The following links are to policy and policy guidance on pricing grants, contracts and consultancy projects undertaken by JCU researchers. If you are considering applying for funding for a project it is essential that you familiarise yourself with these documents before calculating or negotiating on the cost of services to be delivered through the project. Your College Manager is the first point of contact for contract and consultancy pricing queries.
The paperwork for all projects which have a research-basis should be taken to Research Services – the Commercial Office handles only non-research-based projects.
Please see the Research Services contacts page to find the people responsible for the different services provide to the JCU research community.
The full cost of a project, including direct costs and indirect costs (overheads) should be included in the price charged by the University to a client or funding agency as first preference.
However, most grants and some contracts will not cover full costs incurred, including Chief Investigator salaries (most grants) or full indirect costs (some government contracts).
The Grants, Contracts and Consultancies Pricing Calculator should be used to help you accurately price your project.
The pricing of a project must be approved via Funding Cover Sheet sign-off by:
Funding will be used to meet costs associated with a project as below:
The default position is that salary budget is used to pay salaries for:
Indirect costs (overheads): The 35% indirect costs will be allocated to the relevant College to meet project indirect costs.
Incentive Margin: The Deputy Vice-Chancellor of Division or Dean of College determines the use of any incentive margin which remains after the full costs of the project have been met. Ideally some or all will be made available to the researcher for future research use.
A separate project account will be established if:
A project account will be established once the project contract/agreement is executed (this is managed through Research Services). If Ethics approval is required it must be obtained before the account will be opened. In some cases, a research project account may be opened with limited funds with the approval of the Director, Research Services.
Waiver of full costs (including overheads and CI salaries) may be given at project approval by Dean of College or Deputy Vice-Chancellor of Division and normally will only be given for non-commercial projects as follows:
Collaborative ventures: (such as CRCs) projects conducted as part of a collaborative venture (CRC $$ are HERDC Category 4 income) must be priced in accordance with venture guidelines. Generally these exclude CI salary costs and indirect costs (overheads), which are often counted as in-kind contributions to the project.