FMPM 280 Official Stores

Intent

To set out the requirements for administration and the operations of an official store.

Function	Responsibility of
Designation of an official store	Director, Financial and Business Services
Appointment of Custodian	Head of Organisational Unit
Management of an official store	Custodian
Purchase of an inventory item	Financial Delegate
Maintenance of a register of official stores	Director, Financial and Business Services

The Director, Financial and Business Services may designate an inventory as an official store in accordance with the limit set in FMPM 281: Authorised Limits - Official Stores;
The Head of Organisational Unit will appoint a Custodian who is responsible for the management and safe custody of the official store;
The designated Custodian of an official store must be an employee of the University;
The purchase of store items must be in accordance with the FMPM 710: Policy - Purchasing;
A register of official stores must be maintained detailing:
- the name and position of the Custodian;
- the location of the official store; and
- a description of the general nature of the items held in the official store.

A stock shortage must be dealt with in accordance with the FMPM 920: Policy - Losses.

For enquiries in relation to this FMPM Policy please contact farp.finance@jcu.edu.au

Administration

Approval Details

Policy Sponsor	Deputy Vice Chancellor, Services and Resources
Approval Authority	Finance Committee
Date for next review	11/2016

Revision History

Version	Approval date	Implementation date	Details	Author
15-01	09/09/2015	10/09/2015	Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework	Quality Standards and Policy Unit
11-01	22/11/2011	24/11/2011
10-01	16/11/2010	22/11/2010
01-01	12/2001	12/2001