Preamble
The Higher Education Research Data Collection is the primary source of
information on research related income and research publications, and is used by the Commonwealth Government to determine
the distribution of funding for research and research training through the
Institutional Grant Scheme (IGS) and the Research Training Scheme (RTS).
It is in our best interest to ensure that the collection be complete and accurate
in accordance with the collection specifications.
Funding for research & research training
The IGS is allocated according to a formula that takes account
of research student places, research related income and research outputs.
The RTS is allocated on performance on the basis of research
student completions, research related income and research outputs.
JCU's share of the publications component has averaged 1.4% of total
institutional publications over the last 5 years. It is essential that we
maximize our returns on publications by submitting a complete publications
collection not only to ensure that our proportionate share of funding does
not diminish but in an attempt to enhance our competitive status.
Internal Budget Allocation
Publications also play an important role in the allocation of the research
component of the internal budget to Schools.
Schools are advised to ensure that they submit as comprehensive a collection
as possible to maximize their research budgetary component. Submission
of hard data for these categories will be required.
Responsibility for the Collection of Data
School
Researchers are responsible for ensuring that publication information,
including any photocopies required for verification, is provided to the
School for data entry and for certifying the accuracy and classification
of the publication data, printed on the Publication Cover Sheet.
Heads of School are responsible for establishing collection and data
entry procedures within the School, certification of individual publication
cover sheets, provision of supporting documentation for verification and
the completeness and accuracy of the School data.
It is recommended that Schools nominate an academic who is responsible
for:
- establishing collection procedures;
- ensuring the timely completion of the initial information gathering process;
- ensuring that all appropriate publications are included;
- advising other academics of the correct classification of publication;
- ensuring that each publication cover sheet has been certified by one of
the authors or the Head of School;
- advising the Head of School on completeness and accuracy of School data; and
- checking that the supporting documentation is complete and provided to the Library.
Vice-Chancellor
The Vice-Chancellor is required to certify the correctness of data.
Electronic Collection
In an attempt to facilitate the collection process and to ensure accuracy
and completeness, the collection of publications data will
be based on the BibEntry05 module developed in Research Services as part
of the Research Information Management System (RIMS). Instructions
for accessing the BibEntry05 module can be found here.
The Research Information Systems Coordinator is responsible for database
development and maintenance and can advise and provide guidance on the use of BibEntry; contact
Floris
van der Leest, ext. 4568.
The HERDC specifications covering the publications collection can be
found at DEEWR's Higher Education Research Data Collection
website.
Verification Documentation
Hard copies of data are required to ensure compliance with the verification
requirements, to provide for audit purposes and to be retained in an accessible
and central location.
For each publication, a cover sheet plus hard
copies of supporting documentation as per the specifications (as listed
on the cover sheet) should be lodged with Information Resources, Ground
Floor Library Building (Douglas campus) or mailed internally to Jackie Wolstenholme.
Publications can be sent to the Library all year.
Timetable
| Mon 19 May 08 | Final Date for submission of publications,
from this date onwards, entries can only be amended |
| Fri 20 Jun 08 | Meeting of Information Resources Working Group (aka Expert Panel) |
| Fri 27 Jun 08 | Database closed, entries for 2007 locked, report year set to 2008 |
| Mon 30 Jun 08 | Deadline of HERDC Publication data |
| Fri 25 Jul 08 | Morning Tea with preliminary data analyses for all publication submitters |
Queries
Any queries with respect to the collection should be directed to Jackie Wolstenholme
, Information Resources, ext. 5056
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