Examination Requirements Policy

Policy Student Services Examination Requirements Policy

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Policy and Procedures

1.   In these Requirements the following terms have the meanings set against them respectively:

Examination - an examination conducted by the University in a subject.

Examination room - in relation to an examination, a room appointed by the Director, Student Services  as a room in which the examination is to be held.

Chief Supervisor -  in relation to an examination, a person appointed by a competent officer of the University to be Chief Supervisor of examinations in the area in which the examination is to be held.

Supervisor - in relation to an examination, a person appointed by the Director, Student Services to be a supervisor of examinations in the area in which the examination is to be held. Where the context allows, the term includes a Chief Supervisor.

Candidate - in relation to an examination, a person who, whether or not that person has lodged an examination entry for the examination, has entered an examination room or the precincts thereof for the purpose of sitting for the examination.

Authorised material - material listed as ‘authorised’ in the final examination timetable and on the examination paper cover page.

Unauthorised - material not listed as ‘authorised’.

2.   A person other than a candidate, a supervisor or a person authorised by the relevant Associate Director, may not enter an examination room, except with the permission of a supervisor, during an examination period or during the period of 45 minutes immediately preceding or the period of 45 minutes immediately following an examination period. A person who has entered an examination room before the period of 45 minutes immediately preceding an examination period may not, except with the permission of a supervisor, remain in the examination room after the commencement of that period of 45 minutes.

3.   a.   A candidate arriving within the first hour of the duration of the examination period may enter an examination room only after receiving permission to do so from a supervisor. A candidate arriving after the first hour of the duration of the examination period will not be permitted to enter the examination room.

b.   A candidate may not leave an examination room, except in exceptional circumstances, within the first hour of the duration of the examination. Either the supervisor or the Examinations Officer may determine whether the circumstances are exceptional.

c.   A candidate may not leave an examination room at any time without the permission of a supervisor.

4.   A person, whether a candidate or not, who is given permission to enter or leave an examination room shall comply with all conditions on which the permission is given.

5.   Except for items approved by the Head of Academic Group concerned and specified in the examination timetable, a candidate shall not bring into an examination room any writing paper or blotting paper, or anything which, whether by writing, printing, or other marks on it or otherwise, conveys information concerning or otherwise has reference to any subject or is such that it may reasonably give rise to suspicion that it is capable of conveying information concerning or of having reference to any subject or that it was intended by the candidate to do so. It is immaterial that the subject is not a subject to which the examination relates.

6.   A candidate shall not during an examination period communicate by word or otherwise with any other person except a supervisor, or assist any other person to communicate with another person, or willingly receive a communication from any person other than a supervisor.

7.   A candidate shall not cheat in an examination, or do anything calculated to assist in cheating in an examination. A person, whether a candidate or not, shall not do anything intended or calculated to assist any other person sitting for an examination so as to defeat the purposes of the examination.

8.   A supervisor may require a candidate to show, by such means as the supervisor may specify and as are appropriate to the circumstances, that the candidate does not possess any such thing as is specified in Requirement 5, or that otherwise a breach of Requirement 5, Requirement 6, or Requirement 7 is not being or has not been committed; and the candidate shall comply with any such requirement.

9.   Failure to comply with requirements 5, 6, 7 or 8 may result in an allegation of misconduct that would be dealt with under the Student Academic Misconduct Requirements.

10.   A candidate shall bring to the examination room such means of identification as are prescribed, including a student identification card or another form of photographic identification and shall produce or keep displayed such means of identification in accordance with any direction given to the candidate by notice displayed in the examination room, by directions on an examination book, by a supervisor, or otherwise.

11.   A candidate for an examination shall upon entering an examination room proceed without delay to such place as may be directed by a supervisor or by notice or other means and shall not leave that place except with the permission or by the direction of a supervisor.

A supervisor may at any time direct a candidate to leave any such place and to occupy another place specified by the supervisor and a candidate shall without delay comply with any such direction.

12.   A candidate shall comply with all directions to candidates set forth on a writing book or other examination materials supplied and shall without delay comply with directions given by a supervisor.

A supervisor need not give to a candidate a reason for any direction or requirement given or made to the candidate.

13.   If in the opinion of a supervisor a candidate’s behaviour, dress, or appearance is such as to disturb or distract any other candidate or is otherwise improper, the supervisor may require that candidate to leave the examination room and if the candidate does not forthwith leave the examination room the permission to be on the premises of which the examination room is a part shall be deemed to be withdrawn and the candidate may be dealt with under the Student Conduct Policy.

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Academic

Approval Authority

Academic Board

Date for next Major Review (in accordance with the Policy Handbook)

31/12/2010

Revision History

Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment

Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect

Version

Approval date

Implementation date

Details

Author

16-1

22/08/201623/08/2016

Minor amendments to align with Council approved Academic and Student Delegations Register

Associate Director, Enrolment and Client Services

15-1

22/06/2015

 

Policy sponsor updated to reflect the approved policy framework.

Quality, Standards and Policy

14-1

5/06/2014

 

Roles amended to reflect organisation re-structure

Policy Officer

06-1

23/03/2006

 

Addition of definition of ‘Authorised material’ and ‘Unauthorised’ added to clause 1 - approved by Council

 
 

24/06/2004

 

Amendments approved by Council: ‘Registrar’ replaced by ‘Director, Student Affairs’ under the meaning of ‘Examination room’; Amendments to Clause 2 and 3; a new clause 9 added and original clauses 9, 10 and 11 re-numbered and clause 13 (originally clause 12), final sentence amended.

 

Keywords

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