Tuition Fee - Internal Sponsorship and Exemption Policy

Policy Student Services Tuition Fee - Internal Sponsorship and Exemption Policy

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Intent

It is the intention of the University that all internal sponsorships or exemptions of tuition fees relate to the planned strategic positioning of James Cook University (JCU). This policy stipulates:

  • the circumstances under which internal sponsorship or exemption of tuition fees will be considered for approval;

  • the approving authority for each category of internal sponsorship or exemption of tuition fees; and

  • the funding arrangements of internal sponsorship or exemptions of tuition fees.

Scope

The provisions of this policy are to be followed for all requests for internal sponsorship or exemption of published tuition fees for all students.

Definitions

A co-tutelle (or conjoint enrolment) student is a higher degree by research student for whom a formal conjoint enrolment agreement has been entered into between James Cook University and an appropriate international partner university.  Conjoint degree enrolment allows a student to concurrently complete a degree from JCU and an overseas university.

Tuition fees are the full fee amount for tuition as approved by the Vice Chancellor.

An internal sponsorship is where the University funds all or part of a student’s tuition fees, student contribution amount and/or other fees.

An exemption of tuition fees is where the tuition fee is waived in those circumstances permitted under the Higher Education Support Act (2003).

Policy and Procedures

1. Background

1.1 Legislative Requirements

The Higher Education Support Act (2003) stipulates requirements relating to tuition fee exemptions and requirements relating to treating all students fairly.

The Act only allows universities to exempt international tuition fee students from being charged tuition fees in the following instances:

  1. international research students who are recipients of competitive scholarships;

  2. co-tutelle research students; and

  3. overseas students on exchange programs.

In all other instances, universities must require students to be charged tuition fees.

1.2 Funding

For categories of students required by the Commonwealth Government to be charged tuition fees, internal sponsorship of tuition fees must be funded from a non-Commonwealth source. As funding allocations to Faculties and Divisions do not differentiate between Commonwealth and non-Commonwealth funding, it is assumed that the total value of internal sponsorship of tuition fees will not exceed the University’s non-Commonwealth income.

In order to capture the value of all fees not charged for both exemptions and internal sponsorships of tuition fees, University practice is to raise fees for all students to show the total fees for their studies. The fees due to the student are then reduced by the amount exempted or sponsored by JCU.

For fee exemptions, as there is no income received, the associated EFTSL are excluded from the distribution to faculties, the cost drivers for calculating Divisional allocations and Division consumption of support activities and allocation of University commitments and initiatives.

For internal sponsorships (full and partial) the amount of the fee sponsorship is deducted from the distribution to faculties.

1.3 Application process

All applications for internal sponsorship or exemption of tuition fees must be submitted on the appropriate application form, and be accompanied by appropriate supporting documentary evidence.

1.4 Approval Authority

Authority to approve internal sponsorship or exemption of tuition fees is specified under each category in Sections 2 and 3.

1.5 Notification to students

It is the responsibility of the requesting Division/College to notify students of the outcome of their application for an internal sponsorship or exemption of tuition fees and any conditions the student must meet in order to receive the sponsorship or exemption.

1.6 Categories of exemption or internal sponsorship

Categories of exemptions of tuition fees are detailed in section 2.

Categories of internal sponsorship of tuition fees are detailed in section 3.

Refer to Appendix A for a summary of the categories of internal sponsorship and exemption of tuition fees.

2.   Exemptions of Tuition Fees

2.1 International HDR students who win competitive stipend scholarships awarded on merit and who score above the designated cut-off on the JCU Order of Merit List.

Research students who are awarded a competitive stipend scholarship may be awarded a tuition fee exemption provided that they meet the eligibility conditions below. These tuition fee exemptions are for up to 2 years full-time equivalent study for Masters by Research students and up to 3.5 years full-time equivalent study for Doctor of Philosophy (PhD) students.

Eligibility

To be eligible for consideration for a tuition fee exemption, students must:

  1. score above the cutoff designated by the Research Education Sub Committee, on the JCU Order of Merit list; and

  2. be the recipient of a James Cook University Postgraduate Research Scholarship or other competitive stipend scholarship that meets the requirements set by the Research Education Sub-Committee.

