COVID-19 Advice for the JCU Community - Last updated: 5 May 2022, 3pm (AEST)

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Exam rules and expectations

It is your responsibility to ensure that you are aware of the Exam type, date and start time of your exam. Missing an exam due to mis-reading the information on your timetable cannot be used for Special Consideration.

COVID-19 Information

The following items are permitted in all JCU exams: pencils, pens, erasers, whiteout, rulers and a water bottle.  These items will not be provided by the supervisors, so please bring a spare.

Please review below rules and expectations and ensure you are familiar with all requirements prior to each End of Study Period Formal examination period.

Exam Expectations

  • Ensure you check your timetable to confirm all details are correct.
  • Be on time for your examination, regardless of exam type.
  • Do not communicate with anyone during the exam, unless directed by an Exam supervisor
  • Do not bring or have any unauthorised materials in the exam room.
  • Do not copy other students or allow others to copy your work.

Exam Expectations - External Students only

  • Your Semester Residential address must be  kept up to date , even if you are on placement
  • Your  timetable will indicate  the venue of your exam at a location near your Semester Residential address.
  • You are expected to sit your exam at the date, time and venue indicated on your timetable
  • Please refer to all Exam rules below

Exam Rules

Arriving/starting Late general

Please see below for specific
exam type instructions  for arriving/starting late

The exam timetable will provide you a start date, start time and may have a window of time during which you can access and submit your exam.  You can only enter the exam room/LearnJCU up to 30 minutes after the published start time.  After the 30 minutes you will not be allowed entry to the exam room or into the LearnJCU Examination.

Mis reading the date or time of your exam cannot be used  to apply for Special Consideration.

If there are extenuating circumstances for not being able to start/attend your exam on time and you have evidence of Extenuating circumstances, you may wish to consider applying for Special Consideration to either defer your exam or apply for adverse impact.

Arriving/Starting late for: 
On campus Hard copy
Online On campus Respondus

You can enter the exam room within 30 minutes of the official start time, with permission from the exam supervisor.  You will forfeit the component of the exam duration that has elapsed.

If you arrive 30 minutes after the published start time you cannot enter the examination room, and will receive an allocation of DNS (did not submit) for that examination.

Arriving/Starting late for : 
Online LearnJCU  
Online Respondus  
Online Respondus with Monitor

You can access the exam up to 30 minutes of the official start time, with no loss of time.

If you attempt to access your exam 30 minutes after the published start time you cannot commence the examination room, and will receive an allocation of DNS (did not submit) for that examination.

Arriving/Starting late for: 
On campus Oral  
On campus Practical  
Online Oral

There is no allowance for late arrival for the above three Examination Types.  You must be on time for your allocated examination and if you arrive after the published start time you will receive an allocation of DNS (did not submit) for that examination.

Closed BookThis means only your writing utensils are allowed.  (For On Campus Respondus exam only you will be required to bring your mobile phone for MFA).
CommunicationNo communication is allowed to anyone during an exam.
Exam InstructionsAny instructions will be provided to you on your timetable and/or in LearnJCU.  You must follow all instructions provided.
MFA – Multi Factor Authentication

Just a reminder that you can register for MFA and can find further information at  Multi-Factor Authentication in LearnJCU.

No Unauthorised MaterialsOnly the materials listed on your timetable are permitted, do not bring any other items/materials into your exam.
On Campus/Study site examsYou will be required to listen to all announcements made by the exam supervisor.  Announcements will be made outside before you enter the room, and once you are seated in the exam room.
Open book examThis means you can bring anything into the exam, excluding electronic devices.  (For On Campus Respondus exam only you will be required to bring your mobile phone for MFA).
Permitted in all JCU ExamsPencils, pens, erasers, whiteout, ruler and a water bottle.  Please be aware that supervisors do not carry any spares.

Permitted in On-Campus Respondus Exams ONLY

(MFA requirement)

You must bring your mobile phone/Yubi key for the purposes of MFA. You will be instructed to switch off your phone once access has been approved.
Permitted MaterialsYour timetable will list any specific materials you are allowed to bring into the exam room.  Check the details for your exam carefully on your timetable at Students Online or in the Student App two weeks before the start of the exam period.
Photo ID

The following exam types will ask you to provide photo ID:

  • On-campus online Respondus exam
  • On-campus hard copy exam
  • On-campus Oral exam
  • On-campus Practical exam

This can be your JCU Student ID card, driver’s licence or other photo ID.

