissed.

xii. Provide a web link to information about the Academic Progression process.

e. Following consideration of a student’s Statement of Reasons by the Senior Academy Liaison Coordinator, the Team Leader, Exams and Progressions, will send formal correspondence to students who submitted a Statement of Reasons.

f. That correspondence will:

i. notify the student of the Senior Academy Liaison Coordinator’s decision and provide reasons for the Senior Academy Liaison Coordinator’s decision, and

ii. advise the student of their right of appeal against the Senior Academy Liaison Coordinator’s decision, and

iii. provide information on the appeals process, how to lodge an appeal, what must be included in an appeal, and the deadline for submitting an appeal;

iv. encourage the student to seek free, confidential and independent advice from advocates in the JCU Student Association, and those advocate’s contact details.

v. Advise the student that they may be eligible to apply for a different course and if their application for transfer to the new course is successful, they will start their new course with an Academic Status of ‘Conditional’. They will also be required to gain further advice from the University regarding subject selection, study load, future study plan and expected course completion date before they can enrol. Refer section 9;

vi. Provide a web link to information about the Academic Progression appeal process.

g. The Team Leader, Exams and Progressions will re-send the list of students described in 6a (above), updated to reflect the outcome of the Statement Required process, to Senior Academy Liaison Coordinators, Directors of Academic Quality and Strategy, the Manager International Student Support, and Associate Institutions (where applicable) for informational purposes.

8. Notification of decision

a. Students shall be notified using their JCU email address and other email address supplied by the student as recorded in eStudent of the decision of the Senior Academy Liaison Coordinator made in respect of their Statement of Reasons.

9. Changing Course

a. A student who has an Academic Status other than Good Standing and who applies to change course, will be permitted if approved to commence their new course with an Academic Status of:

i. ‘At Risk’, if the student’s Academic Status in their previous course was ‘At Risk’ or

ii. ‘At Risk’, if the student’s Academic Status in their previous course was ‘Conditional’ or

iii. ‘Conditional’, if the student’s Academic Status in their previous course was ‘Academic Suspension’ or ’Academic Exclusion’

10. Right to appeal and deadline for appeal

a. Students have the right to appeal decisions made under the provisions of the Academic Progression Policy and these procedures.

b. An appeal may only be based on the following grounds:

i. the procedural fairness of the process leading to the decision; and/or

ii. the appropriateness of any conditions contained within the decision.

c. A student may submit an appeal up to twenty (20) working days from the date of notification of the decision being appealed.

d. A student may seek approval from the relevant Manager for an extension to the deadline to submit an appeal. The Manager, Student Finance and Examinations will review appeals based on procedural fairness; the Manager, Academic Administration and Enrolments will review appeals based on the appropriateness of conditions.  Where the relevant Manager agrees that there are circumstances beyond the control of the student, the relevant Manager may extend the time for lodging an appeal.

e. Any request for an extension of time to submit an appeal must be submitted before the appeal deadline and must clearly and briefly explain:

i. why an extension is necessary, and

ii. why an appeal cannot be submitted by the deadline notified, and

iii. the new deadline the student is requesting and why the new date is reasonable, and

iv. evidence supporting the exceptional circumstances explained by the student.

f. The appeal submission must be lodged by email from the student’s JCU email account to progressions@jcu.edu.au by the due date specified in the suspension or exclusion notification sent to the student, unless an extension has been sought and approved under section 10d above.

10.1 Requirements for an appeal submission to be accepted

a. The appeal submission must include a formal appeal statement, in writing, which:

i. identifies the applicable ground, or grounds the student is arguing (see section 10b above), and

ii. explains how the this ground, or grounds, are relevant in the student’s circumstances, with reference to evidence which supports the student’s claim

b. Where available, the student should attach documentary evidence that supports the student’s explanation under one or both grounds of appeal.

c. Any appeal submission which does not meet the requirements in 10.1 a, may not be accepted by the relevant manager.

d. After the appeal is lodged, the relevant manager, will send a reply email to the student to advise, either:

i. that the student’s appeal has been received and accepted and will proceed to the next stage, or

ii. that the student’s appeal has been received, but is not accepted because it does not comply with the requirements in10.1 a. This notification will also include a statement advising the student that they may revise and re-submit their appeal submission before the notified deadline.

e. If an appeal has been accepted the relevant manager may liaise with other university staff to seek further information and make a recommendation to the Academic Progression Appeal Panel.

f. The appeal process must commence within ten (10) working days of lodgement of the appeal with the relevant manager.

