FMPM 280 Official Stores

Intent

To set out the requirements for administration and the operations of an official store.

Scope

Definitions

Inventory

Official Store

Policy

• The Chief Financial Officer may designate an inventory as an official store in accordance with the limit set in FMPM 281: Authorised Limits - Official Stores;

• The Head of Organisational Unit will appoint a Custodian who is responsible for the management and safe custody of the official store;

• The designated Custodian of an official store must be an employee of the University;

• The purchase of store items must be in accordance with the FMPM 710: Policy - Purchasing;

• A register of official stores must be maintained detailing:

  • the name and position of the Custodian;

  • the location of the official store; and

  • a description of the general nature of the items held in the official store.

A stock shortage must be dealt with in accordance with the FMPM 920: Policy - Losses.

For enquiries in relation to this FMPM Policy please contact [email protected]

Administration

Approval Details

Revision History