
Policy Coursework Scholarships, Bursaries, Grants and Prizes Procedure
Coursework Scholarships, Bursaries, Grants and Prizes Procedure
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Celebrating 50 Years
- ALTAR
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- ATSIP
- Australian Tropical Herbarium
- Careers at JCU
- Association of Australian University Secretaries
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- CITBA
- Centre for Tropical Bioinformatics and Molecular Biology
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Division of Research and Innovation
- Division of Services and Resources
- Division of Student Life
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- eResearch
- ERC
- Estate
- JCU Events
- Financial and Business Services Office
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- JCU Ideas Lab
- Indigenous Education and Research Centre
- Indigenous Legal Needs Project
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- JCU Connect
- JCU Contact Information
- JCU Eduquarium
- JCU Global Experience
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- LTSE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Provost
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni Awards
- Parents and Partners
- Pathways to university
- Planning and Performance
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Community, Marketing and Alumni
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Academic Promotion Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Quality and Planning
- Research Education
- Research Management
-
Student Services
- Academic Progression Policy effective 1/1/2022
- Academic Progression Policy effective to 31/12/2021
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Fee Payments and Refunds Policy
- Student Results Policy effective from 1/1/2022
- Student Results Policy effective to 31/12/2021
- Student Review and Appeals Policy
- Student Disability Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
This procedure provides the process for the establishment and administration of James Cook University coursework scholarships, bursaries, grants and prizes.
Scope
This procedure applies to all JCU scholarships, bursaries, grants and prizes, other than scholarships for Higher Degree by Research students.
Definitions
The definitions used in this policy are found in the: Glossary of Terms for Policies in the Student and Teaching & Course Management chapters of the Policy Library
Procedure
1. Establishment:
1.1 An establishment form for each scholarship; bursary, grant or prize will be completed and submitted to the scholarships office by the Engagement office and endorsed by the following staff prior to approval of the award:
- Scholarships Advisor, Scholarships Office;
- Manager, Student Finance and Examinations;
- Dean or Director of the Owning Unit; and
1.2 This establishment form will include all necessary information to determine the scholarship, bursary, grant or prize rules, including the eligibility and selection process, administration, and funding associated with the scholarship, bursary, grant or prize.
2. Approval and Management:
2.1 Once the establishment form is fully completed and endorsed, it will be sent to the Chair of Academic Board for final approval.
2.2 The final approval will be sent back to the scholarships office.
2.3 Once received the scholarships office will activate and maintain the ongoing management of the scholarship, bursary, grant or prize.
3. Selection Process:
3.1 The Owning Unit will be responsible for coordinating the selection of recipients.
3.2 A Selection Committee will be convened by the Owning Unit to determine the successful list of applicant(s) to be offered a scholarship, bursary, grant or prize. The Selection Committee will comprise the members identified in the scholarship, bursary, grant or prize rules. The Selection Committee shall determine the methodology for ranking applications.
3.3 A student will not receive a scholarship, bursary, grant or prize unless the University is satisfied that the student meets or, by the first census date of the scholarship period, will meet the eligibility criteria as set out in the scholarship, bursary, grant or prize requirements.
4. Ceremonies:
4.1 For graduating students awarded prizes they will be presented at their nominated graduation ceremony.
4.2 For all other prize recipients, they will be presented at an annual prize ceremony which the student and donors will receive an invitation to.
5. Appeals:
5.1 Students wishing to lodge an appeal against any decision made pursuant to this policy may do so under the Student Complaint Management Policy and Procedures
6. Reporting:
6.1 The Scholarships Office will report to Academic Board annually on the overall performance of the Scholarship and Prizes Program.
Related policy instruments
Coursework Scholarships, Bursaries, Grants and Prizes Policy
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor, Academic |
Version no | 17-1 |
Date for next Major Review | 29/11/2020 |
Revision History
Version | Approval date | Implementation date | Details | Author |
17-1 | 29/11/2017 | 25/01/2018 | Procedural aspects of the policy split into procedural document. Removed definitions and referred to glossary. Addition of prizes into this policy as aligned with scholarships, bursaries and grants. | Manager, Student Finance & Examinations. |
Keywords | Scholarships, bursaries, grants, prizes |