The Procurement Policy is the University’s overarching policy for the procurement of goods and services, including construction. Its intent is to deliver excellence in procurement outcomes in addition to ensuring compliance with the current Queensland Procurement Policy, as updated from time to time, which is a requirement of the University as a Queensland Government ‘Statutory Body’.
This policy applies to all staff (including adjuncts) and students. This policy must be read in conjunction with the Procurement Procedures (FMPM 711).
Procurement - the overarching function that describes the activities and processes to acquire goods and services including the activities involved in establishing fundamental requirements, sourcing activities such as market research and vendor evaluation and negotiation of contracts. It also includes the purchasing activities required to order and receive goods.
The following principles apply in relation to all University procurement activities.
- The current Queensland Procurement Policy, as updated from time to time, will be applied to all procurement instances with a focus on the following principles:
- Putting Queenslanders first when securing value for money – recognising that value for money is more than price paid;
- Working together to achieve outcomes – providing a flexible procurement framework based on an agency-led procurement model;
- Governance and planning – focusing on a category management approach with a strong governance framework and integrated planning;
- Leaders in procurement practice – professionalising the procurement discipline and building procurement capability;
- Integrity, probity and accountability – ensuring procurement is undertaken with integrity, that probity is appropriately managed, and that accountability for outcomes is maintained; and
- Advancement of government objectives – providing the procurement framework to advance economic, environmental and social objectives.
- The University will make their best endeavours to do business with ethical and socially responsible suppliers.
- The University will promote supplier diversity opportunities to increase the number of Australian Aboriginal and Torres Strait Islander businesses within the supply chain.
- All procurement activities will be undertaken in accordance with established principles, probity and governance standards as provided in the Queensland Procurement Policy 2017.
- Procurement initiatives will substantially align with the University’s strategic objectives supported by appropriate planning and commitment from stakeholders.
- A University Corporate Procurement Plan (CPP) will be maintained, reviewed, updated and approved prior to the commencement of each financial year and demonstrate flexibility and responsiveness to the ever-changing needs of the University.
- Procurement measures will be developed, introduced and regularly reviewed for the purpose of assessing and reporting the University’s procurement performance and achieving positive fiscal outcomes.
- Detailed procurement plans (stating the function and performance requirements of the goods/services to be procured) will be prepared for purchases of higher value or high business risk.
Related policy instruments
FMPM 711 – Procurement Procedure
FMPM 712 - Engaging Individuals as Service Providers Procedure
FMPM Appendix A – Delegations Policy
Related documents and legislation
Public Sector Ethics Act 1994 (Queensland)
Integrity Act 2009 (Queensland)
Financial Accountability Act 2009 (Queensland)
Financial and Performance Management Standard 2009 (Queensland)
Queensland Procurement Policy
Right to Information Act 2009 (Queensland)
Competition and Consumer Act 2010 (Commonwealth)
James Cook University Corporate Procurement Plan
Queensland Charter for Local Content
Queensland Information Technology Contracting (QITC) Framework
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Deputy Vice Chancellor, Services and Resources
Date for next review:
NOTE: A minor amendment will not result in a change of the next major review date.
Approval date – the date the approval authority approved the establishment, minor or major amendment or disestablishment
Implementation Date – the date the policy was published in the Policy Library and is the date the policy takes effect
|18-2||18/10/2018||18/10/2018||Administrative amendment to update link to Qld Procurement Policy||Manager, Strategic Procure to Pay|
|18-1||26/02/2018||18/10/2018||Amended to reflect the requirements of the Queensland Procurement Policy 2017.||Manager, Strategic Procure to Pay|
Minor amendment to Scope to include contractors.
Manager, Procure to Pay - Financial & Business Services
Amended to reflect Queensland Procurement Policy and contemporary procurement practices. Replaces FMPM 710 – Purchasing Policy. Refer to Finance Committee Minutes (2/15) 21/05/2015 for details of amendments.
Manager, Strategic Procurement
Corrected link to the Queensland Purchasing Policy and this name changed from State Purchasing Policy
Finance Committee 7/11
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