Scope: food and beverage suppliers, hospitality services, entertainment companies and individuals, vendors and stalls, organisation’s hiring or using JCU facilities / grounds.

The completed checklist should be kept locally and attached to the event Risk Assessment in RiskWare.

Event Contractor Details
Company:
Onsite Supervisor / Manager:	Contact number (while on site):
ABN (if applicable):
Event name:
Brief summary of works:
Location:
Date/s on site:

SECTION ONE: TO BE COMPLETED PRIOR TO COMMENCEMENT OF WORK	Y	N	N/A
Explained procedures for access to the venue/area.
Explained security provisions: Requirement to wear identification badges (if applicable) or other local arrangements (e.g. swipe card, access); Introduction/Identification of key personnel/staff; Procedure for returning badges (if applicable).
Explain rules for set up (e.g. working at heights, ladders, use of tent pegs / other penetrations, access to emergency equipment / pathways, use of barricades / signage etc.).
Explained Risk Management requirements, roles and responsibilities as per the Safety Management Plan/Risk Assessment. Changes to risk management controls must be immediately reported the JCU representative.
Explained Incident/Injury/Near miss reporting procedure.
Explained Emergency and Evacuation procedures: Emergency contact numbers; Roles and responsibilities of Security, and the Chief Warden, Warden structure where applicable; Arrangements for person(s) with a disability if applicable.
Explained requirements for the tagging of electrical equipment (e.g. portable electric appliances) if bringing equipment on site.
Explained requirements for the supervision of children under 18 years (if applicable).
Explained requirements for vehicles on site (if not addressed in the Safety Management Plan/Risk Assessment).
Plant / equipment is in good working condition and safe when not fully supervised (e.g. keys removed, barriers erected).
Provided a tour of the site/area which includes: Location of facilities and amenities; Location of first aid and emergency equipment (including Manual Call Points, extinguishers, access and egress points etc); Location of external Assembly Area; Areas where there are specific warning signs and instructions; Restricted areas (unless authorised by the Event Coordinator).
Explained requirements for media management (if applicable).
Checked that phone contact details are current and hirer/key personnel can be contacted if required during the event.
Contractor has advised hazards / risks to staff from contracted work activities.
Questions and clarification of contractor’s responsibilities.
This question only applies to food vendors without a food business license: Will the contractor be serving potentially hazardous foods? If yes, Contractor provided with a copy of the Food safety for fundraising events and requested to complete the organiser’s checklist (last page of document); or Contractor provided with a copy of sausage sizzles and barbecues.

SECTION TWO: REQUIREMENTS FOR CONTRACTORS NOT ENGAGED BY ESTATE DIRECTORATE	Y	N	N/A
Check competencies, qualifications, licences and / or accreditations of the contractor.
A copy of the public liability certificate of currency (minimum $10million sum).
A copy of the Workers Compensation certificate of currency.
A copy of the vendors food business license.
Risk assessment or equipment specific to activities on site – risk assessment form.

Event Contractor Agreement

I understand and will comply with the points discussed during the induction.

I have provided a safe work method statement (where required) and have advised a JCU Representative about the hazards and risks arising from the work activities that I am engaged to perform.

I agree to keep the JCU representative informed of my progress, any identified risks and hazards and incidents that occur.

JCU Representative (ie the person conducting the induction)	Event Contractor/Volunteer/Attendee I acknowledge that I have received information as outlined above and understand my responsibilities as explained
Name: Signature:	Print Name	Signature	Name of Employer or Position/role	Date Inducted