Higher Degree by Research Requirements: Bridging Policy and Transitional Arrangements

Policy Research Education Higher Degree by Research Requirements: Bridging Policy and Transitional Arrangements

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NOTE: This Policy is Under Review- For further information regarding this policy please contact the Graduate Research School by email  grs@jcu.edu.au.

Intent

The purpose of this policy is to provide the requirements and arrangements for Higher Degree by Research (HDR) candidates enrolled in the degrees listed in Schedule 1 to facilitate the transition to the HDR Requirements [1] which came into effect on 1 January 2014.

HDR candidates who are enrolled in the listed degrees were enrolled under previous policies which will be disestablished.

The intent of this policy is to ensure these candidates can be managed under the HDR Requirements, whilst ensuring they are not disadvantaged. Thus this policy specifies the sections of the HDR Requirements from which such candidates are exempt (Section 2), or for which they are subject to Transitional Arrangements (Section 3).

Scope

These requirements apply to candidates enrolled in the listed degrees (Schedule 1).

Definitions

Terms mentioned in this document and not defined here are defined in the Glossary of Terms for Policies in the Student and Teaching and Course Management chapters of the University Policy Library. Policies and procedures mentioned in this document are referenced within this document as numbered endnotes.

Listed degrees means the degrees listed in Schedule 1.

Background

  1. The HDR Requirements [1] which came into effect on 1 January 2014 include substantive changes to the following aspects of the research higher degrees offered by James Cook University:
    1. Entry requirements
    2. Course duration and structure
    3. Professional development activities
    4. Milestones and reporting
    5. Procedures for dealing with Unsatisfactory Progress and Discontinuation
  2. HDR candidates enrolled in the listed degrees were enrolled under the policies in effect at that time:
    1. Doctor of Philosophy Degree Requirements (candidates enrolled prior to 1 April 2011)
    2. Research Doctorate Degree Requirements (candidates enrolled after 1 April 2011)
    3. University Requirements for the Postgraduate Award Masters by Research (candidates enrolled prior to 1 April 2011)
    4. Master Degree Requirements (candidates enrolled after 1 April 2011)
  3. All HDR candidates sign an acceptance form on enrolment that includes an agreement to abide by the policies of the University as they may be ‘in force’ or ‘as amended’ from time to time. Thus from January 1 2014, the HDR Requirements [1] apply to HDR candidates admitted to the listed degrees for the remainder of their candidature, except as detailed in this policy.
  4. This policy details the clauses of the HDR Requirements that will not apply to candidates enrolled in listed degrees and provides an overview of the clauses of the HDR Requirements {1} that will require transitional arrangements.

Exemptions

  1. HDR candidates in the listed degrees are exempted from Sections and Clauses of the HDR Requirements [1] as specified below:
    • Section 1 APPLICATION: All clauses, except 1.2.5 and 1.4
    • Section 3 COURSE COMPONENTS: Developmental Activities: clauses 3.1.2, 3.2.2, 3.2.3, 3.2.4
    • Section 4 SUPERVISION AND MANAGEMENT OF CANDIDATURE: 4.1.2 Composition of Candidature Committee
    • Section 5 MILESTONES AND REPORTING: 5.1.1; 5.2 Confirmation of Candidature Milestone (all clauses); 5.3 Mid-Candidature Review Milestone (all clauses).

Where not exempted as specified above, HDR candidates will be subject to either the HDR Requirements or the Transitional Arrangements as outlined in Section 1.3.

Transitional Arrangements

  1. The Confirmation of Candidature and Mid-Candidature Review sections of the previous policies (as per 1.1.2 b and d above) will continue to apply to HDR candidates in the listed degrees as outlined in Appendix 1 to this policy.
  2. There will be no changes to the Candidature Committee of HDR candidates in the degrees except by the HDR Variation of Candidature Procedure [2].
  3. The following Sections of the Higher Degree by Research Requirements [1] are elaborated in Guidelines that apply to HDR candidates in the listed degrees (at Appendix 2).
    • Section 2 OPERATIONAL REQUIREMENTS FOR CANDIDATURE: 2.2.2 Campus Attendance; 2.4.3 Maximum Duration of Candidature; 2.5 Extension of Duration of Candidature; 2.6 Leave of Absence
    • Section 5 MILESTONES AND REPORTING: 5.2.3 Overdue Confirmation of Candidature; 5.5.5 Overdue Progress Reports.

