Medicine

What you need to do

This preparation checklist for Medicine placements covers the base requirements for MOST (but not all) host facilities.

As a JCU professional experience student it is your responsibility to ensure all pre-placement requirements are met. Please seek the advice of your placement coordinator or the Professional Placements Unit to confirm the pre-placement information and resources related to other States, services and facilities.

The following guidelines and checklist can be printed in hard copy or to PDF.

JCU Placement Procedure Infectious Disease Policy

As a JCU professional experience placement student you are required to read the Professional Experience Placement Procedures for students within the Division of Tropical Health and Medicine. The document contains vital information for all students  of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University in relation to professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.

You are also required to read the Procedure for Infectious Disease for students within the Division of Tropical Health and Medicine. This document guides students and the patients or clients they encounter regarding duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.

After reading these documents you must sign the Student Declaration, which confirms you have read and understood the contents of both procedures, and return the signed document to the Professional Placement Unit.

JCU Student Clinical ID Card and Name Badge

Clinical ID cards are issued to students by the Professional Placement Unit.

Clinical ID cards are not the same as JCU Student ID cards. To obtain a Clinical ID you must have first obtained a JCU Student ID.

After the census date the Professional Placement Unit will order first year student cards and notify you by email when they are ready for collection in person.

If your card is about to expire and you still require it, or if you lose your card, you will need to contact the Professional Placement Unit. Replacement cards will incur a small cost.

During professional experience placement you must wear your Clinical ID at all times. This includes placement at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.

Clinical ID cards are valid for the duration of your enrolment and must be returned to JCU at the completion of your course.

JCU Confidentiality Acknowledgement

You must complete and sign the JCU Confidentiality Acknowledgement every year.

In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.

Please download, complete, sign and submit the Confidentiality Acknowledgement to the Professional Placement Unit by email or in person, and retain a copy for your professional portfolio.

JCU Medicine Student Code of Conduct

As a JCU Medicine Student you are required to read, sign and date the JCU Medicine Program Student Code of Conduct.

A copy of your signed Code of Conduct should be provided to the Professional Placement Unit.

Working with Children Check – Blue Card

The Working with Children Check is a screening process that assesses your suitability to work with children based on known disciplinary and police information.

Please DO NOT submit your application directly to Blue Card Services. Applications are specific to JCU and must be submitted through the Professional Placement Unit. You should begin your application as soon as possible and submit it to the Professional Placement Unit for processing and submission. There is no fee for students. It can take up to 8 weeks to obtain a Blue Card because of the checks and processes involved.

The Blue Card is valid for three years. It must be renewed at least one month before its expiry date to retain currency.

It is your responsibility to maintain a current Blue Card throughout your course. It is also your responsibility to ensure your contact details are up to date with Blue Card Services. For example, if you change your address or phone number, you must contact Blue Card Services and provide your new details.

Start your Blue Card application

You should complete a Blue Card Application and submit it to the Professional Placement Unit along with all your other documents to verify your identification.

If you reside more than 50 km outside Cairns or Townsville, you should have your identification verified by a Justice of the Peace (JP) or other prescribed person using the Identification Verification by a Prescribed Person form. Send the completed form and your application by email to the Professional Placement Unit.

If you already hold a current Blue Card

If you already hold a Blue Card you should complete an Authorisation to Confirm a Valid Card/Application form to advise that you are undertaking child-related activities with additional organisations, under the responsibility of JCU. Please visit the Professional Placement Unit in person to submit the form, ensuring you bring your ID with you.

Australian Federal Police (AFP) National Criminal History Check

Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).

It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.

A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.

A fingerprint check is not required.

Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).

The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.

For further information, please visit the Australian Federal Police National Police Checks website. To start your online application, visit https://afpnationalpolicechecks.converga.com.au/.

When you receive your certificate, please provide a copy to the Professional Placement Unit.

First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate

First Aid and CPR training must be completed prior to commencing your first professional experience placement, or by week 12 of the first teaching period, whichever comes first.

A copy of your proof of course completion (i.e. the certificate) must be supplied to the Professional Placement Unit.

Please use a recognised Australian training provider and note that it can take up to 6 weeks to receive certificates. Course costs must be borne by you, the student.

First Aid certificates are valid for 3 years, while CPR certificates are valid for 12 months only.

Online courses and certificates that do not meet the Australian standards and/or do not include a face-to-face training requirement will NOT be accepted.

Immunisations 

In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.

Students entering into a QHealth facility need to provide the following mandatory immunisation requirements:

  1. Hepatitis B
  2. Measles, Mumps and Rubella (MMR)
  3. Varicella (chickenpox)
  4. Pertussis (whooping cough)

Vaccination

Evidence Required

Hepatitis B

You are required to provide evidence of immunisation and proof that you are immune to Hepatitis B (Seroconverted / Non-seroconverted).

Measles

Documented evidence of measles antibody (IgG) on serology or documented evidence of 2 measles vaccinations at least one month apart.

Mumps

Documented evidence of mumps antibody (IgG) on serology or documented evidence of 2 mumps vaccinations at least one month apart.