10.2 Students awaiting the outcome of an appeal

a. Until the appeal outcome has been determined, a student who submits an appeal will be permitted to:

i. Complete any outstanding assessment from the previous Teaching Period if they were granted a supplementary/deferred exam or an extension, and

ii. Continue with their enrolment in the following Teaching Period, or

iii. Apply for a Leave of Absence and request to be withdrawn from any existing subject enrolments.

10.3.Students who do not appeal

a. Any student who is suspended or excluded from a program of study under the provisions of this policy and does not lodge an appeal by the due date will be:

i. Withdrawn from all current and future enrolled subjects; and

ii. Withdrawn from their course (applicable only for excluded students and international students studying on a student visa), and

iii. Prevented from enrolling in further subjects

10.4 Determination of the appeal outcome

a. An appellant shall have the right to be heard by the Academic Progression Appeal Panel as set out in 10.6.

b. The Academic Progression Appeal Panel shall convene to hear the student’s appeal. In hearing the student’s appeal, the Panel will take into consideration the following:

i. the student’s grounds for appeal;

ii. evidence of the process the University has taken under the Academic Progression Policy and the Procedures;

iii. evidence provided by the student in support of their ground(s) for appeal;

iv. recommendation and information provided by the relevant manager  in relation to the earlier decision.

c. If the Academic Progression Appeal Panel Chair as per 10.6 is of the opinion that the student’s appeal submission and other information demonstrates, prima facie, grounds for appeal, the Panel Chair may decide to seek further information, and/or meet with the student, prior to the Panel being convened/deliberating further.

d. In the event that any such consultations reveal any comment and/or information which is adverse to the appellant, a summary of that information must be conveyed to the appellant, and the appellant given an opportunity to comment on it, prior to the determination of the appeal.

e. The Academic Progression Appeal Panel has the power to uphold or dismiss the student’s appeal. If the Panel upholds the student’s appeal, they may vary the determination of the relevant manager.

f. The decision of the Academic Progression Appeal Panel shall be final.

10.5 Action taken following the appeal outcome

a. The Academic Progression Appeal Panel chair will notify an appellant of the outcome of their appeal and the reasons for the decision in writing. This communication will also advise the student of:

i. their Academic Status, and

ii. any restrictions on the student’s enrolment, and

iii. any conditions the student must meet in the next Teaching Period in which a student is enrolled, and

iv. their right to lodge a complaint or appeal through an external body such as the Queensland Ombudsman’s Office, if they remain dissatisfied with the University’s decision.

b. The relevant manager will communicate the outcome of the student’s appeal with the Manager International Student Support, and Student Services at the Associate Institutions (where applicable) including any action to be taken by specific university officers, which may include:

i. Withdrawing the student from current and future enrolled subjects,

ii. Withdrawing the student from their course (applicable only for excluded students and international students studying on a student visa), and

iii.Applying appropriate mechanisms to a student’s record in the Student Management System to prevent enrolment in further subjects and/or

iv. setting a suspension end-date, as relevant.

10.6 Membership of the Academic Progression Appeal Panel

a.The Academic Progression Appeal Panel will comprise of:

i. The Chair of the Academic Board  (as Chair of the Panel); and

ii. Two (2) Academic Division members, each from a separate College, and other than the College to which the student belongs, appointed by the Chair, Academic Board, from the nominees advised by the Deputy Vice Chancellors in each academic Division.

b. In January each year, the Deputy Vice Chancellors of each Academic Division shall nominate Division representatives for the Appeal Panel for each calendar year.

c. Due regard shall be given to gender balance in determining the final membership of the Committee.

d. Any persons involved in the decision against which the student is appealing shall not also be members of the Academic Progression Appeal Panel.

