Transition to Retirement Procedure

Intent

This Procedure details the process required to apply for an incentivised transition to retirement and supports the provisions stated in the Transition to Retirement Policy.

Scope

This Procedure applies to all continuing Staff Members covered by the James Cook University Enterprise Agreement.

Definitions

For a comprehensive list of definitions, please refer to the Human Resources Policy Glossary.

Procedure

1. Application for Transition to Retirement

1.1 A Staff Member who is interested in a transition to retirement is strongly advised to seek professional financial, taxation and superannuation advice prior to applying for transition to retirement.

1.2 Eligible Staff Members should discuss their interest in transitioning to retirement with their Head of Work Unit as part of Performance Development Plan discussions and, if wishing to be considered for transition to retirement, submit an application using the Transition to Retirement Application Form to their Head of Work Unit.

1.3 Where possible, a Staff Member should elect a two (2) year transition to retirement period, subject to operational requirements. During a two-year transition to retirement period, the Staff Member will normally be employed at either a 0.6 FTE or 0.5 FTE for the first year, and a 0.4 FTE or 0.3 FTE for the second year. The Work Profile will be agreed with the Head of Work Unit.

1.4 Applications from Academic Staff Members with teaching responsibilities must align their transition to retirement plan with teaching semesters/trimesters/blocks as relevant.

1.5 Applications require the endorsement of the Head of Work Unit and relevant Deputy Vice Chancellor prior to consideration by the Director, Human Resources (HR). The Director, HR will determine the outcome of the application.

1.6 The Staff Member will be advised of the Director, HR’s decision. Where an application is not approved, the Staff Member will also be advised in writing of the reasons the application was not approved.

1.7 The Director, HR’s decision is final, and no appeal or grievance will be considered.

2. Processing Transition to Retirement Incentive payments

2.1 The timing of the Transition to Retirement Incentive payment is dependent on the incentive chosen by the Staff Member and will be processed as per the time frame specified in the Policy.

2.2 Other leave entitlements including annual and eligible long service leave will be paid in the next pay period following separation.

Related policy instruments

Transition to Retirement Policy

Transition to Retirement Application Form

Schedules/Appendices

Nil

Administration

NOTE:  Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History