FMPM 210 Cash

Intent

This policy sets out the requirements relating to the management, administration and collection of all cash and cash equivalents on campus.

Scope

Definitions

Cashier

Policy

• The Chief Financial Officer may authorise individuals to collect money on behalf of the University who will by this authorisation, be known as a Cashier. There must be at least one authorised Cashier for the University.

• A Cashier must be an employee of the University unless otherwise approved by the Chief Financial Officer.

• The designation of Cashier given by the Chief Financial Officer may be to a named person or to the holder of an identified position in the University.

• University money must only be received by an authorised Cashier.

• A Cashier must only receive money on behalf of the University at specified locations.

• The form of payment received must be approved by the Chief Financial Officer.

• Money received by a Cashier must be recorded on an official University receipt, a copy of which must be provided to the remitter upon request.

• A Cashier must deposit collected money to an approved bank account, on a timely basis as directed by the Chief Financial Officer.

• Money received must be banked intact.

• University money must be kept separate from non-University money.

• A register of Cashiers must be maintained by the Manager,  Treasury and Corporate Finance detailing:

  • the name of the Cashier;

  • the specific location for which the Cashier is authorised to receive money; and

  • any restrictions that apply.

• A Cashier is responsible for the safe custody of all money and related documentation received by them.

• Surpluses or shortages must be reported promptly to the Chief Financial Officer by the Cashier. See FMPM 920: Policy - Losses for further information.

For enquiries in relation to this FMPM Policy please contact AccountsReceivable@jcu.edu.au.

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Revision History