COVID-19 Advice for the JCU Community - Last updated: 20 October 2021, 8am (AEST)

Concur Travel Expense Management System (TEMS)

By proceeding to the Concur Travel Expense Management System, you agree with the following statements, terms and conditions:

  • You have verbal or written approval from your Supervisor to proceed with University travel, and the relevant Financial Delegate of the cost centre funding your travel has confirmed available funds. (Note, Supervisor and Financial Delegate may be the same person).
  • The entire period of proposed travel is necessary to execute Official University Business. (Days required for travel to a destination, unavoidable transit, or weekends during multi-week trips are considered part of Official University Business.)
  • Where non-business days are to be included in travel arrangements, an assessment to identify any Private Travel Component has been completed and submitted to Treasury and Corporate Finance via Service Now. (A copy of the outcome of this assessment must be attached to your travel request in Concur).

Terms and Conditions

After having received the appropriate approval to undertake Official University Business, you accept the following obligations in order to proceed to booking travel:

  • You will acquit all travel related expenses within 21 days of being incurred.
  • You will obtain and keep appropriate supporting documentation to substantiate the source, nature and value of expenses incurred (e.g. tax receipts).
  • You will disclose any private benefits obtained as a result of expenditure made using University funds.
  • You will take due care of your own health and safety during travel to execute Official University Business as well as that of any staff and/or students you supervise.