11. International students studying in Australia

a. The Manager, International Student Support, shall notify the relevant government departments where a student’s expected completion date is affected by their failure to make Satisfactory Academic Progress.

b. The Manager, International Student Support, shall, where the appeal has been unsuccessful, issue the appropriate notification to the relevant government departments and to the students concerned once the appeals process has been finalised.

c. Where an international student visa holder lodges an internal appeal against the University’s decision to suspend or exclude them due to failure to make Satisfactory Academic Progress, the University will not report to the relevant government departments against the students ‘Confirmation of Enrolment’, during the internal appeals process.

d. Where an international student visa holder lodges an external appeal against the University’s decision to suspend or exclude them due to failure to make Satisfactory Academic Progress, the University will not report to the relevant government departments against the student’s Confirmation of Enrolment until the external appeal process is complete.

e. An international student visa holder must email a copy of the Queensland Ombudsman’s complaint acknowledgement letter to the Manager, International Student Support, no later than ten (10) working days after the date of notification of the University’s determination in relation to the internal complaint or appeal.

f. The University will maintain an international student’s Confirmation of Enrolment for the duration of one (1) external appeal process.

g. If the external appeal outcome supports the University’s decision to report for unsatisfactory Academic Progress, then the university will, as soon as practical after receipt of the Ombudsman’s determination, report against the Confirmation of Enrolment to reflect that decision.

12. International students studying in Singapore

a. International students are required to hold a Student’s Pass to pursue full-time studies at JCU Singapore.

b. International students are required to surrender their Student's Pass cards for cancellation within 7 days from the date of cessation or termination of their study.

c. The University will not advise the relevant government departments that a Student’s Pass holder has been suspended or excluded for failure to make Satisfactory Academic Progress during the internal appeals process.

d. If the appeal outcome supports the University’s decision to suspend or exclude the student for failure to make Satisfactory Academic Progress, then the JCUS Campus Registrar shall issue the appropriate notification to the relevant government departments and inform the student that his/her Student’s Pass will be cancelled.

13. Schedule A subjects

DS1001:03 Introduction to Dental Science 1

DS1002:03 Introduction to Dental Science 2

DS2001:03 Biological Sciences for Dentistry 1

DS2003:03 Operative Dentistry 1

DS2004:03 Operative Dentistry 2

DS2005:06 Pathophysiology and Therapeutics for Dentistry

DS3101:12 Introduction to Clinical Dentistry

DS3102:09 Clinical Dentistry 1

DS4101:12 Clinical Dentistry 2

DS4102:12 Clinical Dentistry 3

DS5101:12 Clinical Practice 1 (Comprehensive Oral Care)

DS5102:12 Clinical Practice 2 (Comprehensive Oral Care)

ED2388:03 Second Year Professional Experience (Singapore)

ED2488:03Second Year Professional Experience

ED3388:03 Third Year Professional Experience (Singapore)

ED3488:03 Third Year Professional Experience

ED4388:03 Fourth Year Professional Experience A (Singapore)

ED4389:03 Fourth Year Professional Experience b (Singapore)

