Use of Corporate Identifiers Policy

Intent

To specify requirements for the custody and use of the University’s corporate identifiers, including its Name and Initials, Armorial Bearings, Logo, Seal and identifiers used for prescribed activities.

Scope

This policy applies to all staff, students and affiliates, and governs the use of the University’s Corporate Identifiers by any third party contracted or otherwise engaged by the University.

Definitions

Except as otherwise specified in this Policy, the meaning of terms used are as per the Policy Glossary.

JCU Brand DNA - a representation of the fundamental and distinctive characteristics and qualities of JCU.  It provides guidance on brand devices, such as logos, and examples of a range of uses.

General Principles

James Cook University, a statutory body corporate is the sole legal and beneficial owner of all associated corporate identifiers. Corporate identifiers of the JCU brand capture what the University stands for, its history, purpose and place, represented through both imagery and words.

Policy

1.  Name and Initials

1.1 The University is the sole legal and beneficial owner of the Name ‘James Cook University’ and Initials ‘JCU’, which are legally protected by copyright and trademark provisions.

1.2 The use of the University Name or Initials in the foundation or establishment of a company or associated entity, such as a club or society, requires the approval of University Council.

1.3 The use of the University Name or Initials for memorabilia purposes requires the approval of the Awards and Ceremonies Committee of Council.

2.  Armorial Bearings

2.1 The University’s Armorial Bearings are the University’s official insignia, including a Coat of Arms and Heraldic Badge, granted by the College of Arms, London by Letters Patent dated 26 June 1972.

2.2 Elements of the Coat of Arms are illustrated within the Armorial Ensigns section of the JCU Brand DNA. These include the:

• Shield, with blue and white stripes representing the sea; a gold sun representing sunshine and enlightenment; an open book with a fresh page representing learning and research; a blue cross, drawn from the University of Queensland’s Coat of Arms, reflecting JCU’s history.
• Helm and Mantling, the helmet and ribbons displayed above the Shield.
• Crest, above the Helm, depicting Captain James Cook’s ship ‘HMS Endeavour’ in full sail.
• Supporters, standing either side of the Shield are brolgas with open wings.
• Compartment, under the Shield and Supporters, shown as arid ground.
• Motto, stating Cresente Luce, meaning ‘light ever increasing’.

2.3 The Heraldic Badge can be used independently to the Coat of Arms. It takes the form of a gold cross on a gold sun.

2.4 The use of Armorial Bearings or any of its component parts for official or memorabilia purposes must be considered and approved by the Awards and Ceremonies Committee.

3.  JCU Crest

3.1 The JCU Crest, consisting of the crest, shield and motto, is used both individually and as part of the Logo on stationery, forms, non-award certificates, clothing and official publications as set out in the JCU Brand DNA.

3.2 The JCU Crest is also used on assets or as otherwise approved by the Vice Chancellor and University Secretary.

3.3 The use of the JCU Crest for memorabilia purposes requires the approval of the Awards and Ceremonies Committee.

3.4 The use of the JCU Crest in an embroidered format is covered by the Policy for Embroidery of JCU Crest, which can be found in the JCU Brand DNA.

4.  Logo

4.1 The University’s Logo features a simplified, illustrated version of the shield in JCU’s Coat of Arms, specifically including the blue and white stripes and gold sun.

4.2 It must be used in set combinations with the letters JCU and/or the name James Cook University, and optionally with names of campus locations, divisions, colleges, directorates, departments, research centres or joint venture identities. These combinations are mandated in the JCU Brand DNA.

4.3 Use of the Logo for any purpose requires the approval of the Vice Chancellor and President, who makes the decision on the advice of the Director, Marketing, Future Students and Admissions.

5.  University Seal

5.1 The University is a body corporate established under the James Cook University Act 1997 with a Seal as an identifier of its status as a body corporate.

5.2 The University Seal is used to authenticate documents in the University’s name and remains in the custody of the University Secretary.

5.3 The University Seal consists of an embossed representation of the Coat of Arms encircled by the words ‘The Seal of James Cook University’.

5.4 The University Secretary is the officer delegated to affix the University Seal for official, prescribed purposes in accordance with the University Seal Procedure and the University’s Delegations Schedule. The University Seal must remain in the custody of the University Secretary.

5.5 In the absence of the University Secretary the officer duly appointed by the Chancellor to act in that role is empowered to affix the University Seal in accordance with this Policy and the University Seal Procedure. If no such person is duly appointed, the Vice Chancellor and President is authorised to affix the University Seal.

5.6 The University Secretary, from time-to-time, may authorise the affixing of the Seal of the University by an officer, other than those referred to in this Policy, for the sole purpose of certifying a Testamur or replacement Testamur.

5.7 The University Secretary will maintain a register of the Seal of the University which will record all uses including the information prescribed in the University Seal Procedure.

5.8 Except as permitted by this Policy no person may affix or attempt or purport to affix the Seal of the University to any document whatsoever. Unauthorised, attempted or purported use of the University Seal, or use or purported use of a Seal that is intended to resemble the University Seal so as to be likely to deceive, may constitute serious misconduct on the part of any staff or student involved and may be dealt with under the relevant policy, instrument or agreement.

6.  Other Identifiers for Prescribed Activities

6.1 The University has been allocated an Australian Business Number (ABN), which is a unique identifier and verification tool for business purposes.

6.2 The University is registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) and has four separate CRICOS provider numbers that are essential for dealing with course offerings to overseas students.

Related policy instruments

Social Media Policy

Staff Code of Conduct

Student Code of Conduct

Critical Incident Policy

JCU Brand DNA

Social Media Guidelines

Copyright Policy and Procedure

University Seal Procedure

Schedules/Appendices

Nil

Related documents and legislation

Administration

NOTE: Printed copies of this policy are uncontrolled and currency can only be assured at the time of printing.

Approval Details

Review History