Policy Internal Sponsorships and Exemption Procedure

Internal Sponsorships and Exemption Procedure


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Intent

In accordance with the Higher Education Support Act 2003 and the Education Services for Overseas Students Act 2000 (Commonwealth) and National Code of Practice for Providers of Education and Training to Overseas Students this procedure stipulates:

  • the circumstances under which Internal Sponsorship or Exemption of Tuition Fees will be considered for approval;
  • the approving authority for each category of Internal Sponsorship or Exemption of Tuition Fees; and
  • the funding arrangements of Internal Sponsorship or Exemption of Tuition Fees .

Scope

The provisions of this procedure are to be followed for all requests for Internal Sponsorship or Exemption of published Tuition Fees for all students of the University.

Definitions

Except where otherwise indicated in this procedure, the definitions used in this procedure are found in the Student Fee Payments and Refunds Policy or the Policy Glossary.

cotutelle (or conjoint enrolment) student is a higher degree by research student for whom a formal conjoint enrolment agreement has been entered into between James Cook University and an appropriate international partner university.  Conjoint degree enrolment allows a student to concurrently complete a degree from JCU and an overseas university.

ESOS: Education Services for Overseas Students Act 2000 (Commonwealth)

Exemption: where a tuition fee is waived.

HESA: Higher Education Support Act 2003

Internal Sponsorship: where the University funds all or part of a student’s Tuition Fees or student contribution amount.

Tuition Fees: the full fee amount for tuition as approved by the Vice Chancellor.

Introduction

Funding

In accordance with HESA internal sponsorship of Tuition Fees must be funded from a non-Commonwealth source. As funding allocations to Divisions do not differentiate between Commonwealth and non-Commonwealth funding, it is assumed that the total value of Internal Sponsorship of Tuition Fees will not exceed the University’s non-Commonwealth income.

To monitor the value of both Exemptions and Internal Sponsorships of Tuition Fees the University will raise fees for all students before the exemption or sponsorship value is applied.

Procedure

1.   Application process

1.1   Refer to the tables in clauses 2 and 3 to determine if a student is eligible for a category of Tuition Fee Internal Sponsorship or Exemption and application requirements.

1.2   The Division/College is responsible for arranging endorsement and approval where an application form is required.  Authority to approve Internal Sponsorship or Exemption of Tuition Fees is specified under the Academic and Student Delegations Register and advised in the application form.

1.3   The Division/College is responsible for notifying the Graduate Research School of all approved Internal Sponsorship or Exemption of Tuition Fees for all research students.

1.4   The approved form will be sent to the Student Finance team at sf.staff@jcu.edu.au to process the Exemption or Internal Sponsorship.

1.5   The Division/College is responsible for notifying students of the outcome of their application for an Internal Sponsorship or Exemption of Tuition Fees and any conditions the student must meet in order to receive the Internal Sponsorship or Exemption.

2.   Exemption of Tuition Fees

Eligibility

Application requirement

Approval Authority

2.1 International Higher Degree Research (HDR) Candidates.

These Tuition Fee Exemptions are for up to 2 years full-time equivalent study for Masters by Research students and up to 4 years full-time equivalent study for Doctor of Philosophy (PhD) students

Eligibility criteria:

  • score above the cut-off designated by the delegated committee on the JCU Order of Merit list; or
  • be the recipient of a competitive stipend scholarship that meets the requirements set by the delegated committee; or
  • enrolled in a conjoint (cotutelle) degree; or
  • in receipt of a JCU centrally funded scholarship (including JCUPRS, IRTPS); or
  • eligible for entry into the course and scholarship funded by another internal or external source eg research funds of member/s of the advisory panel, industry funding.

No application form required.  The Graduate Research School will advise Student Finance via authorised spreadsheet to apply the Exemption.

Dean, Graduate Research

3.   Internal Sponsorships of Tuition Fees

Eligibility

Application requirement

Approval Authority

3.1 JCU   Staff Development

Requests for Internal Sponsorship of Tuition Fees for all academic staff undertaking the Graduate Certificate of Education (Academic Practice) will be administered in accordance with the Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy and administered by the Admissions Office on advice of the Division of Learning, Teaching and Student Engagement.

Requests for Internal Sponsorship of Tuition Fees for all other staff development will be administered in accordance with the Staff Study Assistance Scheme.

No application form required.

Refer relevant policy

3.2 Approved agreements for groups of students - strategic reasons

Other than categories listed in clauses 3.2.1 and 3.2.2., approval for all applications for groups of students for strategic reasons rests with the Vice-Chancellor.

3.2.1 JCU may offer Internal Sponsorship of Tuition Fees to a group of students for strategic reasons.

Application Form: Tuition Fee Internal Sponsorship or Exemption

Pro Vice Chancellor, International for applications under the Strategic International Sponsorships as a Recruitment Strategy, to the value approved each year by the Vice-Chancellor.

3.2.2 Enhanced study for Exceptional Secondary School Students.

Year 11 or 12 students undertaking a JCU subject taught through a secondary school will receive an Internal Sponsorship for 100% of the domestic tuition fee which is equivalent to the non-discounted upfront student contribution amount, funded by the relevant JCU College or Division.

No application required

Relevant College Dean

3.3 Individual students

3.3.1 Individual students - strategic reasons

JCU may offer Internal Sponsorship of Tuition Fees to an individual coursework or research student who is particularly relevant in realising JCU’s strategic objectives.

Application Form: Tuition Fee Internal Sponsorship or Exemption and include documentary evidence to support the application

Relevant College Dean

3.3.2 Individual students - International HDR students exceeding the candidature period limits defined in clause 2.1.

Application Form: Tuition Fee Internal Sponsorship or Exemption.

The College must attach a report that outlines either:

  • issues relating to the College’s provision of   the student’s supervision, including findings of an internal review and plans   to overcome the issue/s; or
  • issues relating to a University problem – eg a   power failure – that has occurred and the impact it had on the student’s   ability to complete within the normal candidature period.

Relevant College Dean

3.3.3 Individual students - exceptional circumstances

Where this procedure does not adequately encompass a particular circumstance, the University may consider an individual’s case.  Exceptional circumstances will generally relate to compassionate circumstances or University error.

Application Form: Tuition Fee Internal Sponsorship or Exemption and include documentary evidence of the exceptional circumstances.

Relevant College Dean will approve Internal Sponsorship due to compassionate circumstances.

Student Finance Team will identify any decisions which could be considered in breach of HESA obligations with the final decision resting with the Deputy Vice Chancellor, Students.

Director, Student Services will approve Internal Sponsorship due to University error up to a limit of $2,000 per student; above this limit approval rests with the Deputy Vice Chancellor, Students.

Related policy instruments

Student Fee Payments and Refunds Policy

Other related documents

Application form: Tuition Fee – Internal Sponsorship & Exemption

Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy

Staff Study Assistance Policy

Education Services for Overseas Students Act 2000 (Commonwealth)

Higher Education Support Act 2003

National Code of Practice for Providers of Education and Training to Overseas Students 2018

Administration

NOTE:  Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Students

Version no

19-1

Date for next Major Review

05/08/2022

Revision History

Version

Approval date

Implementation date

Details

Author

19-1

05/08/2019

06/08/2019

Procedure established in conjunction with establishment of the Student Fee Payments and Refunds Policy and disestablishment of the Tuition Fee - Internal Sponsorship and Exemption Policy

Manager Student Finance and Examinations

Keywords

sponsorship, exempt, exemption, waive, tuition