Policy Student Services Student Results Policy

Student Results Policy


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Intent

This policy articulates the definition, finalisation and management of student academic results, including a uniform grading scale for final subject results, confirmation of results and the management of final subject result publication.

Principles

  • The University will have a clear set of student result identifiers, for use across all campuses, and modes of delivery.
  • Student results will be determined through individual academic scrutiny and oversight by a College Assessment Committee to ensure fair and equitable results.
  • Students will receive their subject results in a timely manner to assist in determining course progression and study plans.

Scope

This policy applies to the finalisation and publication of subject results for all students undertaking undergraduate and postgraduate coursework subjects at James Cook University (JCU) in Australia, Brisbane, Singapore and JCU Online.

This procedure does not apply to students undertaking postgraduate research subjects.

Definitions

Except where otherwise indicated in this policy, the definitions used in this policy are found in the Policy Glossary.

Certify - refers to endorsement of results

Ratify - refers to the expression of approval of results.

Result - A final marking outcome for a subject.

Results Publication Date - the date for each study period that ratified subject results are made available to students.

Policy

1. Finalisation and Publication of Student Results

1.1  Each Study Period has a designated Results Publication Date, which is approved by Education Committee for each academic year. The Results Publication Date must be no more than 28 calendar days from the designated End Date for the Study Period. The results for subjects taught in the Study Period shall be released on the Results Publication Date for that Study Period.

1.2 Students will be unable to view or have official communication regarding their subject results whilst a current debtor to the university or have outstanding mandatory training such as Academic Integrity and JCU Respect.

1.3  Student subject results can only be awarded or changed in accordance with the Finalisation and Publication of Student Results Procedure.

1.4  Key responsibilities under this policy for confirmation of results include:

Role

Responsibilities

College Assessment Committee

JCU Singapore Examination Board

  • ensure the moderation or scaling of marks has been applied fairly, systematically, and for sound   academic reasons;
  • ensure the results awarded reflect the levels of performance of students;
  • ensure that the awarding of the final subject result in a chained subject sequence considers the full chain of subjects;
  • ensure the results awarded are in accordance with relevant University policies;
  • review the results of individual students who have been granted an outcome from the Special Consideration Procedure; and
  • certify to the College Dean the subject results and in doing so confirming the Finalisation and Publication of Student Results Procedure has been followed.

College Deans

  • ratify the results for subject offerings of the College when satisfied that procedures have been followed and the results awarded are in accordance with relevant University policies.

2. Standard System of Reporting Results

2.1  Final Results for Coursework Subjects

The following result codes will be used when awarding final results for all coursework subjects. To receive a passing result a student will need to obtain the relevant grade range for weighted assessment and successfully complete all compulsory assessment items as listed in the subject outline including those that are not weighted:

Result Code

Grade Range*

Grade Point Average Score

Description

HD

85%-100%

7

Pass with High Distinction

D

75%-84%

6

Pass with Distinction

C

65%-74%

5

Pass with Credit

P

50%-64%

4

Pass

S

 

Does not contribute

Satisfactory (a passing level in an ungraded subject)

F

 

1.5

Fail

  • did not meet the passing requirements in a graded subject; or
  • possible outcome under the Academic Misconduct Procedure

X

 

0

Fail

  • did not complete any assessment (did not make a reasonable attempt to meet the criteria of the assessment); or
  • a possible outcome under the Academic Misconduct Procedure

U

 

Does not contribute

Unsatisfactory (failed to reach a passing level in an ungraded subject)

WD

 

Does not contribute

Withdrawn (withdrew before the prescribed last date for withdrawal without academic penalty) (Administrative process only)

FW

 

1.5

Fail (withdrew after the prescribed last date for withdrawal without academic penalty)

SP

 

4

Pass after sitting a supplementary examination or supplementary assessment

SS

 

Does not count

Satisfactory (a passing level in an ungraded subject) after sitting a supplementary examination or supplementary assessment

* Some disciplines may use additional methods for determining grade ranges that differ from the ranges stipulated in the table above, as approved by the College Dean and stipulated in the Subject Outline.

2.2  Interim Results for Coursework Subjects

The following result codes will be used when awarding interim results for coursework subjects, pending the award of a final result:

Result Code

Description

AP

Assessment Pending – approval for student to complete outstanding assessment

PP*

Placement Pending – approval for a student to complete outstanding placement

RP

Result Pending – finalisation required by the College due to but not limited to marking moderation, review of assessment, or academic misconduct.

FSE

Fail (supplementary examination granted)

FSA

Fail (supplementary assessment granted)

SPE

Special examination granted

SPA

Special assessment granted

ED

Deferred examination granted

KU

Interim result for a subject which forms part of a subject chain

* If a student has approval for AP and PP concurrently for the same subject, PP will be the assigned interim result to enable longer completion time as per Clause 3 in the Finalisation and Publication of Student Results Procedure.

3. Honours Results

3.1  The following classifications will be used when awarding final results for honours degrees. The contribution of subject assessment items to the honours degree classification is approved by the College Dean and published in the honours handbook and/or subject outlines.

Classification

Grade Range

Result Equivalency

I Hons

85-100

equivalent High Distinction

IIA Hons

75-84

equivalent Distinction

IIB Hons

65-74

equivalent Credit

III Hons

50-64

equivalent Pass

3.2  Ranking within Honours Class I

Rankings within First Class honours are based on the grade awarded for the thesis component of the honours, and are defined as follows.  Any student who has achieved a classification I Honours result, but has not submitted a classification I honours thesis, will be awarded a rank of ID.

Group

Thesis Grade Range

Description

Group IA - Outstanding

95-100

Outstanding in all components of the thesis (research project) which must demonstrate originality and flair.  The very best.

Group IB - Superior

90-94

Superiority and originality in thesis (research project),but falling outside the very best.

Group IC - Very Good

85-89

Solid performance in the thesis (research project) but demonstrating less flair and originality than Groups IA or IB.

Group ID - Good

<85

Variable performance in the thesis (research project) which on balance is first class.

4. Review and Appeal of Final Subject Result

4.1  Final subject results are subject to review and appeal in accordance with the Review and Appeal of Final Subject Result Procedure.

5. Distribution of Results

5.1  The Academic Board will monitor the allocation of results across disciplines.

Related policy instruments

Learning, Teaching and Assessment Policy

Learning, Teaching and Assessment Procedure

Finalisation and Publication of Student Results Procedure

Review and Appeal of Final Subject Result Procedure

Schedules and Appendices

Appendix 1 Student Results Policy

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Domain

Student Matters

Policy Sponsor

Deputy Vice Chancellor, Education

Approval Authority

Academic Board

Date for next Major Review

08/11/2026

Revision History

Version

Approval date

Approved by

Implementation date

Details

Author

22-226/09/2022Academic Board30/09/2022Minor review - amend delegations to College Deans for ratification of results.Director, Student Services and Directors, Academic Quality and Strategy

22-1

08/11/2021

Academic Board

01/01/2022

Major review – amended to clarify requirements.

Deputy Director, Student Services (Acting)

18-2

01/11/2018

 

05/12/2018

Minor amendment to reflect establishment of Student Appeals Policy.

Chair of Academic Board

18-1

04/10/2018

 

04/10/2018

Administrative amendment to correct review date and align with current organisational structure.

Quality, Standards and Policy Officer

17-1

2/05/2017

 

26/05/2017

Established as part of review of policies and procedures associated with grades and results. Refer to Academic Board 2 May 2017 minutes (2/17)

Manager, Student Finance and Examinations

Keywords

Undergraduate, coursework, results, academic results, subject results

Contact person

Director, Student Services