Disestablishment of Policies

  1. The following policies will be disestablished from 1 April 2014:
    1. Appeals – Research Masters and Doctoral Degrees
    2. Confirmation Seminar
    3. Doctor of Philosophy Degrees – Criteria to be Used by Examiners
    4. Doctor of Philosophy Degrees – Information for Examiners
    5. Doctor of Philosophy Thesis Guide
    6. Masters by Research Degrees – Criteria to be Used by Examiners
    7. Masters by Research Degrees – Information for Examiners
    8. Pre-Completion Seminar
    9. Publications from Research Conducted by Higher Degree by Research Candidates
    10. Doctor of Philosophy Degree Requirements (candidates enrolled prior to 1 April 2011)
    11. Research Doctorate Degree Requirements (candidates enrolled after 1 April 2011)
    12. University Requirements for the Postgraduate Award Masters by Research (candidates enrolled prior to 1 April 2011)
    13. Master Degree Requirements (candidates enrolled after 1 April 2011)

Related Documents and Legislation

  1. HDR Requirements Policy
  2. HDR Variation of Candidature Procedure
  3. HDR Discontinuation Procedure
  4. HDR Enrolment Procedure
  5. HDR Under Review Procedure

Appendix 1 – Doctoral Candidates

The following requirements are extracted from the Research Doctorate Degree Requirements Policy (with minor corrections in italics).

Confirmation of Candidature

  1. The candidate shall apply to have their candidature confirmed in accordance with the prescribed process and within the timeframe stipulated in the offer letter provided at the time of admission to provisional candidature.
  2. The Confirmation of Candidature process shall include three items for assessment by the Candidature Committee:
    1. A project proposal of at least 2000 words;
    2. A seminar outlining the proposed research which shall be presented orally to the Candidature Committee and which will normally be open to the University community;
    3. A substantive piece of written work prescribed by the Supervisory Team, normally a literature review or a paper presenting some of the results of relevant research.
  3. The candidate’s performance in the Confirmation of Candidature Process shall be assessed by the members of the Candidature Committee using the relevant prescribed process. The Candidature Committee shall meet with the candidate to discuss the outcome of the process and advise the candidate of their conclusions.
  4. Candidates approved for absence from the University [2] may apply to the Research Education Sub-Committee (RESC) through the Primary Advisor and the Head of School for approval to complete the oral presentation by telecommunications.
  5. Candidates for a Research Masters degree who wish to use the Confirmation of Candidature process to upgrade to a doctorate with the agreement of the Primary Advisor, the Head of School and the RESC but must complete the confirmation of candidature process as outlined above, irrespective of whether they completed confirmation of candidature at Masters level. Candidature may be confirmed, with evidence of satisfactory progress, after six months of full-time or 12 months of part-time provisional candidature.
  6. In considering the report on the Confirmation of Candidature the RESC may interview the candidate, and if appropriate, any member(s) of the Candidature Committee, and any other relevant person, and can seek expert peer review to resolve disputes.
  7. One of the following shall then be approved:
    1. Confirmation of candidature; or
    2. Confirmation of candidature conditional on additional specified requirements; or
    3. Reconsideration of candidature within six months of the initial presentation subject to additional work undertaken to the satisfaction of the RESC; or
    4. Candidature for Doctoral studies be replaced by candidature for research Masters studies; or
    5. That the candidate be asked to show cause why his or her candidature should not be terminated. Under these circumstances, the candidate may be offered a Graduate Certificate of Research Methods if the work specified in 7.2 above has been completed at a standard considered appropriate for such an award by the Candidature Committee.

Mid-Candidature Report

  1. After the equivalent of 1.5 years full-time candidature, the candidate is required to undertake the mid-candidature review process advised in the letter confirming their candidature unless the candidate meets the prescribed conditions for exemption.
  2. The Candidature Committee must meet with the candidate to discuss the outcome of the mid-candidature review.
  3. The results of the mid-candidature review process shall be reported upon by the members of the Candidature Committee using the process in place at that time.
  4. In considering the report on the mid candidature review, the Research Education Sub-Committee may interview the candidate, and if appropriate, any member(s) of the Candidature Committee, and any other relevant person, and can seek expert peer review to resolve disputes.
  5. In the event of an unsatisfactory mid-candidature review, one of the following will be recommended:
    1. Reconsideration of candidature after a prescribed period , subject to work undertaken to the satisfaction of the Candidature Committee;
    2. Candidature for Doctoral studies be replaced by candidature for Masters studies;
    3. That the Manager of the Graduate Research School provide the candidate with a Notification of Intention to Discontinue according to the HDR Discontinuation Procedure [3]. Under these circumstances, the candidate may be offered a Graduate Certificate or Graduate Diploma of Research Methods if work has been completed at a standard considered appropriate for such an award by the Candidature Committee.

