Medicine

What you need to do

This preparation checklist for Medicine placements covers the base requirements for most (but not all) host facilities.

As a JCU professional experience student it is your responsibility to ensure all pre-placement requirements are met. Seek the advice of your placement coordinator or the Professional Placements Unit to confirm the pre-placement information and resources related to other States, services and facilities.

To complete all your pre-placement requirements you will need to:

  1. Add an email signature to your JCU email address: How to add a signature to your JCU email address
  2. Scan your completed documents to dthmplacements@jcu.edu.au - How to scan documents

Guidelines and checklists

The following guidelines and checklist can be printed in hard copy or to PDF.

Placement Procedure and Procedure for Infectious Disease

As a JCU professional experience placement student you are required to read the Professional Experience Placement Procedures for students within the Division of Tropical Health and Medicine. The document contains vital information for all students  of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University in relation to professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.

You are also required to read the Procedure for Infectious Disease for students within the Division of Tropical Health and Medicine. This document guides students and the patients or clients they encounter regarding duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.

After reading these documents you must sign the Student Declaration, which confirms you have read and understood the contents of both procedures, and email the signed document to the Professional Placement Unit.

Confidentiality Acknowledgement

You must complete and sign the JCU Confidentiality Acknowledgement every year.

In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.

Download, complete, sign and email the Confidentiality Acknowledgement to the Professional Placement Unit and retain a copy for your professional portfolio.

Medicine Student Code of Conduct

As a JCU Medicine Student you are required to read, sign and date the JCU Medicine Program Student Code of Conduct.

A copy of your signed Code of Conduct should be provided to the Professional Placement Unit.

Student Clinical ID Card and Name Badge

Clinical ID cards are issued to students by the Professional Placement Unit

Clinical ID cards are not the same as JCU Student ID cards. To obtain a Clinical ID you must have first obtained a JCU Student ID.

After the census date the Professional Placement Unit will order first year student cards and notify you by e-mail when they are ready for collection in person.

If your card is about to expire and you still require it, or if you lose your card, you will need to contact the Professional Placement Unit. Replacement cards will incur a small cost.

During professional experience placement you must wear your Clinical ID at all times. This includes placements at JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.

Clinical ID cards are valid for the duration of your enrolment and must be returned to JCU at the completion of your course.

Working with Children Check - Blue Card

The Working with Children Check is a screening process that assesses your suitability to work with children based on known disciplinary and police information. You must only use the JCU version of the blue card applications as provided below.

Commence your application as soon as possible and submit it to the Professional Placement Unit for processing and submission. Note: that it can take up to 8 weeks to obtain a Blue Card. There is no fee for students and it is valid for three years. It must be renewed at least one month before its expiry date to retain currency.

It is your responsibility to maintain a current Blue Card throughout your course. It is also your responsibility to ensure your contact details are up to date with Blue Card Services. For example, if you change your address or phone number, you must contact Blue Card Services and provide your new details.

Start your Blue Card application

Complete a Blue Card Application relevant to your campus and visit the Professional Placement Unit along with all your other documents to verify your identification and submit your application.

If you reside more than 50 km outside Cairns or Townsville, you should have your identification verified by a Justice of the Peace (JP) or other prescribed person using the Confirmation of Identity Form. Then email both your application and confirmation of identity forms (preferably as pdf files) to Professional Placement Unit. Enter Blue Card Application as the subject heading of your email.

If you already hold a current Blue Card

If you already hold a Blue Card you should complete a Link an Applicant or Card Holder to this Organisation Form to advise that you are undertaking child-related activities with additional organisations, under the responsibility of JCU.

Visit the Professional Placement Unit in person to complete part G of the form and to submit the application, ensuring you bring two form of ID with you.

Australian Federal Police (AFP) National Criminal History Check

Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).

It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.

A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.

A fingerprint check is not required.

Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).

The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.

For further information, visit the Australian Federal Police National Police Checks website.

When you receive your certificate, provide a copy to the Professional Placement Unit.

First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate

First Aid and CPR training must be completed prior to commencing your first professional experience placement, or by week 12 of the first teaching period, whichever comes first.

A copy of your proof of course completion (i.e. the certificate) must be supplied to the Professional Placement Unit.

Use a recognised Australian training provider and note that it can take up to 6 weeks to receive certificates. Course costs must be borne by you, the student.

First Aid certificates are valid for 3 years, while CPR certificates are valid for 12 months only.

Online courses and certificates that do not meet the Australian standards and/or do not include a face-to-face training requirement will NOT be accepted.

Health and Immunisation

In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.

