Organisational Structure Policy

Intent

This policy defines the corporate structure of the University and articulates the responsibilities and approvals requirements for the establishment of, or changes to the University’s organisational structure.

Scope

This policy applies to JCU Australia (excluding JCU Brisbane and JCU Singapore).

Definitions

Organisational Structure: An Organisational structure is a system used to define a hierarchy of work units and reporting lines within an organisation.

Organisational Code: Refers to the hierarchical numbering system used in the HR and finance systems to identify Divisions, Organisational Groups, Organisational Units and Organisational Teams as follows:

• X - JCU Corporate
• XX - Division (first 2 digits)
• XXX - Organisational Group (College/Directorate) (first 3 digits)
• XXXX - Organisational Unit (Academic Group/Unit) (4 digits)
• XXXXXX – Organisational Team (Clevel – HR System) (6 digits)

Strategic Organisational Level: The University Strategic Organisational Level includes the Corporate and Division Level, also referred to as headline structure.

Organisational Group: An Organisational Group is a reportable group within the University at the College/Directorate level, and the Research Institute/Centre level. The University’s financial controls and reporting occur at Organisational Group level. For administration purposes the Organisational Group is captured by the first 3 digits of the Organisation Code (e.g. 152 – College of Healthcare Sciences).

Organisational Group Head: Organisational Group Heads include:

• Dean, All roles with the title of
• Director, All roles with the title of, and reporting to a DVC of a Division or the Vice Chancellor
• Chief Digital Officer
• Chief Financial Officer
• Chief of Staff

Organisational Unit: An Organisational Unit (ORGU) is a Discipline, Academic Group, or other smaller work unit reporting to a Director or Dean (organisational group) eg, Engineering, WH&S). The Organisational Unit is captured by the first 4 digits of the Organisation Code (e.g. 1524 – Nursing and Midwifery). The Organisational Unit is the lowest level of the official organisational structure used for financial reporting.

Organisational Team: An Organisational Team is a smaller team within an ORGU and is captured by a 6 digit code, also called a “CLevel” in HR and Finance Systems. The first 4 digits represent the Organisational Unit, and the last two digits represent the team. For example, within Financial and Business Services (Organisational Unit 1070), the Budgeting & Forecasting team has a CLevel of 107010 and the Strategic Procurement team has a CLevel of 107070. The CLevel code is used to determine ICT access, email aliases, building access etc.

Policy

1. Proposals for change to the Organisational Structure will be undertaken in accordance with the JCU Enterprise Agreement.

2. Approval of proposed Structure changes will be in accordance with the Human Resources Sub-delegations Register, and the JCU Delegations Policy, and consistent with the relevant clauses of the Enterprise Agreement.

Responsibilities

Related policy instruments

JCU Delegations Policy

Organisational Structure Procedure

Related documents

Human Resources Sub-delegations Register

JCU Enterprise Agreement

Administration

Note: printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History