Policy University Management Appointment of Visiting Scholars Procedure

Appointment of Visiting Scholars Procedure

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This Procedure outlines the requirements for the appointment of Visiting Scholars.


This Procedure applies to all current and future Visiting Scholars.


Except as otherwise specified in this procedure, the meaning of terms used in this procedure are as per the Human Resources Policy Glossary.



There is mutual benefit in hosting scholars from around the world at JCU as it strengthens our research reputation while enabling scholars to undertake research and to participate in the academic life at one of our Tropical Campuses.  Visiting appointments provide a mechanism for recognising, in a formal way, time spent at the University by scholars from other institutions, both from within Australia and overseas. Most commonly the appointments will involve individuals undertaking a special studies program (or its equivalent) at James Cook University or visiting the University to provide short-term expert input to teaching, learning or research.

1. Period of Appointment

Appointment will be for the duration of the visit. This will normally be for periods of up to 12 months with a provision for extension.

2. Approval Process

Proposals for Visiting Scholar appointments are to be made on the Temporary Activity Proposal Form and include a copy of the applicant’s curriculum vitae and Letter of Support from their substantive Institute.  If the applicant is from overseas, they must also include a copy of their passport.

The Visiting Scholar is responsible for obtaining and meeting all necessary visa/immigration requirements during their stay, where applicable.

The relevant Dean/Director/Pro Vice Chancellor will endorse the appointment based on University need/benefit, with final approval granted by the relevant Deputy Vice Chancellor..

A Letter of Invitation (Appointment letter) is prepared for the relevant Deputy Vice Chancellor's signature in consultation with the Divisional Office.

A copy of the signed Appointment letter for Visiting Scholars is to be forwarded to Human Resources. For international Visiting Scholars, a copy should also be forwarded to the International Student Centre.

Related policy instruments

Honorary Appointments Policy

Volunteers Group Personal Accident Insurance | General Information


NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Domain

University Management

Policy Sub-domain

Human Resources

Policy Custodian

Deputy Vice Chancellor, Services and Resources

Approval AuthorityVice Chancellor

Date for next Major Review


Revision History


Approval date

Implementation date






Procedure established to provide requirements for appointment of Visiting Scholars.

Manager, Industrial Relations and Policy


Honorary Appointments, Visiting Scholars, Volunteers, Non-paid appointments

Contact person

Manager, Industrial Relations and Policy