
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Distinguished Professor Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Emeritus Professor Policy
- Affiliation of a Residential College Policy
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Organisational Structure Policy
- Academic Freedom Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Security Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
- Equal Employment Opportunity
- Conflict of Interest Policy
-
Digital Infrastructure
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
- Learning, Teaching and Assessment Policy 01 Jan 2021
- Coursework Academic Integrity Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Review and Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
- Student Fee Payments and Refunds Policy
-
Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
-
Work Health and Safety
- Policy search
Policy Student Services Coursework Enrolment Policy
Coursework Enrolment Policy
Intent
This Policy outlines the management of coursework enrolment at JCU to support students in enrolment success and ensure compliance with regulatory requirements.
Principles
- The student is responsible for enrolment in their subjects in accordance with the Award Requirements for their course.
- The University will make the necessary information and reasonable services and support available to students to enable them to complete their enrolment.
- Evaluation of credit will demonstrate consistency, fairness and transparency in the decision-making process.
Scope
This policy applies to all undergraduate and postgraduate students undertaking award and non-award coursework courses and programs across all JCU campuses. It includes candidates undertaking a research Award who enrol in coursework subjects as part of their research Award.
Definitions
Except where otherwise indicated in this policy, the definitions used in this policy are found in the Policy Glossary or the various Procedures related to this Policy.
Reasonable Adjustments: Approval of flexible arrangements, support or modifications consistent with maintaining the academic integrity of the subject(s) and the student achieving all award requirements for the degree (or other qualification).
Study Load: any completed credit points undertaken by the student at JCU. Completed credit points include those which have a result, either passed or failed or subjects that have been withdrawn with academic penalty.
Policy
- Each admitted student will be issued with a unique student identifier, denoting shared responsibility for:
- the University to collect and record information as it relates to the student's enrolment, under the University privacy policies, procedures and related privacy legislation; and
- the student to provide all information necessary to remain enrolled.
- Upon admission to the University, students agree to:
- the terms of the Student Contract – Terms and Conditions,
- abide by the policies and procedures of the University;and
- assume liability for all fees, levies and charges directly arising from their enrolment.
- Students are required to manage their enrolment in subjects by the specified due dates published in Important Dates.
- Enrolled students must participate in learning activities and pass assessment requirements stipulated by the University to receive recognition for completion of the requirements of a subject.
- A student whose admission to a course has been discontinued and who wishes to return to study in the same course must apply following the Coursework Enrolment Procedure and the Admissions Policy. Any credit or subject completions previously granted will be reassessed in accordance with requirements of the Award stated in the most recent Course and Subject Handbook and the Credit Transfer Procedure.
- Subject to any legislative requirements, the University may cancel a subject or course, or vary the requirements, content or structure of a subject or course at any time during the student’s enrolment.
- At the student’s request, the University may vary or withdraw a student's enrolment in subject/s or discontinue their admission in a course and noting financial or academic penalty may be associated with enrolment changes under the relevant Procedure.
- The University may vary or withdraw a student’s enrolment in subject/s or discontinue their admission in a course to meet the requirements of University policies and procedures including as an outcome of an appeal, academic progression or conduct matter.
- A student remains eligible to enrol in subjects until the student:
- has completed the requirements of the course; or
- has not incurred Study Load for a period of 12 months; or
- has been suspended or excluded due to a breach of the Student Contract or University policies and procedures.
- In some circumstances, a student wishing to take a break from study will need to apply for a leave of absence in accordance with the Coursework Enrolment Procedure. Applications must be made where:
- the student is enrolled in a course listed in Appendix 1 – Specified Courses; or
- the student wishes to take more than 12 months leave; or
- the student is studying under an international student visa.
- A student may be granted credit towards an Award of this University in accordance with the criteria in the Course and Subject Handbook and the Credit Transfer Procedure.
- A student may apply to transfer from one course to another within the University. The University will assess and provide an outcome in accordance with the requirements in the Course Transfer Procedure.
- A student may elect to undertake a period of study at another institution. The University will assess such a request and provide an outcome in accordance with the requirements in the Outbound Mobility Procedure.
- The University will make Reasonable Adjustments to accommodate a student’s service to the Australian Defence Force or the National Service in Singapore and not disadvantage them academically or financially. In making these Reasonable Adjustments, JCU will have regard to it's obligations under The Defence Reserve Service Protection Act 2001 and the Defence Force, National Service and Elite Athlete Friendly University Procedure.
- The University will make Reasonable Adjustments to accommodate a student’s commitments as an Elite Athlete and not disadvantage them academically or financially as a consequence in accordance with the Defence Force, National Service and Elite Athlete Friendly University Procedure.
- The University will make Reasonable Adjustments to accommodate students with disabilities in accordance with the Students with Disabilities Policy.
- A student who receives an outcome of an academic or administrative decision has the right to appeal in accordance with the Student Review and Appeals Policy and related Procedures.
Related policy instruments
Coursework Enrolment Procedure
Credit and Articulation Management Procedure
Defence Force, National Service and Elite Athlete Friendly University Procedure
Student Review and Appeals Policy
Student Review and Appeals Procedure (General)
Students with Disabilities Policy
Related documents
Schedules/Appendices
Appendix I – Specified Courses v19-1
Appendices to the Unsatisfactory Academic Performance Procedure
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor, Students |
Approval Authority | Academic Board |
Date for next Major Review | 23/09/2022 |
Revision History
Version | Approval date | Approval Authority | Implementation date | Details | Author |
19-1 | 23/09/2019 | Academic Board | 09/12/2018 | Major amendment to separate policy from procedure and establish the Procedures listed under Related Policy Instruments. | Associate Director, Enrolment and Client Services |
18-1 | 09/03/2018 | 30/04/2018 | Minor amendments to reflect current organisational structure. | Quality, Standards and Policy Officer | |
16-2 | 22/08/2016 | 23/08/2016 | Minor amendments to align with Council approved Academic and Student Delegations Register | Associate Director, Enrolment and Client Services | |
16-1 | 11/01/2016 | 14/01/2016 | Addition of: 1. Clause 5. Eligibility for Campus Transfer; 2.Definition of campus transfer; 3. References of ‘Academy DVC’ changed to ‘relevant DVC’. Executive Approval received from Chair Academic Board 11/01/2015 | Acting Director, Student Services. | |
14-2 | 04/08/2014 | Amended to reflect organisation restructure | |||
14-1 | 23/06/2014 | 24/06/2014 | Change of title from University Requirements for Undergraduate and Postgraduate Awards and inclusion of policy provisions from Dates for Withdrawal Without Academic Penalty and Addition or Substitution of Subjects Without Prior Approval of Subject Coordinator Policy | ||
11-2 | 14/07/2011 | 15/07/2011 | Change of approval authority only from Council to Academic Board | ||
11-1 | 08/06/2011 | 09/06/2011 | Endorsed by Academic Board on 18/04/2011 and approved on an interim basis (ie until the document can be presented to Council) by the Vice-Chancellor | ||
07-1 | 16/08/2007 | 17/08/2007 | Published in Policy Library and Student Handbook |
Contact person | Manager, Academic Administration and Enrolment |
Keywords | enrolment |