FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
To define student debtors and the penalties that apply.
Approval of penalties
Authority to write off a debt
Refund of overpayment
Manager, Enrolments and Fees
With-holding of Final Result and approval to graduate
Manager, Enrolments and Fees
Approval of Dispensation
Deputy Vice Chancellor (Students)
In these requirements, the term Student Debtor means a student of the University who:
has not paid in full any tuition fee payable in respect of that student’s course;
has not paid in full any student services and amenities fee in respect of the student’s course;
has not paid in full any Library late return fee for which the student is liable under the Library Use Policy or any fine or charge imposed by the University Librarian;
has not complied fully with the conditions under which a loan by way of the Student Loans Assistance Scheme has been received;
has not paid in full any accommodation fee payable in respect of University accommodation provided by the James Cook University Halls of Residence;
has not paid in full any Late Charge for submission of enrolment form after the due date for which the student is liable under the Incidental Fees Policy;
has not paid in full any penalty charge, for which the student is liable, listed under the College/Subject and other Student Charges Schedule;
has not repaid in full any overpayment made to the student by the University; or
is/was a US Federal Aid student, who has not re-imbursed the University for Title IV funds which have been returned to the lender, by the University on the student’s behalf, under the US Federal Aid Loans - Return to Title IV policy.
A person continues to be a Student Debtor notwithstanding that the person has ceased to be a student of the University.
In addition to penalties imposed on Student Debtors under the provisions of other policies of the University, the following penalties will normally be imposed on Student Debtors:
Official notification of the final result in any subject will normally be withheld from a Student Debtor.
The University will normally refuse to graduate a Student Debtor.
The University will normally refuse enrolment for a Student Debtor for a subsequent teaching period or trimester.
Any result or testamur withheld under these Requirements shall be transmitted to the person concerned as soon as practicable after payment of the debt or debts which caused the result or testamur to be withheld.
A Student Debtor whose results have been withheld or who has been refused enrolment for a subsequent academic year pursuant to these requirements may make a written submission to the Deputy Vice Chancellor, Student seeking dispensation from this Policy.
Upon consideration of the submission of a Student Debtor, the Deputy Vice Chancellor, Student may exercise a discretion on behalf of the University and either:
waive the requirements or any part of it for that student; or
waive the requirements or any part of it for that student upon financial arrangements satisfactory to the University being entered into between the Student Debtor and the University.
For enquiries in relation to this FMPM Policy please contact Accounts.Recievable@jcu.edu.au.
Deputy Vice Chancellor, Services and Resources
Date for next review
|18-1||30/04/2018||Changes made to reflect headline restructure 30/04/2018.||Quality, Standards and Policy|
|17-1||07/12/2017||07/12/2017||Minor amendment to align with current organisation structure||Quality, Standards and Policy|
|16-1||18/02/2016||18/02/2016||Minor amendment: DVC (University Services and Registrar) replaced with DVCA and Policy Sponsor amended from Exec Dir FARP to DVC S&R||Quality, Standards and Policy Unit|
Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework
Quality Standards and Policy Unit
Administrative change: Administrative Charges – Fees Policy has been disestablished and incorporated into the Incidental Fees Policy. Reference to disestablished policy replaced with link to: Incidental Fees Policy.
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