Appendix 2 – Research Masters Candidates

The following requirements are extracted from the Master Degree Requirements Policy (with minor corrections in italics).

Confirmation of Candidature

  1. The candidate shall apply to have their candidature confirmed in accordance with the prescribed process and within the timeframe stipulated in the offer letter provided at the time of admission to provisional candidature.
  2. The Confirmation of Candidature process shall include three items for assessment by the Candidature Committee:
    1. a project proposal of at least 2000 words
    2. a seminar outlining the proposed research which shall be presented orally to the Candidature Committee and which will normally be open to the University community;
    3. a substantive piece of written work prescribed by the Advisory Panel, normally a literature review or a paper presenting some of the results of relevant research.
  3. The candidate’s performance in the Confirmation of Candidature Process shall be assessed by the members of the Candidature Committee using the relevant prescribed process. The Candidature Committee shall meet with the candidate to discuss the outcome of the process and advise the candidate of their conclusions.
  4. Candidates approved for absence from the University may apply to the Research Education Sub-Committee through the Primary Advisor and the Head of School for approval to complete the oral presentation by telecommunications.  
  5. In considering the report on the Confirmation of Candidature the Research Education Sub-Committee may interview the candidate, and if appropriate, any member(s) of the Candidature Committee, and any other relevant person, and can seek expert peer review to resolve disputes.
  6. One of the following shall then be approved:
    1. Confirmation of candidature; or
    2. Confirmation of candidature together with additional specified requirements; or
    3. Reconsideration of candidature within six months of the initial presentation subject to additional work undertaken to the satisfaction of the Research Education Sub-Committee;
    4. that the Manager of the Graduate Research School provide the candidate with a Notification of Intention to Discontinue according to the HDR Discontinuation Procedure [3]. Under these circumstances, the candidate may be offered a Graduate Certificate of Research Methods if the work specified in 6.2 above has been completed at a standard considered appropriate for such an award by the Candidature Committee.

Guidelines Applying to HDR Candidates in Listed Degrees

The following guidelines elaborate how the relevant clauses from the Higher Degree by Requirements Policy [1] will be applied to HDR candidates in the listed degrees, with the relevant dates for implementation. These guidelines apply to all HDR candidates enrolled in the listed degrees. However the timelines may be extended for candidates on Leave of Absence during the relevant periods.

Clause in HDR Requirements Policy

Date of Effect

Affected Candidates Enrolled in Listed Degrees*

Notes

2.2.2 A candidate enrolled as an external candidate is expected to be on campus for at least five working days per year as negotiated with their Advisory Panel to fulfil their degree requirements. Exceptions to this practice must be approved by the Dean, Graduate Research Studies as a Condition of Enrolment [4] or via the HDR Variation of Candidature Procedure [2].

From

September 1 2014

All

 

2.4.5 Candidates who exceed the maximum duration of their degree without an approved extension will be placed Under Review [5].

From

December 1 2014

All doctoral candidates who have consumed >5 EFTSL and Masters Candidates who have consumed >3 EFTSL

Affected candidates will be placed Under Review

  

All doctoral candidates who have consumed 4<5 EFTSL and Masters Candidates who have consumed <3 EFTSL

Affected candidates must apply for an extension of candidature at least five University working days before their thesis submission date or be place Under Review.

2.5 Extension to Duration of Candidature

2.5.1 Candidates wishing to extend their candidature beyond the maximum duration must apply [2] at least one calendar month prior to the specified date of thesis submission.

2.5.2 Candidates who exceed an approved extension period will normally be placed Under Review [5].

2.5.3 Extensions will normally be granted for a total of no more than 12 calendar months. Periods greater than this will be granted only under exceptional circumstances and require written permission from the Dean, Graduate Research Studies.

2.5.4 If an extension is granted, the candidate will be notified in writing of the revised date for thesis submission by the Graduate Research School.

