Coursework Enrolment Policy

Intent

This Policy outlines the management of coursework enrolment at James Cook University (JCU; the University) to support students in successful enrolment and ensure compliance with regulatory requirements.

This Policy addresses Higher Education Standards Framework (HESF) Standards 1.2.1, 1.2.2, 1.3.4 and 1.5.1 .

Scope

This Policy applies to all undergraduate and postgraduate students undertaking award and non-award coursework courses and programs across all JCU campuses  including Brisbane and Singapore. It includes Higher Degree by Research (HDR) candidates undertaking a research Award who enrol in coursework subjects as part of their research Award.

Definitions

Except where otherwise indicated in this policy, the definitions used in this policy are found in the Policy Glossary.

Reasonable Adjustments: Approval of flexible arrangements, support or modifications consistent with maintaining the academic integrity of the subject(s) and the achievement of all requirements for an award or other qualification. These adjustments will align with JCU’s obligations under the Defence Reserve Service (Protection) Act 2001, the Defence Force, National Service and Elite Athlete Friendly University Procedure, and the Student Disability Policy.

Study Load: any completed credit points undertaken by the student at JCU. Completed credit points include those which have a result, either passed or failed or subjects that have been withdrawn with financial or academic penalty.

Policy

1. Each admitted student will be issued with a unique student identifier, denoting shared responsibility for:

a. the University to collect and record information as it relates to the student's enrolment, under the University privacy policies, procedures and related privacy legislation; and

b. the student to provide all information necessary to remain enrolled.

2. Upon admission to the University, students agree to:

a. the terms of the Student Contract – Terms and Conditions,

b. abide by the policies and procedures of the University; and

c. assume liability for all fees, levies and charges directly arising from their enrolment.

3. Students are required to manage their enrolment in subjects by the specified due dates published in the Academic Calendars.

4. Enrolled students must participate in learning activities and pass assessment requirements stipulated by the University to receive recognition for completion of the requirements of a subject.

5. A student whose admission to a course has been cancelled, discontinued  or lapsed due to inactivity for 12 months or more, and who wishes to return to study in the same course, must reapply in accordance with the Coursework Enrolment Procedure and the Admissions Policy. Any previously granted credit or subject completions will be reassessed based on the requirements of the Award as outlined in the most recent Course and Subject Handbook, and in line with the Credit Transfer Procedure.

6. Subject  to any legislative requirements, the University may cancel a subject or course, or vary the requirements, content or structure of a subject or course at any time during the student’s enrolment.

7. At the student’s request, the University may vary or withdraw a student's enrolment in subject/s or discontinue their admission in a course. Financial or academic penalty may be associated with enrolment changes under the relevant Procedure.

8. The University may vary or withdraw a student’s enrolment in subject/s or discontinue their admission in a course to meet the requirements of University policies and procedures including as an outcome of an appeal, academic progression or conduct matter.

9. A student remains eligible to enrol in subjects until the student:

a. has completed the requirements of the course; or

b. has not incurred Study Load for a period of 12 months; or

c. has been suspended awaiting an outcome from an appeal/complaint; or

d. has been issued an Advice of Cancellation notice due to a breach of the Student Contract or University policies and procedures; or

e. has been excluded due to a breach of the Student Contract or University policies and procedures.

10. In some circumstances, a student wishing to take a break from study will need to apply for a leave of absence in accordance with the Coursework Enrolment Procedure.

11. A student may be granted credit towards an Award of this University in accordance with the criteria in the Course and Subject Handbook and the Credit Transfer Procedure.

12. A student may apply to transfer from one course to another within the University. The University will assess transfer applications and provide an outcome in accordance with the requirements in the Course Transfer Procedure.

13. Eligible students may elect to undertake a period of study at a different JCU campus either temporarily or permanently. The University will assess such a request and provide an outcome in accordance with the requirements in the Intercampus Mobility Procedure.

14. Eligible students may elect to undertake a period of study at another institution in Australia or abroad. The University will assess such a request and provide an outcome in accordance with the requirements in the Outbound Mobility Procedure.

15. The University will make Reasonable Adjustments to accommodate a student’s service or commitment to the Australian Defence Force or the National Service in Singapore, ensuring they are not disadvantaged academically and/or financially. These adjustments will be made in line with JCU’s obligations under the Defence Reserve Service (Protection) Act 2001 and the Defence Force, National Service and Elite Athlete Friendly University Procedure.

16. The University will make Reasonable Adjustments to accommodate students recognised as Elite Athletes, ensuring they are not disadvantaged academically and/or financially. These adjustments will be made in line with the Defence Force, National Service and Elite Athlete Friendly University Procedure.

17. The University will make Reasonable Adjustments to accommodate students with disabilities in accordance with the Student Disability Policy.

18. A student who receives an outcome of an academic or administrative decision has the right to review and appeal in accordance with the Student Review and Appeals Policy and related Procedures.

Related policy instruments

Admissions Policy

Coursework Enrolment Procedure

Course Transfer Procedure

Credit Transfer Procedure

Outbound Mobility Procedure

Intercampus Mobility Procedure

Defence Force, National Service and Elite Athlete Friendly University Procedure

Course and Subject Handbook

Academic Progression Policy

Student Review and Appeals Policy

Student Code of Conduct

Student Disability Policy

Academic Calendars

Schedules/Appendices

Appendix I – Specified Courses v20-1

Related documents and legislation

Defence Reserve Service (Protection) Act 2001 (Cth)

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History