Procurement Templates & Forms

The Strategic Procurement Group (SPG) provides a range of mandatory templates and forms essential for conducting various procurement-related tasks. Utilising these templates and forms is a requirement when making purchases on behalf of JCU.

How to buy for JCU

SPG have developed a one-page Procurement Process Map.  This Process Map will help you identify what process and documents you need to make a purchase.

1. Identify the need.
2. Is the item held in JCU stores? If Yes - Raise Stock Requisition. If No:
3. Is there an existing contract? If Yes - Raise Purchase Requisition if pricing is available. Otherwise procurement rules apply. If No:
4. Obtain quotes. Purchases between $0-$10,000 require 1 written quote. Purchases between $10,000-$50,000 require 2 written quotes. Purchases between $50,000-$200,000 require 3 written quotes.
5. If the quote is greater than $200,000 then a tender process is required. Contact SPG.

Procurement forms

• Request for Variation
• Request Exemption from Obtaining Quote - <$200,000
• FMPM711.37 - Request Exemption from Obtaining Quote - >$200,000
• FMPM711.44 – Aerial Booking Request Form
• Request new supplier
• Sole Trader Assessment
• Conflict of Interest Declaration
• Asset Disposal procedure

More information

If you have questions about any of these forms, contact SPG at SPG@jcu.edu.au.