Rubella

Documented evidence of rubella antibody (IgG) on serology or documented evidence of 2 rubella vaccinations at least one month apart.

Varicella

Documented evidence of varicella antibody (IgG) on serology or documented evidence of varicella vaccination.

Pertussis

Documented evidence of pertussis booster vaccination in the previous 10 years.

In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver.

If you need to complete the immunisation process, please discuss this with your General Practitioner. You will need to start the immunisation process as soon as possible, as some courses takes 6 months to complete.

Please use one of the Queensland Health forms to submit your evidence either from your GP or from your own records and provide a copy of your proof of immunity documents to the Professional Placement Unit. You will also need to retain your evidence of immunity in your portfolio to take with you when you attend professional experience placement.

1. QH- VPD- Evidence Form - GP- Ask your treating medical practitioner, registered nurse, or occupational health provider to complete this form on your behalf as proof of the vaccinations/tests you have undertaken.

Or

2. QH- VPD – Evidence Form - Applicant - Use this form if you already have copies of acceptable forms of evidence.  You must attach copies of the appropriate documents, as outlined in the table below.

For more vaccination information please read the Vaccination Requirements Information Sheet or visit the Queensland Health website.

Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, or your General Practitioner.

Recommended Vaccination Schedule at JCU Health General Practice.

Queensland Health Orientation Checklist and eLearning Modules

Queensland Health has developed a detailed checklist of pre-placement requirements and online training modules for students.

Please peruse the Orientation Checklist carefully. You'll be required to complete the checklist and a number of eLearning modules prior to placement in Queensland Health facilities. Use the checklist to record your completion of the training modules and requirements.

It is important that you keep your certificates of completion in your professional portfolio as you may need to show them at the start of each clinical placement.

A copy of the signed and dated Orientation Checklist must be supplied to the Professional Placement Unit. Please retain the original for presentation at each placement.

You will require the Mozilla Firefox web browser to complete the online modules.

For further information and to complete the online eLearning modules, visit the Queensland Health website: https://www.health.qld.gov.au/employment/clinical-placement/requirements/students/orientation-requirements/default.asp

Supporting information and user instructions are available on the Queensland Health website: https://www.health.qld.gov.au/ahwac/docs/cet/registeriLearn.pdf

Note: JCU Medicine placement students must also complete and submit the Queensland Health OH&S Online Training Completion Declaration to the Professional Placement Unit to ensure they meet the Queensland Government's OH&S training requirements.

Queensland Health Student Deed Poll

You will need to complete and submit the Queensland Health Student Deed Poll prior to commencing a professional placement at a Queensland Health facility.

Note, you must sign the sixth page of the form in front of a witness.

Please download, complete, sign and submit your entire form to the Professional Placement Unit by Week 2 of the first study period, or prior to undertaking your first clinical placement, whichever comes first.

Northern Territory (NT) Health Orientations, Immunisations and Ochre Card

During the fifth and sixth year of your medical degree you may have the opportunity to study in the Northern Territory.

Each Australian State has different requirements relating to orientation, working with children checks and immunisations. In the Northern Territory, the appropriate working with children check is called the Ochre Card.

The NT Health Staff Immunisation Guidelines set out the immunisation requirements for health workers in the Northern Territory. There may also be site-specific requirements related to professional experience placement. It is your responsibility to ensure you have fulfilled all pre-placement requirements for the facility at which you will be placed before you start your placement.

Please provide a copy of all pre-placement documentation to the Professional Placement Unit.

Your Summary Checklist

Requirement Year 1 Year 2 Year 3 Year 4+
JCU Placement Procedure and Infectious Disease Policy

JCU Student Clinical ID Card and Name Badge

JCU Confidentiality Acknowledgement

JCU Medicine Student Code of Conduct

   
Working with Children Check - Blue Card

Check currency Check currency Check currency
Australian Federal Police (AFP) National Criminal History Check

Check currency Check currency Check currency
First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate

Check currency

Check currency

 
Immunisations:    
1. Hepatitis B   
2. Measles, Mumps and Rubella (MMR)    
3. Varicella (chickenpox)   
4. Pertussis (whopping cough)    
Queensland Health Orientation Checklist and eLearning Modules
For Queensland Health placements only 

Complete refresher modules

Complete refresher modules

Complete refresher modules

Queensland Health Student Deed Poll
For Queensland Health placements only

Northern Territory Health Orientation, Immunisations and Ochre Card
For Northern Territory placements only 
 

 

Check with the Professional Placement Unit for any additional placement requirements

Calendar 

2016 Placements Calendar

Websites

College of Medicine and Dentistry

Contacts

Pre-placement enquiries:

Please contact the Professional Placements Unit

All other enquiries:

First year students
MBBS1@jcu.edu.au

Second year students
MBBS2@jcu.edu.au

Third year students
MBBS3@jcu.edu.au

Fourth year students
MBBS4@jcu.edu.au

Fifth year students
MBBS5@jcu.edu.au

Sixth year students
MBBS6@jcu.edu.au