FMPM 710 Procurement Policy

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FMPM 710: Procurement Policy

Intent

The Procurement Policy is the University’s overarching policy for the procurement of goods and services, including construction.  Its intent is to deliver excellence in procurement outcomes in addition to ensuring compliance with the Queensland Procurement Policy (QPP) 2013 which is a requirement of the University as a Queensland Government ‘Statutory Body’.

Scope

This policy applies to all staff (including adjuncts), students and contractors engaged by or associated with JCU when conducting business on behalf of JCU. This policy must be read in conjunction with the Procurement Procedure (FMPM 711).

Definitions

Procurement - the overarching function that describes the activities and processes to acquire goods and services including the activities involved in establishing fundamental requirements, sourcing activities such as market research and vendor evaluation and negotiation of contracts.  It also includes the purchasing activities required to order and receive goods and services.

Policy

The following principles apply in relation to all University procurement activities.

1.   the Queensland Procurement Policy 2013 will be applied to all procurement instances with a focus on the following principles:

  • drive value for money in procurement;

  • work together across boundaries to achieve savings and benefits;

  • be leaders in procurement practice, understanding the University’s needs, the market, the University’s suppliers and have the capability to deliver better outcomes;

  • utilise procurement to advance corporate, economic, community, local industry, environmental and social objectives and support the long-term wellbeing of the community;

  • implement effective governance structures to have the confidence of stakeholders and the community in the University’s management of procurement; and

  • undertake procurement with integrity, ensuring accountability for outcomes.

2.   the University will make their best endeavours to do business with ethical and socially responsible suppliers;

3.   the University will promote supplier diversity opportunities to increase the number of Australian Aboriginal and Torres Strait Islander businesses within the supply chain;

4.   all procurement activities will be undertaken in accordance with established probity and governance standards as provided in the Queensland Procurement Policy 2013;

5.   procurement initiatives will substantially align with the University’s strategic objectives supported by appropriate planning and commitment from stakeholders;

6.   a University Corporate Procurement Plan (CPP) will be maintained, reviewed, updated and approved prior to the commencement of each financial year and demonstrate flexibility and responsiveness to the ever-changing needs of the University;

7.   procurement measures will be developed, introduced and regularly reviewed for the purpose of assessing and reporting the University’s procurement performance and achieving positive fiscal outcomes; and

8.   Significant procurement plans (stating the function and performance requirements of the goods/services to be procured) will be prepared for purchases of higher value or high business risk.

Related policy instruments

FMPM 711 – Procurement Procedure

FMPM Appendix A – Delegations Policy

Schedules/Appendices

N/a

Related documents and legislation

Public Sector Ethics Act 1994 (Queensland)

Integrity Act 2009 (Queensland)

Financial Accountability Act 2009 (Queensland)

Financial and Performance Management Standard 2009 (Queensland)

Queensland Procurement Policy 2013

Right to Information Act 2009 (Queensland)

Competition and Consumer Act 2010 (Commonwealth)

James Cook University Corporate Procurement Plan

Queensland Charter for Local Content

Government Information Technology Contracting (GITC) Framework (Queensland)

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy sponsor:

Deputy Vice Chancellor, Services and Resources

Approval authority:

Finance Committee

Date for next review:

31 March 2018

Revision History

NOTE: A minor amendment will not result in a change of the next major review date.

Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment

Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect

Version

Approval Date

Implementation date

Details

Author

V1.1

(17-1)

21/04/2017

27/04/2017

Minor amendment to Scope to include contractors.

Manager, Procure to Pay - Financial & Business Services

V1.0

21/05/2015

16/07/2015

Amended to reflect Queensland Procurement Policy and contemporary procurement practices. Replaces FMPM 710 – Purchasing Policy. Refer to Finance Committee Minutes (2/15) 21/05/2015 for details of amendments.

Manager, Strategic Procurement

13-01

09/08/2013

09/08/2013

Corrected link to the Queensland Purchasing Policy and this name changed from State Purchasing Policy

 

11-01

15/11/2011

15/11/2011

Finance Committee 7/11

 

08-01

13/11/2008

19/11/2008

  

04-01

06/2004

06/2004

  

Keywords

Procurement