
Policy Student Services Student Results Policy effective from 1/1/2022 Academic Safety Net Guideline TP1
Academic Safety Net Guideline TP1
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Celebrating 50 Years
- ALTAR
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- ATSIP
- Australian Tropical Herbarium
- Careers at JCU
- Association of Australian University Secretaries
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- CITBA
- Centre for Tropical Bioinformatics and Molecular Biology
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Division of Research and Innovation
- Division of Services and Resources
- Division of Student Life
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- eResearch
- ERC
- Estate
- JCU Events
- Financial and Business Services Office
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- JCU Ideas Lab
- Indigenous Education and Research Centre
- Indigenous Legal Needs Project
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- JCU Connect
- JCU Contact Information
- JCU Eduquarium
- JCU Global Experience
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- LTSE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Provost
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni Awards
- Parents and Partners
- Pathways to university
- Planning and Performance
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Community, Marketing and Alumni
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Academic Promotion Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Quality and Planning
- Research Education
- Research Management
-
Student Services
- Academic Progression Policy effective 1/1/2022
- Academic Progression Policy effective to 31/12/2021
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Fee Payments and Refunds Policy
- Student Results Policy effective from 1/1/2022
- Student Results Policy effective to 31/12/2021
- Student Review and Appeals Policy
- Student Disability Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
To provide clarity and direction around the operationalisation of the Academic Safety Net provided by the University to students for subjects commenced after 1 February 2020 and before 27 July 2020. This Guideline supports the Student Results Policy and the Finalisation and Publication of Student Results Procedure.
Scope
This Guideline applies to all JCU campuses including Brisbane and Singapore. The Guideline will be available in the JCU Policy Library and applies to students enrolled in degrees by coursework. Students can be directed to the Guideline for any process related questions. This Guideline will apply:
- to subjects with a commencement date after 1 February 2020 and before 27 July 2020. Details of the start dates for Study Periods at JCU appear at 2020 Calendars and Important Dates website ; and
- to subjects which are part of a subject chain where the first subject in that chain commenced during the ASN Term and the second subject in that chain commenced on or after 27 July 2020
Definitions
Academic Safety Net is a term used by JCU for the purpose of publicising equity measures to students. Those equity measures were introduced in response to the learning, teaching and assessment disruption caused by COVID-19 during the ASN Term. Further information about the Academic Safety Net is available at https://www.jcu.edu.au/studentsuccess/academic-safety-net.
ASN Term means the period of time that this Guideline will apply and relates to Subjects with a commencement date after 1 February 2020 and before 27 July 2020. For the avoidance of doubt, Subjects commenced during the ASN Term but delivered across multiple teaching and study periods may be exempt from this Guideline and catered for in future guidelines or procedures. The study periods which are subject to this Guideline are:
a) SPs 1, 4, 5, 6, 7 JCUA
b) SPs 21, 22 JCUB
c) SPs 51 ,52, 55, 56, 58, 91 ,92, 94, 95 JCUS
d) SPs 64, 65 EAP
e) SP 46 & 47 JCUC Trimester
f) SPs 82, 83, 84 Online
g) SPs 12, 13, 14, 15 RGP
h) SPs 30, 31, 32 LDP
Subject chain means subjects undertaken in sequence. A final result will only be recorded for each subject after successful completion of all parts of the subject chain.
