COVID-19 Advice for the JCU Community - Last updated: 24 September 2021, 8am (AEST)

Policy Corporate Governance Organisational Structure Policy

Organisational Structure Policy


Print Friendly and PDFPrint Friendly

Intent

This policy provides a framework to manage and record the corporate structure of the University.  The policy outlines the responsibilities and approvals requirements for the establishment of, or changes to the University’s organisational structure.

Scope

This policy applies to JCU Australia (excluding JCU Brisbane and JCU Singapore).

Definitions

Organisational Group: An Organisational Group is a reportable group within the University, these can include Colleges, Directorates, Centres (e.g. Indigenous Education and Research Centre) and Research Institutes. The University’s financial controls and reporting occur at Organisational Group level. For administration purposes the Organisational Group is captured by the first 3 digits of the Organisation Code (e.g. 222 – College of Arts, Society and Education).

Organisational Group Head: Refers to the Human Resources Sub-delegations Register Delegation Band 5.

Organisational Levels:

  • X - JCU Corporate/Academy
  • XX - Division (first 2 digits)
  • XXX - Organisational Group (College/Directorate) (first 3 digits)
  • XXXX - Organisational Unit (Academic Group/Unit)  (4 digits)
  • XXXXXX – Organisational Team (Clevel – HR System) (6 digits)

Organisational Structure: An Organisational structure is a system used to define a hierarchy within an organisation. It identifies each area, and where it reports to within the organisation.

Strategic Organisational Level: The University Strategic Organisational Level includes the Division Level and above.

Policy

  • The Organisational Structure will be best-placed to fulfil the University’s strategic intent and objectives in a manner that is consistent with the University’s values and beliefs.
  • The University will ensure a flexible and transparent approach to structuring its organisation and will facilitate efficient business management to enable system alignment for management reporting.
  • Proposals for change to the Organisational Structure by the Organisational Group Head, will be undertaken consistently with the JCU Enterprise Agreement.
  • Approval of change proposals to the Organisational Structure will be in accordance with the HR Sub-delegations Register, the JCU Delegations Policy, and consistent with the change requirements of the Enterprise Agreement where it applies.
  • The establishment of, or changes, including name changes, to the Organisational Structure at the Strategic Organisational Level will be approved by Council, on the recommendation of the Vice Chancellor.
  • The establishment of, or changes, including name changes, to the Organisational Structure at the Organisational Group Level, approval is by the Vice Chancellor for the Corporate Divisions or the Provost for the Academy.
  • The establishment of, or changes, including name changes, to the Organisational Structure below Organisational Group Level, approval is by the HR Sub-delegations Register Band 7 or above, and consistent with the principle that an officer cannot exercise a delegation in relation to another officer at the same or more senior level.

Responsibilities

Function

Approval

The establishment of, or changes, including name changes, to the Organisational Structure at the University Strategic Organisational Level

Approved by Council, on the recommendation of the Vice Chancellor

The establishment of, or changes, including name changes, to the Organisational Structure at the Organisational Group Level.

Approved by the Vice Chancellor for the Corporate Divisions or Provost for the Academy on the recommendation of HR Sub-delegations Register Band 7 where relevant.

The establishment of, or changes, including name changes, to the Organisational Structure at the Organisational Unit or Team Level.

Approved in accordance with the HR Sub-delegations Register Band 7 or above where relevant.

Related policy instruments

JCU Delegations Policy

Organisational Structure Procedure

Related documents

Human Resources Sub-delegations Register

JCU Enterprise Agreement

Administration

Approval Details

Policy Sponsor

Vice Chancellor

Approval Authority

Council

Policy domain:

Corporate Governance

Date for next review

23/10/2023

Revision History

Version

Approval date

Approval authority

Implementation date

Details

Author

20-1

23/10/2020

Council

09/12/2020

Policy established to replace FMPM 820 Organisational Units Policy.  Policy provides guidance on the establishment and maintenance of the University organisational structure.

Director, Planning, Performance and Analytics


Keywordscorporate structure, organisational structure,  organisational unit, organisational group, C level,
Contact personDirector, Planning, Performance and  Analytics
Chief of Staff