FMPM 250 - Policy Salary Advances

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Intent

This policy sets out the requirements relating to the approval, reporting and management of salary advances.

Scope

Function

Responsibility Of

Approval of a salary advance less than or equal to the termination entitlement

Director, Human Resources Management

Approval of a salary advance greater than the termination entitlement

Executive Director, Finance and Resource Planning

Notification to Finance Committee of a salary advance greater than the termination entitlement

Director, Human Resources Management

Recovery and Management of Salary Advance

Director, Human Resources Management

Definitions

Accountable-Advance/Acquittal

Salary Advance

Policy

Requirements

  • The amount of the salary advance approved by the Director, Human Resources Management, must not exceed the amount to which the staff member would be entitled if the staff member was to terminate their services, or a limit as approved by the Director, Human Resources Management, whichever is the lesser.
  • The terms and conditions of the salary advance, including the manner and timing for its recovery, must be accepted in writing by the employee prior to the issuance of the salary advance.
  • The Executive Director, Finance and Resource Planning may approve a salary advance in excess of an amount to which the staff member would be entitled if the staff member was to terminate their employment.
  • A salary advance in excess of an amount to which the staff member would be entitled if the staff member were to terminate their employment, must be reported to Finance Committee as soon as possible after the advance is granted.
  • On request, a staff member proceeding on a special studies program may be issued with a salary advance in the pay period immediately prior to the commencement of the special studies program. The salary advance must not exceed one-half of the total of the net salary amount for the period of the special studies program or three month's net salary whichever is the lesser amount.
  • The remainder of the salary, for a staff member who has received a salary advance for special studies program, will be paid on the normal fortnightly basis for the period of the special studies program.
  • Unless alternate recovery arrangements have been approved by the Director, Human Resources Management, future salary entitlements will be withheld in full until the salary advance is fully recovered.

For enquiries in relation to this FMPM Policy please contact the Director, Human Resources.

Administration

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Services and Resources

Approval Authority

Finance Committee

Date for next review

12/2016

Revision History

Version

Approval date

Implementation date

Details

Author

15-02

08/09/2015

09/09/2015

Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework

Quality Standards and Policy Unit

15-01

01/09/2015

01/09/2015

Removal of reference to email address of former Director HR

 

11-01

18/08/2011

18/08/2011

Finance Committee (06/11)

 

03-01

10/2003

10/2003