2.5.5 If an extension is not granted, the candidature will be discontinued [2].

From

September 1 2014

All

The 12 calendar months maximum extension period will apply to candidature from September 1 2014 only.

Extension arrangements approved before September 1 2014 will be honoured.

2.6 Leave of Absence

2.6.1 All candidates wishing to take leave from their studies for a period greater than four weeks must apply to the Graduate Research School for Leave of Absence [2] at least five University working days prior to commencing this leave. This application must have the prior approval of their Primary Advisor.

2.6.2 Leave of Absence will not be granted prior to the successful completion of the Confirmation of Candidature Milestone (Requirement 5.2), except with the written permission of the Dean, Graduate Research Studies.

2.6.3 Leave(s) of Absence will normally be granted for a total of no more than six calendar months during an entire candidature. Periods greater than this will be granted only for: (1) major life events such as parenthood, and (2) other exceptional circumstances, and require written permission from the Dean, Graduate Research Studies.

2.6.4 Retrospective applications for Leave of Absence will not normally be approved without appropriate justification, e.g. emergency hospitalisation.

2.6.5 Candidates who take a period of Leave of Absence [2] without prior approval may be placed Under Review [5].

From

September 1 2014

All

The normal six month maximum period of Leave(s) of Absence applies to candidature after September 1 2014 only.

Leave of Absence arrangements approved before September 1 2014 will be honoured.

5.2.3 A candidate who does not have their candidature confirmed within 1 EFTSL of provisional enrolment without an extension [2] will be placed Under Review [5].

From

December 1 2014

All

 

5.5.3 If a candidate fails to submit a progress report, the outcome for that progress report will normally be recorded as Unsatisfactory, unless an alternative outcome is approved by the Dean, Graduate Research Studies.

From

December 1 2014

All

 

Schedule 1 – Listed Degrees

HDR candidates enrolled in any of the degrees listed below are subject to this Bridging Policy.

Study Package Code

Degree Title

19502

Doctor of Philosophy (Creative Arts) (Res)

29502

Doctor of Philosophy (Business) (Res)

69502

Doctor of Philosophy (Law) (Res)

104103

Master of Philosophy (Creative Arts) (Res)

104203

Master of Philosophy(Business) (Res)

24003

Master of Commerce (Res)

64003

Master of Laws (Res)

105702

Doctor of Pharmacy (Res)

79402

Doctor of Nursing Science (Res)

79502

Doctor of Philosophy (MHMS) (Res)

79602

Doctor of Public Health (Res)

79702

Doctor of Medical Education (Res)

79802

Doctor of Health Professional Education (Res)

100103

Master of Speech Pathology (Res)

72203

Master of Medicine (Res)

72803

Master of Pharmacy (Res)

74003

Master of Science (Res)

74703

Master of Nursing Science (Res)

75003

Master of Biomedical Sciences (Res)

75103

Master of Tropical Animal Science (Res)

75203

Master of Tropical Veterinary Science (Res)

75303

Master of Physiotherapy (Res)

75803

Master of Occupational Therapy (Res)

79203

Master of Sport and Exercise Science (Res)

49502

Doctor of Philosophy (Engineering) (Res)

50102

Doctor of Tropical Environmental Management (Res)

59502

Doctor of Philosophy (Science) (Res)

59602

Doctor of Astronomy (Res)

106803

Master of Philosophy(Engineering) (Res)

106903

Master of Philosophy (Science) (Res)

39502

Doctor of Philosophy (Education) (Res)

39602

Doctor of Education (Res)

89502

Doctor of Philosophy (Arts and Social Sciences) (Res)

104003

Master of Philosophy (Arts and Social Science) (Res)

Related policy instruments

Higher Degree by Research Requirements

Administration

Approval Details

Policy Sponsor:

Senior Deputy Vice Chancellor

Approval Authority:

Academic Board

Approval date:

22/06/2015

Version no:

V2.0

Date for next review:

17/03/2017

Revision History

Version

Revision date

Description of changes

Author

2.0

22/06/2015

Policy sponsor and approval authority amended to reflect approved policy framework

QSP

1.1

19/08/2014

Minor amendments – additional explanatory text added to Guidelines Applying to HDR Candidates in Listed Degrees section and timeline dates amended

Manager – Graduate Research School

1.0

17/03/2014

Policy established

<name of policy author>

Keywords

Keywords:

Research higher degree; transitional arrangements

There are no related procedures.

There are no other related documents.