The Policy sets out the University’s requirements for students to make satisfactory academic progress to complete their course in accordance with the applicable award rules stipulated in the University Handbook.
This policy applies to all students enrolled in undergraduate (including enabling courses) and postgraduate coursework courses at JCU in Australia and Singapore. This policy does not apply to postgraduate research students, International Study Abroad students, non-award students and cross institutional students.
Definition of terms for this policy are as per those listed in the Policy Glossary found in the JCU Policy Library, with the following exceptions:
a. Students must acquaint themselves with University policies and procedures relevant to their enrolment and course of study, including the relevant Award Requirements for their course, the most up-to-date Subject Outlines for the subjects they are enrolled in, and any requirements relevant to the specific subject or course.
b. Students must make genuine attempts to progress academically by meeting expectations associated with attendance, course, subject and assessment requirements, and by taking responsibility for their own academic progress.
c. While it is hoped that students will want to exceed the University’s expectations and excel at their studies, students are expected to at least achieve minimum academic standards in each Teaching Period in order to maintain satisfactory academic progress.
d. Students who believe that their personal circumstances may impact on their ability to meet the University’s expectations of satisfactory academic progress, are advised to seek advice and take action as early as possible.
a. The Minimum Academic Standards in each Teaching Period in order to maintain satisfactory academic progress require a student to:
i. Pass more than 50% of enrolled credit points, and
ii. Pass all enrolled core subjects, and
iii. Pass all enrolled Schedule A subjects, and
iv. Maintain sufficient progress so as to enable the student to complete all award requirements within the
published Maximum Time to Complete
v. Achieve all progression requirements for their course as stipulated in the University Handbook Award
a. The University will monitor, assess and record the academic performance of students against the Minimum Academic Standards at the end of each Teaching Period and on a ‘per course’ basis.
b. Where a student is admitted to two or more courses concurrently, the provisions of this policy are applied separately to each course in which the student is enrolled.
c. In assessing the academic performance of students for the purposes of this policy:
i. results will be included for all subjects in study periods that have a result publication date that falls between the results publication dates of the current and previous Teaching Periods;
ii. Students who are awarded a supplementary or deferred exam, or who have any unfinalised grades, will not be subject to the provisions of this policy until all their grades are finalised, except where it is possible to assign an academic status based on the subject grades that have been finalised.
a. The University will respond to unsatisfactory academic progress in accordance with the Academic Progression Procedures, which describe:
i. how the university assesses and assigns an Academic Status to a student following each teaching period in which the student is enrolled,
ii. the procedures the university will subsequently follow,
iii. other information relevant to the operation of the Academic Progression policy.
b. Depending on the Academic Status they are assigned following the end of each Teaching Period in which they are enrolled, students who do not make satisfactory academic progress will be expected to take responsibility for improving their academic performance in the next Teaching Period, and/or:
i. Be given support to improve their academic performance through the activation of an appropriate University Intervention Strategy, and/or
ii. Be given warning of the possible consequences of failing to meet the Minimum Academic Standards in other Teaching Periods, and/or
iii. may be required to meet extra conditions in the next Teaching Period in which they are enrolled, and/or
iv. may be required to show cause as to why they should not be suspended or excluded from their course, and/or
v. may be required to seek approval for an extension of the Maximum Time to Complete.
a. Students have the right to appeal decisions made under the provisions of this policy.
b. Students who wish to appeal must do so in accordance with the Academic Progression Procedures.
Academic Progression Procedures
Intervention strategy for students who have not made satisfactory academic progress
Qld Higher Education Act 2008
Migration Act 1958
Migration Regulations 1994
Satisfactory Academic Progress (SAP) for US Federal Aid Eligibility
Provision of Education to International Students: Code of Practice and Guidelines for Australian Universities
Specific to International Student Visa Holders:
Deferral, Suspension & Cancellation of Study
National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007
Educational Services for Overseas Students (ESOS) Act 2000
Qld Educations (Overseas Students) Act 1996
Qld Educations (Overseas Students) Regulations 1998
Private Education Act 2009 (Singapore)
Deputy Vice Chancellor, Academic
Date for next Major Review:
|17-1||02/03/2017||03/03/2017||Minor administrative amendments: Removal of word 'policy' from second sentence of definition for intervention strategies; link to Intervention strategy for students who have not made satisfactory academic progress made in the related documents section.||Quality, Standards and Policy Officer|
|16-2||11/11/2016||15/11/2016||Minor amendments: 1. Inclusion of enabling courses to the Scope; 2. Change of definition title ‘On Probation’ to ‘Conditional’.||Acting Director, Student Services|
|16-1||22/08/2016||23/08/2016||Minor amendments to align with Council approved Academic and Student Delegations Register||Associate Director, Enrolment and Client Services|
Major review – refer to (8/15) 9 November 2015 Academic Board minutes for details)
Project Officer DGS&E
Addition and removal of courses from schedule A and B as approved by Academic Board (refer to 2/15 Minutes 4 May 2015 for details)
NOTE: for previous versions after 07-1 up to 15-1 contact the Quality, Standards and Policy Office
|07-1||5/11/2007||Approved by Council|
Academic performance, academic progression, academic status