Provision for Defence Force Reservists Enrolled as JCU Students Policy

Policy Student Services Provision for Defence Force Reservists Enrolled as JCU Students Policy

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Intent

The University supports students who are members of the Defence Forces Reserve and has adopted special provisions to ensure they are not unduly disadvantaged academically or financially as a consequence of participation in Australian Defence Forces Reserve activities.

Scope

These provisions apply to all students who are volunteer members of the Australian Defence Forces Reserve.

Definitions

For definitions refer to the Glossary of Terms for Policies in the Student and Teaching & Course Management chapters of the Policy Library.

Policy and Procedures

1. A student who is a volunteer member of the Australian Defence Forces Reserve and as such is required to attend one or more compulsory camps of continuous training in a year and occasionally a non-compulsory camp or course, may be granted special consideration with regard to attendance and assessment requirements.

1.1 In these circumstances the student shall provide the College Dean with a statement signed by an authorised officer of the Australian Defence Forces Reserve detailing the times when attendance at the camp or training course is to take place. Where possible, the College Dean will ensure that Subject Coordinators for subjects being undertaken by the student are notified of the approved absence and that the student is not disadvantaged in terms of any compulsory attendance requirements.

1.2 Where possible, the Subject Coordinator shall arrange to provide learning materials in alternative formats if the student is unable to attend face-to face classes during their Reservist activity.

1.3 A student may apply to the Subject Coordinator for additional time to complete assessment requirements, or a variation to the due date for submission of an assessment task on the grounds of being required to attend Australian Defence Forces Reserve training. Such a request shall be submitted in accordance with the relevant school’s policies, as soon as possible before the due date of the submission of the assessment task.

1.4 A student may apply for special consideration in the end of subject examination on the grounds of being required to attend Australian Defence Forces Reserve training. Such a request shall be submitted on the University’s prescribed form in compliance with the University’s Special Consideration, Supplementary, Deferred and Special Examinations Requirements.

1.5 Special consideration approved in clause 1.4 above may include the granting of a deferred or special examination.

1.6 A student whose Australian Defence Forces Reserve service commitments impact negatively upon their attendance and assessment performance may apply in writing to the relevant Deputy Vice-Chancellor for special consideration to withdraw from the subject without academic penalty (that is without a grade of fail on their academic record for subjects being undertaken in the current study period). Such written request must be submitted before the end of the study period.

1.7 Where it becomes apparent after the census date of the subject that a student’s Australian Defence Force Reserve service commitments make it impractical for them to complete the requirements of the subject, a student may apply for remission of HELP debt, re-credit of Student Learning Entitlement and/or refund of student contribution amounts or tuition fees on the prescribed form of application. Any such application will be considered in accordance with relevant legislation and University policy.

2. A student Reservist who is called upon for full-time service (eg as part of a peacekeeping or humanitarian aid operation) shall provide the College Dean with a statement signed by an authorised officer of the Australian Defence Forces Reserve detailing the expected duration of the call to service.

2.1 The College Dean will ensure that Subject Coordinators for subjects being undertaken by the student are notified of the approved absence and that provisions 1.1–1.6 detailed above, are applied where possible.

2.2 In the event a student Reservist is forced to withdraw from subjects after the census date of the subject in order to undertake full-time service, any application by the student for remission of HELP debt, re-credit of Student Learning Entitlement and/or refund of student contribution amounts or tuition fees will be considered in accordance with relevant legislation and University policy.

Related documents, legislation or JCU Statutes

Dates for Withdrawal Without Academic Penalty and Addition or Substitution of Subjects Without Prior Approval of Subject Coordinator

Commonwealth Assisted Students - Rules

Domestic Tuition Fee Policy

University Requirements for Undergraduate Coursework Awards

Special Consideration, Supplementary, Deferred and Special Examinations Requirements

Prescribed Forms

Defence Act 1903, as amended by the Defence Legislation Amendment (Enhancement of the Reserves and Modernisation) Act 2001

Defence Reserve Service (Protection) Act 2001

Administration

Approval Details

Policy Sponsor:

Deputy Vice-Chancellor Academic

Approval Authority:

Academic Board

Approval date:

23/06/2015

Version no:

15-1

Date for next review:

24/09/2012

Revision History

Version

Revision date

Description of changes

Author

15-1

23/06/2015

Approval authority amended to reflect approved policy framework

QSP

14-1

3/06/2014

Roles amended to reflect organisation re-structure

Policy Officer

07-1

24/09/2007

Policy established; Implementation: 25/09/2007

 

Keywords:

Defence Force Reserve, reservist, Head of School, Student Learning Entitlement, remission, HELP debt, peacekeeping, humanitarian aid operation, training

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