VaccinationEvidence Required
Hepatitis B You are required to provide evidence of immunisation and proof that you are immune to Hepatitis B (Seroconverted/Non-seroconverted).
Measles, Mumps & Rubella Documented evidence of each antibody (IgG) on serology or documented evidence of 2 measles vaccinations at least one month apart.
Varicella Documented evidence of varicella antibody (IgG) on serology or documented evidence of varicella vaccination.
Pertussis Documented evidence of pertussis booster vaccination in the previous 10 years.

In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver.

If you need to complete the immunisation process, discuss this with your General Practitioner. You will need to start the immunisation process as soon as possible, as some courses takes 6 months to complete.

JCU Health Record and Immunisation Form

It is a JCU requirement that ALL professional placement students have their General Practitioner complete sections of the JCU Health Record and Immunisation Form. This form is only required by new students commencing at JCU in 2017 unless your discipline is specified in Section 3. Download the form and take it to your GP.

Once complete provide a copy of your proof of immunisations along with the JCU Health Record and Immunisation Form to the Professional Placement Unit.

Section 1 - Vaccines Preventable Disease Evidence ALL students to complete
Section 2 - Non-Responder to Hepatitis B Vaccine Acknowledgement For students who are NOT immune to Hepatitis B
Section 3 - Exposure Prone Procedures

Required by Fourth Year Bachelor of Medicine/Bachelor of Surgery

Required by First Year Bachelor of Health Science(Physician's Assistant), Bachelor of Nursing Science/Bachelor of Midwifery and Postgraduate Midwifery.

Students studying the Bachelor of Dental Surgery should complete this section at the beginning of each year.

Section 4 - Inherent Requirements ALL students to complete

Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, or your General Practitioner.

Recommended Vaccination Schedule at JCU Health General Practice.

For more vaccination information visit the Queensland Health website.

Tuberculosis (TB)

It is a requirement of your Course that you complete the Queensland Health Student TB Assessment and Screening Form prior to placement.

It is a requirement of your Course that you complete the Queensland Health Student TB Assessment and Screening Form prior to placement. The TB Assessment and Screening Form is a self – assessment form. TB screening is generally considered to be a once only requirement. However, if during your placements, you knowingly come into contact with someone with TB, you should have your baseline TB status checked again.

Read it carefully and respond to the questions. Then check your responses with the screening criteria on Page 3.

The majority of students will have no further course of action however:

If you identified any of the following countries/regions in Q1 and Q2 : Africa, Asia, South America, Oceania & Pacific Islands ( Not Australia/New Zealand) then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit.

Generally Tuberculin Skin Testing in is required if the student is born in a country with a high incidence of TB, or has resided for a cumulative time of 3 months or longer in a country with a High Incidence of TB.

If you answer YES to Questions 3, 4, 7, 8  or 9 then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit. Disregard Question 8 if you do not know your allocated placement ward location.

If you identify as an at risk student ensure that you make this appointment as soon as you can and that you take the Queensland Health Student TB Assessment & Screening form with you. You must have a Mantoux Test at a TB Control Unit as many health services (e.g. NSW Health) will not accept a Mantoux Test from a private pathology service.

You will need to provide the date of your Mantoux Test to the Professional Placement Unit. A student with a positive test for TB is encouraged to follow up with their Discipline Placement Coordinator for a confidential discussion.

You are ALL also required to keep this form with your other pre-placement mandatory documents and email the Tuberculosis Assessment & Screening form to dthmplacements@jcu.edu.au

Queensland Health Orientation Checklist and iLearning Modules

Queensland Health has developed a detailed checklist of pre-placement requirements and online training modules for students.

Prior to commencing a placement, you are required to visit Queensland Health website and complete a number of online training modules. You will require the Mozilla Firefox web browser to complete the online training.

In order to meet the Queensland Government's OH&S training requirements JCU placements students must complete and submit to the Professional Placement Unit.:

Keep your original certificates of completion in your professional portfolio, as you may need to show them at the start of each clinical placement.

Supporting information and user instructions are available on iLearn User Help for Students and How to locate courses on iLearn

Queensland Health Student Deed Poll

You will need to complete and submit the Queensland Health Student Deed Poll prior to commencing a professional placement at a Queensland Health facility.

Note, you must sign the sixth page of the form in front of a witness.

Download, complete, sign and submit your entire form to the Professional Placement Unit by Week 2 of the first study period, or prior to undertaking your first clinical placement, whichever comes first.

Townsville Hospital and Health Service Fire and Emergency Response Training

You will need to complete the updated Fire and Emergency Response Training module if you are attending placement at The Townsville Hospital and Health Service.

Fire and Emergency Response Training

Create an account using your JCU email address. Refer to the Fire and Emergency Response Training User Guide. Email your certificate of completion to the Professional Placement Unit and take a copy with you to your placement.