ED3489:03 Professional Experience Review

ED4487:03 Specialist Professional Experience

ED4488:03 Fourth Year Professional Experience A

ED4488:03 Final Graduate Professional Experience

ED4489:03 Fourth Year Professional Experience B

ED5218:03 Professional Practices 1

ED5219:03 Professional Practices 2

ED5310:03 Practicum in Guidance and Counseling

ED5488:03 Fourth Year Professional Experience A

ED5488:03 Final Graduate Professional Experience

ED5880:03 Educational Leadership

ED5881:03 Contemporary Curriculum

MD1010:12 Introduction to Integrated Medical Studies Part 1 of 2

MD1020:12 Introduction to Integrated Medical Studies Part 2 of 2

MD2011:12 Integrated Human System Pathophysiology Part 1 of 2

MD2012:12 Integrated Human System Pathophysiology Part 1 of 2

MD3010:12 Introduction to Clinical Healthcare Part 1 of 2

MD3020:12 Introduction to Clinical Healthcare Part 2 of 2

MD4011:03 Integrated Pathology and Clinical Medicine part 1 of 3

MD4012:09 Integrated Pathology and Clinical Medicine part 2 of 3

MD4013:12 Integrated Pathology and Clinical Medicine part 3 of 3

MD5010:06 Integrated Clinical Practice Part 1 of 3

MD5020:09 Integrated Clinical Practice Part 2 of 3

MD5030:09 Integrated Clinical Practice Part 3 of 3

MD5110:06 Integrated Clinical Practice (Honours) Part 1 of 3

MD5120:09 Integrated Clinical Practice (Honours) Part 2 of 3

MD5130:09 Integrated Clinical Practice (Honours) Part 3 of 3

MD6010:06 Advanced Clinical Medicine Part 1 of 3

MD6020:09 Advanced Clinical Medicine Part 2 of 3

MD6030:09 Advanced Clinical Medicine Part 3 of 3

MD6110:06Advanced Clinical Medicine (Honours) Part 1 of 3

MD6120:09 Advanced Clinical Medicine (Honours) Part 2 of 3

MD6130:09 Advanced Clinical Medicine (Honours) Part 3 of 3

MX1010:12 Physician Assistant Studies1

MX1020:12 Physician Assistant Studies2

MX2001:12 Physician Assistant Studies3

MX2002:12 Physician Assistant Studies4

MX3001:03 Physician Assistant Studies5

MX3002:09 Physician Assistant Studies6

MX3003:12 Physician Assistant Studies7

MX3011:03 Physician Assistant Studies 5A

MX3012:03 Physician Assistant Studies 5B

MX3013:03 Physician Assistant Studies 5C

MX3014:03 Physician Assistant Studies 5D

MX3015:03 Physician Assistant Studies 6A

MX3016:03 Physician Assistant Studies 6B

MX3017:03 Physician Assistant Studies 6C

MX3018:03 Physician Assistant Studies 6D

NS1222:03 Clinical Nursing Practice 2

NS2022:03 Clinical Nursing Practice 3

OT3004:06 Rural and Urban Practice 1

OT3005:06 Rural and Urban Practice 2

OT3007:06Rural and Urban Practice Perspectives

OT3104:06 Rural and Urban Practice for Graduates

OT4006:12 Advanced Rural and Urban Practice Perspectives

OT4001:12 Advanced Rural or Urban Practice

OT4101:06 Advanced Rural or Urban Practice (Honours)

PC2004:03 Professional Pharmacy Practice 1

PC3015:03 Professional Pharmacy Practice 2 (Honours) Part 1 of 2

PC3016:03 Professional Pharmacy Practice 2 (Honours) Part 2 of 2

PC3204:03 Professional Pharmacy Practice 2 Part 1 of 2

PC3205:03 Professional Pharmacy Practice 2 Part 2 of 2

PC4103:03 Professional Pharmacy Practice 3

PC4203: 12 Professional Pharmacy Practice 4

PS3005:09 Physiotherapy Theory and Application 1

PS3007:12 Physiotherapy Theory and Application 1

PS3105:09 Physiotherapy Theory and Application 1 (Honours)

PS3107:09 Physiotherapy Theory and Application 1 (Honours)

PS4001:12 Physiotherapy Theory and Application 2

PS4101:09 Physiotherapy Theory and Applications 2 (Honours)

PY6001:04 Practicum 1

PY6002:04 Practicum 2

PY6003:04 Practicum 3

PY6201:03 Research Thesis A

PY6202:03 Masters Thesis B (Part 1 of 2)

PY6203:03 Masters Thesis B (Part 2 of 2)

PY6212:03 Doctoral Thesis B (Part 1 of 2)

PY6213:06 Doctoral Thesis C

PY6214:06 Doctoral Thesis D (Part 1 of 2)

PY6215:03 Doctoral Thesis D (Part 2 of 2)

PY6216:03 Doctoral Thesis B (Part 2 of 2)

PY6221:03 Advanced Practicum A

PY6222:03 Advanced Practicum B

SL2011:03 Speech Pathology Processes A

SL2012:03 Speech pathology Processes B

SL3003:03 Speech Pathology Practice 2

SL3006:03 Speech Pathology Practice 3

SL3106:03 Speech Pathology Practice 3 (Honours)

