This Policy aims to ensure that all University building works comply with approved University framework plans, existing building codes, Federal and State Acts, Workplace Health and Safety Legislation, contractual obligations and other University policies and standards. In addition, this policy will allow the University to maintain accurate asset and space data for maintenance scheduling and asset management purposes.
The Estate Office manages all maintenance, major and minor works on University buildings, structures and site infrastructure on behalf of the University. There are processes and procedures to manage all stages of projects. As such, work to any University buildings or infrastructure is only to be undertaken by or with approval from the Estate Office.
The Director, IT&R is responsible for assessing permanent communication cabling and will liaise with the Director, Estate Office prior to any installations.
Where buildings are subject to a lease, licence or like document to a party outside the University, under which repairs, maintenance or capital improvements are dealt with in such document. Estate Office will consult with Commercial Services to clarify the rights and responsibilities of the parties.
Where the proposed building works will be connected with a new lease, licence or like document, contact should also be made with the Commercial Services Office in accordance with the Real Estate Dealings Policy.
This policy applies to all building work regardless of scope or funding source. Works are inclusive of, but not limited to the following:-
Building services, including air-conditioning, ventilation, exhaust or control systems
Electrical services, including lighting
Waste or waste systems and connection of equipment to such systems
Building fabric (including asbestos removal)
Painting and floor coverings
Security and/ or locking systems
Fume cupboards and hoods
Heavy loadings, including research activities, artwork, sculptures and hanging of pictures
Application of any device, structure or treatment which alters the external appearance of a building, including external signs, painting or landscape work
Lifts, hoists and cranes
Universal access to buildings
Site infrastructure such as fences, roads, footpaths, landscaping, vegetation and in ground services
Information Technology Infrastructure.
Activities not covered under this policy include installation of loose furniture and fittings or research equipment that does not impact upon the built environment or site infrastructure. Where uncertainty exists, the Estate Office is to be consulted.
New, refurbishment, maintenance, replacement, additions, extensions or alterations
Minor Works funded by Faculty / School/ Division
In certain circumstances Minor Works projects may be completed using Business Units funds. These works should have an upper limit of $20k and must be consistent with campus space and capital development planning.
Initial discussions relating to proposed works should be referred to the Manager, Property Services in Townsville and the Manager, Operations in Cairns to determine feasibility. If approved, requests are to be made via the Mex system. Access to the Mex database is via the Estate Office website. http://www.jcu.edu.au/estateoffice
Any works to University buildings or site infrastructure that have been undertaken by a Faculty, Division, School or other entity without approval may be removed or modified in cases where the work has compliance, safety, aesthetic or nuisance issues. All costs associated with the rectification of unapproved works will be charged to the responsible area. Penalties may apply to staff undertaking unauthorised works which result in breaches of safety or other legislative guidelines.
Real Estate Dealings Policy
Deputy Vice Chancellor, Services and Resources
Date for next review:
Description of changes
Policy sponsor and approval authority amended to reflect approved policy framework.
Quality, Standards and Policy
There are no related procedures.
There are no other related documents.