FMPM 270-2 Accounts Receivable - Student Debtors - Penalties

Policy Financial Management Assets (FMPM 200 - FMPM 399) FMPM 270-2 Accounts Receivable - Student Debtors - Penalties

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Intent

To define student debtors and the penalties that apply.

Scope

Function

Responsibility of

Approval of penalties

Vice-Chancellor

Authority to write off a debt

Refer to FMPM 271: Procedure - Debt Management

Refund of overpayment

Manager, Enrolments and Fees

With-holding of Final Result and approval to graduate

Manager, Enrolments and Fees

Approval of Dispensation

Deputy Vice Chancellor, Academic

Definitions

Debtor

Policy

In these requirements, the term Student Debtor means a student of the University who:

  • has not paid in full any tuition fee payable in respect of that student’s course;

  • has not paid in full any student services and amenities fee in respect of the student’s course;

  • has not paid in full any Library late return fee for which the student is liable under the Library Use Policy or any fine or charge imposed by the University Librarian;

  • has not complied fully with the conditions under which a loan by way of the Student Loans Assistance Scheme has been received;

  • has not paid in full any accommodation fee payable in respect of University accommodation provided by the James Cook University Halls of Residence;

  • has not paid in full any Late Charge for submission of enrolment form after the due date for which the student is liable under the Incidental Fees Policy;

  • has not paid in full any penalty charge, for which the student is liable, listed under the College/Subject and other Student Charges Schedule;

  • has not repaid in full any overpayment made to the student by the University; or

  • is/was a US Federal Aid student, who has not re-imbursed the University for Title IV funds which have been returned to the lender, by the University on the student’s behalf, under the US Federal Aid Loans - Return to Title IV policy.

A person continues to be a Student Debtor notwithstanding that the person has ceased to be a student of the University.

In addition to penalties imposed on Student Debtors under the provisions of other policies of the University, the following penalties will normally be imposed on Student Debtors:

  • Official notification of the final result in any subject will normally be withheld from a Student Debtor.

  • The University will normally refuse to graduate a Student Debtor.

  • The University will normally refuse enrolment for a Student Debtor for a subsequent teaching period or trimester.

Any result or testamur withheld under these Requirements shall be transmitted to the person concerned as soon as practicable after payment of the debt or debts which caused the result or testamur to be withheld.

A Student Debtor whose results have been withheld or who has been refused enrolment for a subsequent academic year pursuant to these requirements may make a written submission to the Deputy Vice Chancellor, Academic seeking dispensation from this Policy.

Upon consideration of the submission of a Student Debtor, the Deputy Vice Chancellor, Academic may exercise a discretion on behalf of the University and either:

  • waive the requirements or any part of it for that student; or

  • waive the requirements or any part of it for that student upon financial arrangements satisfactory to the University being entered into between the Student Debtor and the University.

For enquiries in relation to this FMPM Policy please contact Accounts.Recievable@jcu.edu.au.

Administration

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Services and Resources

Approval Authority

Finance Committee

Date for next review

24/11/2016

Revision History

Version

Approval date

Implementation date

Details

Author

17-107/12/201707/12/2017Minor amendment to align with current organisation structureQuality, Standards and Policy
16-118/02/201618/02/2016Minor amendment: DVC (University Services and Registrar) replaced with DVCA and Policy Sponsor amended from Exec Dir FARP to DVC S&RQuality, Standards and Policy Unit

15-01

08/09/2015

09/09/2015

Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework

Quality Standards and Policy Unit

15-01

01/09/2015

02/09/2015

Administrative change: Administrative Charges – Fees Policy has been disestablished and incorporated into the Incidental Fees Policy. Reference to disestablished policy replaced with link to: Incidental Fees Policy.

 

11-01

21/11/2011

24/11/2011

 

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