Student Fees and Charges Payment Allocation Policy
This policy outlines the rules which determine the order in which fees paid by students are allocated against student debts.
This policy applies to all fees paid by students to the University.
Definition of terms for this policy are as per those listed in the Policy Glossary, with the following exceptions:
Payment Allocation Rules
Rules which determine the order in which payments made by students are allocated to their debts.
Finance Category Priority
The order in which payments are allocated to different types of fees.
Policy and Procedures
1. Allocation of fees
The University has rules which determine the order in which fees paid by students are allocated to student debts.
2. Payment made with reference to a Fee Statement
Payments made using a specified Fee Statement number will be allocated to debts on that Fee Statement.
Payments made using a line item number on a Fee Statement will be allocated to the debt identified by that line number.
3. Payment made without reference to a Fee Statement number
Payment made without reference to an actual Fee Statement number will be allocated according to the Payment Allocation Rules.
3.1 Payment Allocation Rules
Payments are allocated against debts in the following order:
- Due Date
- Finance Category Priority
- Transaction Date.
The Finance Category Priority indicates the priority for allocation of fees against debts by payment type. Finance Category Priorities are shown below:
Overseas Student Health Cover
Student Contribution, Domestic Tuition, International Tuition, Partner Tuition
Administration Fee and Penalty Charges, Student Loan
Note: Payments will not be automatically allocated to student contribution amounts and domestic tuition fee payments where a student has elected to defer payment through the HELP scheme.
4. Fee Reversals
Where a fee is reversed, and the student has other outstanding debts, the credit created on the student’s account will be allocated according to the order specified by the Payment Allocation Rules in 3.1 above.
Related documents, legislation or JCU Statutes
AVCC Provision of Education to International Students - Code of Practice and Guidelines for Australian Universities 2005 - Australian Universities
National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007
Educational Services for Overseas Students (ESOS) Act 2000
Deputy Vice Chancellor,Students
Date for next review
Description of changes
|18-1||09/03/2018||30/04/2018||Minor amendment to align with organisational structure||Quality, Standards and Policy Officer|
Policy sponsor and approval authority amended to reflect approved policy framework
Approved by Vice-Chancellor
Approved by Finance Committee
There are no related procedures.
There are no other related documents.