Approval

Authorisation of internal sponsorship of tuition fees for students in this category rests with the Dean, Graduate Research, following the JCU Order of Merit process.

2.2 International HDR students enrolled in conjoint (co-tutelle) degrees

All conjoint degree enrolments are subject to formal agreement, signed by the Vice Chancellor or delegate.

Eligibility

All students enrolled in conjoint degrees formally agreed to by the Vice Chancellor are eligible to receive a tuition fee exemption.

Approval

No further approval is required as the tuition fee exemption is a consequence of a student’s enrolment in a conjoint degree.

2.3 Enrolled International or Domestic HDR students within defined candidature periods

There is no quota for this category of exemption of tuition fees, however the amount of candidature time that will be considered for exemption of tuition fees under normal circumstances will be:

- six months beyond the normal candidature period of two years for Masters by research students, and

- the fourth year of enrolment for PhD students.

Internal sponsorship of tuition fees may be considered for extra candidature time outside the above normal circumstances (Refer 3.3.2).

Eligibility

International HDR students must have paid all agreed tuition fees for two years for Masters by research and three years for PhD in order to be considered for a tuition fee exemption.

Domestic HDR students will not have paid tuition fees for their normal candidature period, as they would have studied under Research Training Scheme (RTS) places for that time. RTS limits candidature periods to two years for Masters by research and four years for PhD.

Students seeking an exemption of tuition fees for extra candidature time will need to show satisfactory progress, confirmed by the Dean, Graduate Research.

Approval

Authority for approval of tuition fee exemptions within the defined limits rests with the Dean, Graduate Research.

3.  Internal Sponsorships of Tuition Fees

3.1 JCU Staff Development

3.1.1 Graduate Certificate of Education (Academic Practice)

Requests for internal sponsorship of tuition fees for all academic staff undertaking the Graduate Certificate of Education (Academic Practice) will be administered in accordance with the Graduate Certificate of Education (Tertiary Teaching) Policy, rather than through this policy.

3.1.2 Staff Study Assistance Scheme

Requests for internal sponsorship of tuition fees for all other staff development will be administered in accordance with the Staff Study Assistance Scheme rather than through this policy.

3.2 Approved agreements for groups of students, established for strategic reasons

JCU may offer internal sponsorship of tuition fees to a group of students for strategic reasons. Refer to Schedule B for a list of current approved agreements.

Eligibility

All students who meet the requirements of the approved agreements will receive internal sponsorship of tuition fee specified by the agreement.

Approval

All agreements for internal sponsorship of tuition fees for groups of students must be approved in accordance with the provisions of Schedule B.

3.3 Individual students

3.3.1 Individual students - strategic reasons

JCU may offer internal sponsorship of tuition fees to an individual coursework or research student who is particularly relevant in realising JCU’s strategic objectives.  Any application for internal sponsorship of tuition fees for strategic reasons must include documentary evidence to support the application.

Approval

Approval of applications for internal sponsorship of tuition fees for individual students for strategic reasons must be approved by the Deputy Vice Chancellor Academic, on the recommendation of the relevant College Dean and/or Deputy Vice Chancellor.

3.3.2 Individual students - International HDR students exceeding the candidature period defined in section 2.3

Section 2.3 specifies the limits within which an exemption of tuition fees will be considered for  HDR students– i.e.:

- six months beyond the normal candidature period of two years for Masters by research students, and

- the fourth year of enrolment for PhD students

An internal sponsorship of tuition fees may be considered for extra candidature time beyond these defined limits.

Eligibility

International HDR students must have paid all agreed tuition fees for two years for Masters by research and three years for PhD in order to be considered for an internal sponsorship of tuition fees for extra candidature time.

For students seeking an internal sponsorship of tuition fees for additional candidature time beyond the limits defined in section 2.3, the School must attach a report to the application for internal sponsorship, as follows:

  • issues relating to the School’s management of the student’s supervision, the School must submit a report on the findings of an internal review of the situation and a plan to overcome the problems.

