Policy Student Matters Student Results Policy
Student Results Policy
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Intent
This policy articulates the definition, finalisation and management of student academic results, including a uniform grading scale for final subject results, confirmation of results and the management of final subject result publication.
Principles
- The University will have a clear set of student result identifiers, for use across all campuses, and modes of delivery.
- Student results will be determined through individual academic scrutiny and oversight by a College Assessment Committee to ensure fair and equitable results.
- Students will receive their subject results in a timely manner to assist in determining course progression and study plans.
Scope
This policy applies to the finalisation and publication of subject results for all students undertaking undergraduate and postgraduate coursework subjects at James Cook University (JCU) in Australia, Brisbane, Singapore and JCU Online.
This procedure does not apply to students undertaking postgraduate research subjects.
Definitions
Except where otherwise indicated in this policy, the definitions used in this policy are found in the Policy Glossary.
Certify - refers to endorsement of results
Ratify - refers to the expression of approval of results.
Result - A final marking outcome for a subject.
Results Publication Date - the date for each study period that ratified subject results are made available to students.
Policy
1. Finalisation and Publication of Student Results
1.1 Each Study Period has a designated Results Publication Date, which is approved by Education Committee for each academic year. The Results Publication Date must be no more than 28 calendar days from the designated End Date for the Study Period. The results for subjects taught in the Study Period shall be released on the Results Publication Date for that Study Period.
1.2 Students will be unable to view or have official communication regarding their subject results whilst a current debtor to the university or have outstanding mandatory training such as Academic Integrity and JCU Respect.
1.3 Student subject results can only be awarded or changed in accordance with the Finalisation and Publication of Student Results Procedure.
1.4 Key responsibilities under this policy for confirmation of results include:
Role | Responsibilities |
College Assessment Committee JCU Singapore Examination Board |
|
College Deans |
|
2. Standard System of Reporting Results
2.1 Final Results for Coursework Subjects
The following result codes will be used when awarding final results for all coursework subjects. To receive a passing result a student will need to obtain the relevant grade range for weighted assessment and successfully complete all compulsory assessment items as listed in the subject outline including those that are not weighted:
Result Code | Grade Range* | Grade Point Average Score | Description |
---|---|---|---|
HD | 85%-100% | 7 | Pass with High Distinction |
D | 75%-84% | 6 | Pass with Distinction |
C | 65%-74% | 5 | Pass with Credit |
P | 50%-64% | 4 | Pass |
S | Does not contribute | Satisfactory (a passing level in an ungraded subject) | |
F | 1.5 | Fail
| |
X | 0 | Fail
| |
U | Does not contribute | Unsatisfactory (failed to reach a passing level in an ungraded subject) | |
WD | Does not contribute | Withdrawn (withdrew before the prescribed last date for withdrawal without academic penalty) (Administrative process only) | |
FW | 1.5 | Fail (withdrew after the prescribed last date for withdrawal without academic penalty) | |
SP | 4 | Pass after sitting a supplementary examination or supplementary assessment | |
SS | Does not count | Satisfactory (a passing level in an ungraded subject) after sitting a supplementary examination or supplementary assessment |
* Some disciplines may use additional methods for determining grade ranges that differ from the ranges stipulated in the table above, as approved by the College Dean and stipulated in the Subject Outline.
2.2 Interim Results for Coursework Subjects
The following result codes will be used when awarding interim results for coursework subjects, pending the award of a final result:
Result Code | Description |
AP | Assessment Pending – approval for student to complete outstanding assessment |
PP* | Placement Pending – approval for a student to complete outstanding placement |
RP | Result Pending – finalisation required by the College due to but not limited to marking moderation, review of assessment, or academic misconduct. |
FSE | Fail (supplementary examination granted) |
FSA | Fail (supplementary assessment granted) |
SPE | Special examination granted |
SPA | Special assessment granted |
ED | Deferred examination granted |
KU | Interim result for a subject which forms part of a subject chain |
* If a student has approval for AP and PP concurrently for the same subject, PP will be the assigned interim result to enable longer completion time as per Clause 3 in the Finalisation and Publication of Student Results Procedure.
3. Honours Results
3.1 The following classifications will be used when awarding final results for honours degrees. The contribution of subject assessment items to the honours degree classification is approved by the College Dean and published in the honours handbook and/or subject outlines.
Classification | Grade Range | Result Equivalency |
I Hons | 85-100 | equivalent High Distinction |
IIA Hons | 75-84 | equivalent Distinction |
IIB Hons | 65-74 | equivalent Credit |
III Hons | 50-64 | equivalent Pass |
3.2 Ranking within Honours Class I
Rankings within First Class honours are based on the grade awarded for the thesis component of the honours, and are defined as follows. Any student who has achieved a classification I Honours result, but has not submitted a classification I honours thesis, will be awarded a rank of ID.
Group | Thesis Grade Range | Description |
Group IA - Outstanding | 95-100 | Outstanding in all components of the thesis (research project) which must demonstrate originality and flair. The very best. |
Group IB - Superior | 90-94 | Superiority and originality in thesis (research project),but falling outside the very best. |
Group IC - Very Good | 85-89 | Solid performance in the thesis (research project) but demonstrating less flair and originality than Groups IA or IB. |
Group ID - Good | <85 | Variable performance in the thesis (research project) which on balance is first class. |
4. Review and Appeal of Final Subject Result
4.1 Final subject results are subject to review and appeal in accordance with the Academic and Statutory Decisions Review and Appeal Procedure.
5. Distribution of Results
5.1 The Academic Board will monitor the allocation of results across disciplines.
Related policy instruments
Learning, Teaching and Assessment Policy
Learning, Teaching and Assessment Procedure
Finalisation and Publication of Student Results Procedure
Academic and Statutory Decisions Review and Appeal Procedure
Schedules and Appendices
Appendix 1 Student Results Policy
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | Student Matters |
Policy Sponsor | Deputy Vice Chancellor, Education |
Approval Authority | Academic Board |
Date for next Major Review | 08/11/2026 |
Revision History
Version | Approval date | Approved by | Implementation date | Details | Author |
22-2 | 26/09/2022 | Academic Board | 30/09/2022 | Minor review - amend delegations to College Deans for ratification of results. | Director, Student Services and Directors, Academic Quality and Strategy |
22-1 | 08/11/2021 | Academic Board | 01/01/2022 | Major review – amended to clarify requirements. | Deputy Director, Student Services (Acting) |
18-2 | 01/11/2018 | 05/12/2018 | Minor amendment to reflect establishment of Student Appeals Policy. | Chair of Academic Board | |
18-1 | 04/10/2018 | 04/10/2018 | Administrative amendment to correct review date and align with current organisational structure. | Quality, Standards and Policy Officer | |
17-1 | 2/05/2017 | 26/05/2017 | Established as part of review of policies and procedures associated with grades and results. Refer to Academic Board 2 May 2017 minutes (2/17) | Manager, Student Finance and Examinations |
Keywords | Undergraduate, coursework, results, academic results, subject results |
Contact person | Director, Student Services |