As this is a site specific module, you’ll need to complete this training for every placement you attend under The Townsville Hospital and Health Service.

NSW Health Placements

Clinical Placement Information:

Before placements in NSW Health Facilities can proceed James Cook University must have a current Student Placement Agreement with the Local Health District in which that placement is to occur. Without this Student Placement Agreement, the placement cannot proceed.

Student clearances for clinical placements:

The NSW Health Employment Checks Policy requires that all students who wish to complete their placement in a NSW Public Health Facilities must undertake a National Criminal Record Check.

Students are also required to comply with the NSW Health policy Occupational Assessment, Screening and Vaccination Against Specified Infectious Disease and any other relevant policies.

Students are required to be ‘verified’ prior to attending placement in a NSW Public Health Facility.

This means that you have to demonstrate to a NSW Health Placement Coordinator that you have met the mandatory requirements for placement in NSW. To be compliant and subsequently verified you will need to:

  • Submit a current  AFP National Criminal History Check ( valid for three years from the date of issue)
  • Complete and submit NSW Health Code of Conduct
  • Complete the TB assessment Tool (see below)
  • Provide evidence of immunity for Hepatitis B, Pertussis, Diphtheria, Tetanus, Varicella, Measles, Mumps and Rubella
  • Complete and Submit Form 2: TB Assessment Tool and Form 3: Student Undertaking/Declaration to your JCU placement coordinator who will then send them to the NSW Health Placement Coordinator. These forms can be found on page 24 and 25 of  the Occupational Assessment, Screening and Vaccination Against Specified Infectious Disease

These documents must go to your JCU Placement Coordinator in the first instance and then to dthmplacements@jcu.edu.au

Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.

Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.

When the NSW Placement coordinator has reviewed your mandatory requirements, they will then updated your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.

Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.

Mandatory Online Learning Modules

Students will be required to log in to My Health Learning with their eight-digit StaffLink ID user name and password.

Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.

The mandatory modules include:

  • Aboriginal Culture – Respecting the Difference
  • Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
  • Hand Hygiene
  • Hazardous Manual Tasks
  • Introduction to Work Health and Safety
  • Privacy Module 1 – Know Your Boundaries

For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33.

Students will need to contact the State-Wide Service Desk to have their StaffLink ID passwords reset or if they are having issues with accessing HETI Online. Refer to Guide for students in Contacting the State-Wide Service Desk

Guide for students - Log into HETI Online and Complete Mandatory Training

Guide for students - NSW Health Student Online Accounts (Stafflink ID and Password)

FAQs for students

The NSW Health Clinical Placement Information

The NSW Health Verificaton Forms

Northern Territory (NT) Health Orientations, Immunisations and Ochre Card

If you have placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement at the following link: https://health.nt.gov.au/careers/student-placements/before-you-start-your-student-clinical-placement

Students on placements must make sure they’ve completed the relevant requirements in the table provide, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form  NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card.

Immunisation requirements

Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine preventable diseases:

  • Measles, Mumps & Rubella
  • Diphtheria, tetanus, pertussis
  • Hepatitis A (if you will be working with children or in remote communities)
  • Hepatitis B
  • Varicella
  • Influenza
  • Tuberculosis (dependent on work area) – Mantoux test.

If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.

Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet .

Provide a copy of all pre-placement documentation to the Professional Placement Unit.

Your Summary Checklist

Requirement Year 1 Year 2 Year 3 Year 4+
JCU Placement Procedure and Infectious Disease Policy

   
JCU Student Declaration      
JCU Confidentiality Acknowledgement

JCU Medicine Student Code of Conduct

     
JCU Student Clinical ID Card and Name Badge        
Working with Children Check - Blue Card

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Australian Federal Police (AFP) National Criminal History Check

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First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate

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Health and Immunisation      
Queensland Health Orientation Checklist and eLearning Modules
For Queensland Health placements only 
 

Complete refresher modules

Complete refresher modules

Queensland Health Student Deed Poll
For Queensland Health placements only
 

The Townsville Hospital and Health Service Fire and Emergency Response Training
For THHS placements only
       
Northern Territory Health Orientation, Immunisations and Ochre Card
For Northern Territory placements only 
 

 

Check with the Professional Placement Unit for any additional placement requirements

Calendar

2017 Placement Calendar

2018 Placement Calendar

Websites

College of Medicine and Dentistry

Contacts

Pre-placement enquiries:

Please contact the Professional Placements Unit

All other enquiries:

First year students
MBBS1@jcu.edu.au

Second year students
MBBS2@jcu.edu.au

Third year students
MBBS3@jcu.edu.au

Fourth year students
MBBS4@jcu.edu.au

Fifth year students
MBBS5@jcu.edu.au

Sixth year students
MBBS6@jcu.edu.au