SL4002:06 Speech Pathology Practice 4

SL4004:06 Speech Pathology Practice 5

SP3008:03 Sport and Exercise Science Practice

TV1002:06 Veterinary Professional Life 2

TV1003:06 Animal Structure and Function

TV1101:03 Veterinary Professional Life 1

TV1200:03 Veterinary Professional Life 2

TV2001:12 Integrated Animal Structure and Function 1

TV2002:12 Integrated Animal Structure and Function 2

TV3001:12 Transitions from Health to Disease 1

TV3002:12 Transitions from Health to Disease 2

TV4001:12 Veterinary Clinical Sciences 1

TV4002:12 Veterinary Clinical Sciences 2

TV5005:03 Veterinary Clinical and Professional Practice Part 1 of 4

TV5006:09 Veterinary Clinical and Professional Practice Part 2 of 4

TV5007:03 Veterinary Clinical and Professional Practice Part 3 of 4

TV5008:09 Veterinary Clinical and Professional Practice Part 4 of 4

WS3026:03BCW Field Placement

WS3503:09Field Education 1

WS4504:09Field Education 2

WS5303:09Field Education 1

WS5604:09Field Education 2

14. Schedule B courses

Bachelor of Arts- Bachelor of Social Work

Bachelor of Business – Bachelor of Psychology

Bachelor of Business – Bachelor of Psychological Science

Bachelor of Dental Surgery

Bachelor of Education

Bachelor of Education (Early Childhood Education)

Bachelor of Education (Primary)

Bachelor of Education (Secondary)

Bachelor of Education (Secondary) – Bachelor of Arts

Bachelor of Education (Secondary) – Bachelor of Science

Bachelor of Education with Honours

Bachelor of Education Professional Development

Bachelor of Education with Honours (Professional Development)

Bachelor of Education with Honours (Graduate)

Bachelor of Education – Bachelor of Arts

Bachelor of Education– Bachelor of Languages

Bachelor of Education – Bachelor of Science

Bachelor of Sport and Exercise Science - Bachelor of Education

Bachelor of Exercise Physiology (Clinical)

Bachelor of Health Science (Physician Assistant)

Bachelor of Medical Laboratory Science

Bachelor of Medicine, Bachelor of Surgery

Bachelor of Medicine, Bachelor of Surgery (Honours)

Bachelor of Nursing Science

Bachelor of Nursing Science – Bachelor of Midwifery

Bachelor of Occupational Therapy

Bachelor of Pharmacy

Bachelor of Physiotherapy

Bachelor of Psychological Science

Bachelor of Psychological Science (Honours)

Bachelor of Psychology

Bachelor of Social Work

Bachelor of Social Work- Bachelor of Laws

Bachelor of Speech Pathology

Bachelor of Sport and Exercise Science

Bachelor of Sport and Exercise Science – Bachelor of Business

Bachelor of Sport and Exercise Science - Bachelor of Education (Secondary)

Bachelor of Sport and Exercise Science – Bachelor of Psychological Science

Bachelor of Veterinary Science

Graduate Diploma of Education

Graduate Diploma of Education (Secondary)

Graduate Diploma of Midwifery

Graduate Diploma of Psychology

Postgraduate Diploma of Midwifery

Postgraduate Diploma of Psychology

Master of Midwifery (Endorsed Midwife)

Master of Nursing (Nurse Practitioner)

Master of Psychology

Master of Psychology (Clinical)

Master of Social Work (Professional Qualifying)

Doctor of Psychology

Doctor of Psychology (Clinical Psychology)

Administration

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Academic

Version no

17-1

Date for next review

12/04/2020

Revision History

Version

Approval date

Implementation date

Details

Author

17-1

07/04/201712/04/2017

Minor Amendment – aligned with  Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress and Academic Progression Policy

Coordinator Operations, Student Services

16-1

11/11/2016

15/11/2016

Minor amendments: 1. Alignment of roles to new Student Services structure; 2. Removal of the process to automatically apply Restricted Enrolment (RE) sanctions to students with an academic status of Statement Required (SR); 3. Inclusion of the ability to email Academic Progression communications to both JCU and personal email addresses.

Acting Director, Student Services

15-1

9/11/2015

1 January 2016

Procedures removed from the Academic Progression Policy to this separate document after major review of the policy.

Project Officer Division of Global Strategy & Engagement