Please be aware, if you have an on campus exam and you arrive at your exam room with no ID, you will not be able to take your exam.  If time allows, you can go to the Student Centre for a replacement ID (current charge $15).  Refer to Late Start details.

Purse/Wallet/BagsYou will be directed where to put your bags/purse/wallet or any other belongings when entering the exam room.
Reading TimeIf your exam specifies a reading time you can refer to any permitted materials and make notes on rough paper during this time.
Respondus Monitor Exams only

You must complete the full Environment Check, please refer to the Video and further information on this page Respondus Monitor Environment Check

Failure to provide a clear Environment Check video may lead to an Academic Misconduct report.

Restricted book examThis means you can only bring books or materials that are listed under Materials Permitted on your timetable
Rough PaperRough paper is available on request for any exam. All rough paper must be handed in at the end of the exam and will not be included in your exam – all rough paper is then shredded.

Please refer to the Student Academic Misconduct web page for further information.

The following items are permitted in all JCU exams:

  • pencils, pens, erasers, whiteout, rulers and a water bottle.

All instructions will be provided on your examination timetable.

For the following exam types you may also be directed to your LearnJCU subject site for further detail:

  • Assignment
  • Online LearnJCU
  • Online Respondus with Monitor
  • Online Respondus
  • Online or on campus Oral
  • Online or on Campus Practical

Each on-campus exam has its own list of permitted materials which is a list of items you can take with you into the exam room. Check the details for your exam carefully at Students Online two weeks before the start of the exam period.

COVID-19 Information

There will be no spare pencils, pens, erasers, rulers, dictionary (if permitted), calculators or batteries (if permitted) provided by supervisors in an exam room, so please bring a spare.

If you have a medical condition and need access to special materials and/or medication or in your exam, see Special requirements in exams.

Any breach of the exam rules where inappropriate student conduct or academic misconduct is suspected, will be reported by the Exam Supervisor or the Subject Coordinator under the Academic Misconduct Procedure. Please make sure you are aware of the exam rules and if contact exams@jcu.edu.au if you need any further clarification.

Deferred Examination – is a delay (postponement) to the start date of an Examination and awarded in accordance with the Learning, Teaching and Assessment Procedure.  It is timetabled during the Supplementary/Deferred Examination Period. These days are designated on the Academic Calendar as supplementary/deferred Examinations Periods.

End of Study Period Examinations – a Formal Examination for a study period that is timetabled within the Examination Periods or during teaching weeks as agreed between the relevant college and Examination Office.

Examination - a formal assessment by the University of the level of attainment in a particular component of a subject or a complete subject. Examinations are normally written but may be oral or practical.

Examiner – Academic staff member or affiliate responsible for setting and/or marking the Examination.

Examination Period – means the span of days designated on the Academic Calendar when the End of Study Period Examinations may be scheduled.

Examination Supervisor – a person approved by the University assigned to oversee and invigilate the conduct of examinations.

Examination Office – a centralised unit that undertakes the administration and timetabling of End of Study Period, Deferred and Supplementary examinations. This is the:

  • Exams and Graduations Office for all JCUA campuses except Brisbane and Singapore.
  • JCU Brisbane Enrolments for the Brisbane campus; and
  • JCU Examinations for the Singapore campus

On Course Examinations – an Examination held outside the Examination Period for a study period or trimester and managed by an Academic Unit and advised to the student in the Subject Outline. These examinations may also be referred to in the Subject Outline as mid-term, mid semester, in class, examinations or tests and quizzes.

Permitted Materials - are materials made available/allowed during an Examination.

Reader – a person approved by AccessAbility services to attend an Examination with a student to read the examination questions to the student.

Scribe - a person approved by AccessAbility services to attend an Examination with a student for the purpose of writing/or typing the student’s’ answers to the examination questions on their behalf.

Special Examination – an Examination approved by a College Dean.

Study Site – an approved physical location for Examinations.

Supplementary Examination – an additional assessment to determine if a student has achieved the subject learning outcomes and/or requirements to pass the subject.   It is timetabled during the Supplementary/Deferred Examination Period. These days are designated on the Academic Calendar as supplementary/deferred Examinations Periods.