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Archived Policies
- Provision for Defence Force Reservists Enrolled as JCU Students Policy
- Leave of Absence from Study Policy
- Intercampus Mobility
- Elite Athlete Friendly University Policy
- Guiding Principles for the Implementation of the National Network of Athlete Friendly Universities
- Admissions Policy - Schedule III - Courses Pertaining to Clause 8.2
- Review and Appeal of Final Subject Result Procedure
- Review of Final Subject Result Procedure
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Appointment of James Cook University Distinguished Professorships
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Professores Emeriti Policy
- Policy for the Affiliation of a Residential College
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Plant and Equipment
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Human Resources Delegation Policy
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
-
Health, Safety and Environment
-
Information and Communications Technology
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy effective from Jan 2019
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy (Applies to graduations after 1 September 2018)
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Credit Transfer Procedure
-
Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Review and Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
-
Student Fee Payments and Refunds Policy
- Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Policy search
Policy Student Services Enrolment Requirements for International Student Visa-Holders Policy
Enrolment Requirements for International Student Visa-Holders Policy
Intent
To specify the enrolment requirements for international student visa-holders, and the responsibilities of such students and Deans, in order to be compliant with the National Code of Practice for Providers of Education and Training to Overseas Students.
Scope
This policy applies to:
all international student visa-holders, and
Deans who monitor the enrolment of these students.
Definitions
Compulsory study period or trimester: study periods 1 and 2 and trimesters 21, 22 and 23.
Non-compulsory study period or trimester: all study periods and trimesters in effect at campuses, study centres or alliance institutions operating in Australia, other than study periods 1 and 2 or trimesters 21, 22 and 23.
Online, distance and external study: at James Cook University this means subjects with an attendance mode of ‘External’ or ‘Limited’.
Compassionate and compelling circumstances: circumstances beyond a student’s control which have had, or would have, an impact on a student’s course progress or well-being. These circumstances may include, but are not limited to:
serious illness or injury, where a medical certificate or psychologist’s report states that the student was/will be unable to attend classes;
bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided);
major political upheaval or natural disaster in the student’s home country;
a traumatic experience which has impacted the student, and which is supported by police or psychologists’ reports;
unavailability of subjects required for the student to progress in their course; and
inability to begin studying on the course commencement date due to delay in receiving a student visa.
Policy and Procedures
Students who are international student visa-holders must meet specific enrolment requirements in order to comply with the National Code of Practice for Providers of Education and Training to Overseas Students, which is administered by the Department of Education and Training (Department of Education). These enrolment requirements are established to ensure that students complete their course within the expected duration of study, as specified in the student’s Confirmation of Enrolment issued by the Department of Education. These requirements are in addition to the award requirements applicable to each course, and to the University’s undergraduate requirements or postgraduate requirements, as applicable.
1. Enrolment Requirements
1.1 International student visa-holders must enrol in the full load for each of the compulsory study periods/trimesters, unless:
a) they have been advised in writing by a Dean to take a reduced load, as a result of an intervention strategy implemented to assist students who are not making satisfactory academic progress, or
b) their enrolment in non-compulsory study periods/trimesters, within the same academic year, sufficiently compensates for the reduced load of the main study periods/trimesters, or
c) they have been given an approved leave of absence or approval for deferment due to compassionate or compelling circumstances, or
d) they have only one or two subjects remaining to complete their course.
1.2 International student visa-holders must not enrol in more than 25% of the total credit points for the course in online, distance or external study.
1.3 International student visa-holders must not study entirely through online, distance or external study in any compulsory study period or trimester.
2. Responsibilities of international student visa-holders
2.1 International student visa-holders must ensure that they are aware of the requirements of this policy, and that their application to enrol in subjects is consistent with these requirements.
2.2 International student visa-holders must be available to meet with the Dean when requested, and must follow the enrolment advice provided by them under clause 1 above, within 5 working days of receiving that advice, or risk cancellation of enrolment as outlined below.
a) International student visa-holders who do not follow the enrolment advice of the Dean when requested may be notified in writing by the Director, Student Services that their enrolment will be cancelled. Such notification will be provided as soon as practicable, and other than in exceptional circumstances, no later than the census date for that study period. A copy of this notification will be provided to the Manager, Academic Administration and Enrolment.
b) A student who wishes to appeal the decision of the Dean made under the provisions of this policy may lodge an appeal (see Student Appeals Policy).
3. Responsibilities of the Dean
3.1 The Dean will consult with international student visa-holders, at the start of the course and as required during the course, to develop and maintain a study plan which ensures that students complete the course within the expected duration of study.
3.2 The Dean will monitor the enrolments of international student visa-holders prior to the start of and during each compulsory study period/trimester to confirm that they comply with the enrolment requirements specified above.
3.3 Where the enrolment of an international student visa-holder does not comply with the enrolment requirements then the Dean will contact the student in a timely manner to discuss the subject selection and to provide written advice regarding appropriate subject selection.
3.4 Where the study plan shows that a student will not complete their course within the expected duration of study, then the Dean will:
a) provide such advice in writing, and in a timely manner, to the Manager, Academic Administration and Enrolment outlining the reasons why the student will not complete in the expected timeframe, and
b) provide a revised date for the expected completion of the course by the student.
Related documents, legislation
Framework for Postgraduate Courses Policy
National Code of Practice for Providers of Education and Training to Overseas Students
Approval Details
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Policy Sponsor | Vice Chancellor |
Approval Authority | Council |
Date for next Major Review (in accordance with the Policy Handbook) | 01/09/2013 |
Revision History
[Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment]
[Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect]
Version | Approval date | Implementation date | Details | Author |
19-1 | 09/03/2018 | 22/03/2019 | Policy sponsor and approval authority amended to reflect Council resolution 09/03/2018 | Quality, Standards and Policy Officer |
18-2 | 01/11/2018 | 03/12/2018 | Minor amendments to reflect establishment of Student Appeals Policy | Chair of Academic Board |
18-1 | 30/04/2018 | Changes made to reflect headline restructure 30/04/2018. | Quality, Standards and Policy | |
16-1 | 22/08/2016 | 23/08/2016 | Minor amendments to align with Council approved Academic and Student Delegations Register | Associate Director, Enrolment and Client Services |
15-1 | 31/08/2015 | 1/09/2015 | Policy sponsor amended to reflect Council approved Policy and Delegations Framework. | Quality, Standards and Policy Unit |
08-3 | 01/09/2008 | 02/09/2008 | Date notification sent by Approval Authority to University Secretary: 01/09/2013 | Approved by Academic Board |
08-2 | 01/08/2008 | 01/08/2008 | 01/08/2008 | Approved by the Vice-Chancellor on an interim basis prior to consideration by Academic Board |
08-1 | 04/07/2008 | 07/07/2008 | 07/07/2008 | Approved by the Vice-Chancellor on an interim basis prior to consideration by Academic Board |
Keywords | [list several relevant key words which may be used to search for and locate the policy in the Policy Library] |
- James Cook University
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