Guideline
1. Non-GPA results
Step | Action |
1.1 | JCU has considered the impact of COVID-19 on students and made changes to its usual process under the Student Results Policy and the Finalisation and Publication of Student Results Procedure. These changes include:
|
1.2 | For Subjects undertaken during the ASN Term there is a waiver of:
These results will be changed to WD (withdrawn without academic penalty) where a student has completed at least 80% of subject assessments. |
1.3 | A result of X awarded under the Student Results Policy will remain on a student’s official academic record and will not convert to a WD. |
1.4 | A result of N (fail) recorded due to an outcome decision under the Academic Misconduct Procedure will be recorded on a student’s official academic record and will not convert to a WD. |
2. Letter of Advice - Indicative GPA
Step | Action |
2.1 | During the ASN Term, students in Level 1 and 2 Coded subjects can apply for a Letter of Advice - Indicative GPA (Letter of Advice), where:
The Letter of Advice is not a final result and the student has no right of review under the Review and Appeal of a Final Subject Result Procedure. The Letter of Advice will not lapse or expire but will be subject to JCU’s published policies on admission and credit. |
2.2 | Students will be directed to a student form online to apply for a Letter of Advice within 10 university working days after the results publication date |
2.3 | A Letter of Advice cannot be provided to a student until all results have been finalised for the teaching period. The online form cannot be completed until this condition is met. |
2.4 | On submission, a form will be sent to the College that owns the subject. The form directs the College Academic Services Staff to enter the indicative result for the subject. Once all indicative results are entered, the form is sent to the Examinations Team |
2.5 | The Examinations Team finalise the form and generate the template Letter of Advice for the student. The student is emailed a Letter of Advice within 5 University working days, which is stored as a System Issued Document in SMS. |
2.6 | The Letter of Advice will include an Indicative GPA in numerical form. The Letter of Advice will not include a separate result for each subject undertaken by the student during the ASN Term. If a student believes their GPA is incorrect, based on results appearing LearnJCU, then they will be directed to their Subject Coordinator under clause 2 of the Review of Assessment and Access to Examination Scripts and Materials Procedure to seek feedback or a review of individual assessment pieces. |
2.7 | The Letter of Advice will invite the students to provide Feedback or direct students to the Student Review and Appeals Procedure (General) if the student feels the process was not undertaken in a procedurally fair manner. A student does not have a right to appeal the impact of the Academic Safety Net on their results. A student can provide feedback or make a complaint under the Student Complaints Management Policy and Procedures. |
2.8 | Study Abroad students are awarded results from subjects studied during the ASN Term. Due to this requirement all Study Abroad student subjects will be sent to the College Academic Services teams. The Examinations team will provide individual Colleges with a spreadsheet listing the Study Abroad students for that College. The Colleges will provide the Examinations Team with updated results for these students. The results will be sent to the Examinations team for uploading into SMS as a change of result. Once all results have been entered, an official academic record will be created in SMS and uploaded into eQuals for overseas institutions requirements. |
3. Opting in to the non-GPA schema
Step | Action |
3.1 | Students enrolled in Level 3 and higher-level coded subjects can apply to have all passing results converted to a Satisfactory result for the study period undertaken during the ASN Term. That application must be made within 10 University working days of the later of the results publication date or the date the student receives their final result for the subject. |
3.2 | Students must meet with their Academic Advisor or Course Coordinator in the first instance to understand the ramifications of this request. |
3.3 | The Change of Result form will provide notification that once the results have been converted, they cannot be reversed to the original result type. By submitting this form, students are consenting to the conversion of their results. |
3.4 | Students electing to take this option will complete a Change of Result Form (hyperlink) which is sent to the Examinations team for processing. |
3.5 | The Examinations team will then update the student’s results in SMS and send an email to the student to confirm the change has been made. The relevant Academic Services Team will be cc’d in to the response email to the student. A student comment will be loaded into SMS to reflect the student has requested the change. |
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor Students |
Version no | 20-1 |
Date for next Major Review | Nil – will expire 30 November 2020 |
Version | Approval date | Implementation date | Details | Author |
20-2 | 2/11/2020 | 4/11/2020 | Minor amendments relating to inclusion of Chained Subjects | Manager, Student Facing Policy |
20-1 | 30 June 2020 | 30 June 2020 | Guideline established | Manager, Student Facing Policy and Deputy Director, Student Services |
Keywords | COVID-19, Academic Safety Net, GPA, converting results |