Exam Resources for Staff

No action

Student contacts subject coordinator directly

Apply any timing adjustments

No action

Students application process if they want their adjustments to be applied

Submit Word exam paper

Arrange all adjustments

Audit

Ultra exam settings requirement

2 week Comms

Exam instructions must be available in LearnJCU at least two weeks prior to the examination. These can be located in either the Announcements or the Exam Assessment Folder. If no specific detail required,  a reminder announcement of the date/time and folder location of the exam is sufficient.

Respondus Information

Respondus only  - Respondus information be made available in the Exam Assessment folder for students’ quick reference, which also includes a quick download link to the most recent version of Respondus.

Respondus practice test

A practice Respondus test should be made available for students approximately two weeks prior to the exam period commencing. This should also be in the assessment folder for quick reference.

Exam Title

Ensure that the exam title is easily identifiable to help students locate it on the day of the exam. E.g. NS5133 Formal Exam or NS5133 Formal Supp/Def Exam. Refer to the assessment item in the Subject Outline.

Exam Folder

The Assessment folder needs to be visible to students. Students cannot open the examination until the examination release conditions have been met.

Due date removed

The “Due date” field should be blank. If this has a date and time populated, it will contradict the duration.

Release conditions

Students have 30 minutes to commence their online exam from the exam start time (either 8:45am or 1:15pm). The release conditions set on the exam should reflect this.

Grade Category

The grade should be set to either Exam or Assignment (not Test)

Attempts

Attempts allowed should always be set to 1

Assessment grade

The Assessment Grade check box often automatically defaults to being selected, but must be unselected. If it remains selected then grades will automatically be posted once graded.

Assessment results

The “Assessment results” will default to automatically allowing students to view their submission post exam and automated question feedback. This must be disabled - changing the submission view to Hidden form Students.

Duration & Automatic submission

The Time Limit should be the same as the timetabled duration. Online exam durations are inclusive of read time as published in the timetable.
Automatic submission should be enabled in the submission rules.

Safe assign

Safe assign (labelled as “Originality Report”) is an originality checking tool for LearnJCU assessment items. This is not a mandatory feature and is beneficial on short answer/essay style questions. It is disabled by default; however, some coordinators will opt to enable this depending on the nature of their assessment.

Description

The “Description” section is a free text field and will appear on the front screen of the subject site. It is not a mandatory field, however, to minimize on the day questions, it is good practice to add a reminder about the exam date and time, as students will see this in the lead up to the exam, for example:
Refresh your browser after <start time> AEST on <exam date> to access your exam.

If you have technical issues during your online exam please email exams@jcu.edu.au and include your student ID, subject code, contact number and a brief overview of your issue or call (07) 47814246.

(this provides exams with a date/time stamp.

Correct Respondus settings
(Respondus only)

Respondus settings need to be applied.

In the Advance settings, ensure that the check box has been unticked so that students can view feedback and results without the lockdown browser.

AccessAbility adjustments

Accessibility time accommodations need to be applied as per the list provided by the exams team, 4 weeks prior to the exam

Drop Box

Do not use a Dropbox for exams - it is not a supported a supported exam method.