HDR Co-funded Stipend Scholarship Procedure

Intent

This Procedure details the allowable funding sources and administration of the James Cook University (JCU; the University) HDR Co-Funded Stipend Scholarship.

This Procedure addresses Higher Education Standards Framework (HESF) Standard 4.2: Research Training.

Scope

This Procedure applies to Higher Degree by Research (HDR) Advisors seeking co-funding from JCU for a HDR Stipend Scholarship, where 50% or greater of the scholarship funds are sourced externally to JCU and are held by the Advisor.

Definitions

Terms mentioned in this Procedure and not defined here are defined in the Policy Glossary and in the HDR Requirements.

Introduction

The JCU Co-funded HDR Stipend Scholarship (JCU-CFS) provides a living allowance scholarship (including fee sponsorship) equivalent in terms and conditions to that of a standard JCU RTP scholarship.

This Procedure is guided by the following overarching principles:

• JCU seeks to expand the pool of HDR scholarships beyond those possible through the Research Training Program (RTP) block grant alone.
• All advisors seeking HDR scholarship funding are encouraged to obtain full scholarships from funding bodies and/or industry partners, providing the greatest potential to expand the HDR scholarship pool beyond the limit of RTP funding.
• In cases where the scholarships cannot be fully funded by the external source, JCU may contribute up to 50% of the value of a standard RTP Scholarship, subject to internal funding availability and strategic priorities.
• Scholarship Recipients must be selected via a competitive selection process and assessed against the HDR Scholarship Applicant Assessment Framework.

Procedure

1. Advisors must seek approval from the Dean, Graduate Research & Researcher Development for any request for co-funding prior to applying for external funding. For Singapore campus candidates, approval from the Singapore Dean, Research is required.

2. Subject to funding availability and approval per Clause 1, a JCU-CFS will be budgeted by the GRS if at least 50% of the total costs are contributed by HERDC reportable funding sources.

3. The full agreed amount of external funding must be available in a JCU account or contractually agreed to prior to offer of scholarship to the HDR candidate.

4. A HDR candidate who commences on a JCU-CFS cannot be awarded a full scholarship in the Graduate Research School RTP scholarship round.

Related policy instruments

RTP Scholarship Policy

Administration

NOTE:  Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History