  • a University problem – for example, a power failure – the School must submit a report outlining the problem and the impact it had on the student’s ability to complete within the normal candidature period.

Approval

Applications for internal sponsorship of tuition fees for extension of candidature time for HDR students beyond the limits defined in section 2.3, must be approved by the Deputy Vice Chancellor Academic, on the recommendation of the relevant College Dean, Deputy Vice Chancellor and Dean, Graduate Research.

3.3.3 Individual students - exceptional circumstances

Where this policy does not adequately encompass a particular circumstance, the University may consider an individual’s case.  Exceptional circumstances will generally relate to compassionate circumstances or University error. Any application for internal sponsorship of tuition fees under exceptional circumstances must include documentary evidence of the exceptional circumstances.

Approval

Applications for internal sponsorship of tuition fees, due to exceptional and compassionate circumstances, rests with the Deputy Vice Chancellor Academic, on the recommendation of the relevant College Dean and Deputy Vice Chancellor.   The Director, Student Services will review all applications for internal sponsorship of tuition fees based on exceptional and compassionate circumstances, and may seek advice from: the Dean, Graduate Research  for HDR students; and from the Director, Future Students for international students; prior to the applications being forwarded to the Deputy Vice Chancellor Academic.

Authority for approval of internal sponsorship of tuition fees due to University error rests with the Director, Student Services up to a limit of $2,000 per student.  Authority above this limit rests with the Deputy Vice Chancellor, Academic.

4. Reporting

The Director, Student Services will report half yearly to the Student Fees and Charges Advisory Committee and the Graduate Research School on the number and type of Internal Sponsorships and exemptions of tuition fees approved by category for the current year.

Related documents, legislation or JCU Statutes

Supporting procedures/guidelines:

Appendices:

Schedule A:

Summary of Categories of Internal Sponsorship and Exemption of Tuition Fees

Schedule B:

Agreements for internal sponsorships for groups of students (refer to Clause 3.2 of the Policy) are to be approved as follows:

Arrangement

Details

Approval authority

Strategic International Sponsorships as a Recruitment Strategy, to the value approved each year by the Vice-Chancellor

 

Director, JCU International

Enhanced study for Exceptional Secondary School Students

Year 11 or 12 students undertaking a JCU subject taught through a secondary school will receive an internal sponsorship for 100% of the domestic tuition fee which is equivalent to the non-discounted upfront student contribution amount, funded by the relevant JCU College or Division.

Deputy Vice Chancellor (Academic), on the recommendation of the Deputy Vice-Chancellor

All other agreements for groups of students

 

Vice Chancellor, on the recommendation of the Student Fees and Charges Advisory Committee

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Academic

Approval Authority

Academic Board

Date for next Major Review (in accordance with the Policy Handbook)

1/06/2017

Revision History

Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment

Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect

Version

Approval date

Implementation date

Details

Author

16-1

23/08/2016

24/08/2016

Minor amendments to align with Council approved Academic and Student Delegations Register

Associate Director, Enrolment and Client Services

15-1

24/06/2015

 

Policy sponsor and approval authority amended to reflect approved policy framework

QSP

14-1

19/05/2014

 

Roles amended to reflect organization structure

Policy Officer

13-2

30/09/2013

15/10/2013

Recommendation from the Student Fees and Charges Advisory Committee meeting 12/09/2013 to amend the policy, was approved by the Vice -Chancellor on 30/09/2013.                

 

12-4

 

19/10/2012

Minor amendments: 3.1.1 title changed to Graduate Certificate of Education (Academic Practice); reference to Higher Degrees by Research Committee changed to: Research Education Sub-Committee.

 

12-3

 

07/09/2012

Schedule A removed and replaced with a link

 

12-1

30/05/2012

01/09/2012

Vice -Chancellor Approved

 

06-1

01/06/2006

   

Keywords

Tuition fee, internal sponsorship, JCU Postgraduate Research Scholarship (JCUPRS)

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