Student Fees and Charges Payment Allocation Policy

Policy Student Services Student Fees and Charges Payment Allocation Policy

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Intent

This policy outlines the rules which determine the order in which fees paid by students are allocated against student debts.

Scope

This policy applies to all fees paid by students to the University.

Definitions

Definition of terms for this policy are as per those listed in the Glossary of Student-Related Terms found in the JCU Policy Library, with the following exceptions:

  • Payment Allocation Rules: Rules which determine the order in which payments made by students are allocated to their debts.

  • Finance Category Priority: The order in which payments are allocated to different types of fees.

Policy and Procedures

1. Allocation of fees

  • The University has rules which determine the order in which fees paid by students are allocated to student debts.

2. Payment made with reference to a Fee Statement

  • Payments made using a specified Fee Statement number will be allocated to debts on that Fee Statement.

  • Payments made using a line item number on a Fee Statement will be allocated to the debt identified by that line number.

3. Payment made without reference to a Fee Statement number

  • Payment made without reference to an actual Fee Statement number will be allocated according to the Payment Allocation Rules.

3.1 Payment Allocation Rules

Payments are allocated against debts in the following order:

1. Due Date

2. Finance Category Priority

3. Transaction Date.

The Finance Category Priority indicates the priority for allocation of fees against debts by payment type. Finance Category Priorities are shown below:

Priority number

Fee type

1

Overseas Student Health Cover

2

Student Contribution, Domestic Tuition, International Tuition, Partner Tuition

3

Administration Fee and Penalty Charges, Student Loan

4

Subject Charges

Note: Payments will not be automatically allocated to student contribution amounts and domestic tuition fee payments where a student has elected to defer payment through the HELP scheme.

4. Fee Reversals

Where a fee is reversed, and the student has other outstanding debts, the credit created on the student’s account will be allocated according to the order specified by the Payment Allocation Rules in 3.1 above.

Related documents, legislation or JCU Statutes

AVCC Provision of Education to International Students - Code of Practice and Guidelines for Australian Universities 2005 - Australian Universities

National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007

Educational Services for Overseas Students (ESOS) Act 2000,

Approval Details

Policy sponsor:

Deputy Vice Chancellor, Academic

Approval authority:

Academic Board

Approval date:

24/06/2015

Version no:

15-1

Date for next review:

30/06/2013

Modification History

Version

Revision date

Description of changes

Author

15-1

24/06/2015

Policy sponsor and approval authority amended to reflect approved policy framework

QSP

Version no.

Approval date

Implementation date

Details

10-1

04/05/2010

05/05/2010

Approved by Vice-Chancellor

07-1

22/11/2006

5/11/2007

Approved by Finance Committee

There are no related procedures.

There are no other related documents.